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HomeMy WebLinkAboutMinutes - 2004.06.08 - 35909 June 8, 2004 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Chairperson, Eric S. Wilson, Eric Coleman, Sue Ann Douglas, Martin J. Knollenberg, Christine Long, Tom McMillin, and Mi ke Rogers PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: David Coulter OTHERS PRESENT: Facilities Management Dave Ross, Director Dick Johnston, Manager FM & O Phil Goulding, Grounds Supervisor Facilities Engineering Paul Hunter, Ma nager Community & Home Improvement Kerry Rieth, Manager Central Services David VanderVeen, Director Aviation Karl Randall, Manager Sheriff's Department Michael McCabe, Undersheriff Dale Cunningham, Business Manager Drain Commissioner Joseph Colaianne Corporation Counsel Keith Lerminiaux, Deputy Corporation Counsel Others James Orr, Johnson Controls John Axe, Attorney Board of Commissioners Eileen Kowall, District #6 Sheryl Mitchell, BOC Senior Analys t Nancy Wenzel, Committee Coordinator APPROVAL OF May 25, 2004 minutes Knollenberg moved to approve the minutes of May 25, 2004 as printed. Supported by Wilson. Motion carried on a voice vote. Planning & Building Committee Page 2 June 8, 2004 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Sue Ann Douglas Martin J. Knollenberg Christine Long Tom McMillin Mike Rogers David Coulter Charles E. Palmer Chairperson Eric S. Wilson Vice Chairperson Eric Coleman Minority Vice Chairperson PUBLIC COMMENT None. CONSENT AGENDA Wilson moved approval of Consent Agenda Item A. A. Coordinating Zoning Committee Minutes – May 25, 2004 Supported by Long. Motion to approve the Consent Agenda carried on a voice vote. DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT - COMMUNITY AND HOME IMPROVEMENT DIVISION – 2004 ANNUAL ACTION PLAN AND CONSOLIDATED GRANT ACCEPTANCE FOR CDBG, HOME AND ESG PROGRAMS AND 2003 -2004 ANNUAL ACTION PLAN AMENDMENT The Oakland County 2004 Annual Action Plan to the U.S. Department of Housing and Urban Development contains a consolidated Federal grant application for activities designed to accomplish the goals and objectives for the Community Development Block Grant (CDBG) Program HOME Investment Partnerships Program and the Emergency Shelter Grant (ESG) Program. These grants are 100 percent federally funded. No County funds are required. Acceptance of the grant does not obligate Oakland County to any future commitment. Grant funding from the U.S. Department of Housing a nd Urban Development is in the amount of $6,200,327, $1,600,000 in estimated Home Improvement Revolving Loan Funds, $106,119 in Community Program Income, $500,000 in estimated HOME Revolving Loan Funds and a HOME County match of $328,061 for a consolidated 2004 program year grant package totaling $8,734,507. The concerns expressed by Corporation Counsel have been addressed. Wilson moved approval of the attached suggested resolution. Supported by Douglas. Motion carried on unanimous roll call vote with C oulter absent. Chairperson Palmer suggested delaying Item 2 to allow the presenters time to arrive. There was no objection. MR #04127 LAKE IMPROVEMENT BOARD FOR LAKE NEVA – REQUEST FOR $80,000 LOAN FROM LONG TERM REVOLVING FUND FOR AUGMENTATION WELL PRO JECT The Lake Neva Improvement Board has requested a $80,000 loan from the County's Long Term Revolving Fund to pay for the design and construction of an augmentation well to attain and maintain the legal and normal level of Lake Neva. The actual amount of the loan, including applicable interest rate and repayment schedule, will be determined and set forth in a contract to be approved at some time in the future by action of the Board of Commissioners. Douglas moved the Planning & Building Committee Repor t to the full Board with the recommendation MR #04127 be adopted. Supported by Knollenberg. Motion carried on unanimous roll call vote with Coulter absent. Planning & Building Committee Page 3 June 8, 2004 RESOLUTION AUTHORIZING THE OAKLAND COUNTY BUILDING AUTHORITY TO FINANCE A PROJECT TO CONSTRUCT HANGARS FOR THE OAKLAND COUNTY AIRPORTS LOCATED IN OAKLAND COUNTY, MICHIGAN Oakland County proposes to construct T hangars at the Oakland County International Airport and the Oakland Troy Airport. The Oakland County Building Authority is to finance the $6,660,000 cost of the project by the issuance of bonds payable from cash rental payments. Coleman moved approval of the attached suggested resolution. Supported by Wilson. Motion carried on unanimous roll call vote with Coulter absent. AUTHORIZATION TO RECEIVE ARCHITECT/ENGINEER AND CONSTRUCTION MANAGER PROPOSALS FOR COMMUNITY MENTAL HEALTH RENOVATION -SHERIFF'S ADMINISTRATION PROJECT Facilities Management is requesting permission to authorize the A dministration to advertise, interview, and prepare recommendations for award of contracts for the Community Mental Health Renovation -Sheriff's Administration Project for both an architect/engineer and a construction manager. The project is identified in the 2004 Capital Improvement Program, Building Section, line item 5 with an estimated project cost of $7,600,000. The following units will be moved to this location: Sheriff's Administration Administrative Services, Detective Bureau Administration, Polygra ph, Arson, Auto theft, FAT, Special Investigation, NET, Warrants, Violent crimes, Patrol Services Administration, Traffic, Alcohol & Contract Reinforcement, Training and Lockers. These units total approximately 155 employees. Douglas moved to approve the request to allow receipt of proposals for this project. Supported by Wilson. Motion carried on unanimous roll call vote with Coulter absent. FACILITIES MANAGEMENT – EMERALD ASH BORER TREE PLANTING GRANT ACCEPTANCE The Michigan Department of Natural R esources – Urban and Community Forestry Program has awarded grant funding in the amount of $29,120 to Oakland County. The grant will replace new and mature ash plantings that are declining or that have succumbed to the emerald ash borer infestations at Co unty- owned facilities. The grant period begins April 1, 2004 and ends May 31, 2005. No General Fund/General Purpose funds are required. Acceptance of this grant does not obligate the County to any future commitment. Douglas moved approval of the attach ed suggested resolution contingent upon receiving Corporation Counsel approval. Supported by Long. Motion carried on a unanimous roll call vote with Coulter absent. Planning & Building Committee Page 4 June 8, 2004 OTHER BUSINESS/ADJOURNMENT Mr. Johnston reminded Committee members to schedule their building inspection tours. Chairperson Palmer announced a Parks & Recreation tour scheduled for June 23 , suggesting Committee members try to attend. There being no further business to come before the Committee the meeting adjourned at 10:05 a.m. ________________________________________ Nancy Wenzel, Committee Coordinator _________________________________________ Helen Hanger, Senior Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.