Loading...
HomeMy WebLinkAboutMinutes - 2004.07.13 - 35914 July 13, 2004 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Chairperson, Eric S. Wilson, Sue Ann Douglas, Martin J. Knollenberg, Christine Long, Tom McMillin, Mike Rogers and Dav id Coulter PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: Eric Coleman OTHERS PRESENT: Facilities Management Dave Ross, Director Mike Hughson, Property Management Specialist Facilities Engineering Paul Hunter, Manager Community & Home Improvement Kerry Rieth, Manager Kristen Hoffman, Supervisor Adm. Services Ron Milligan, Housing Counselor Sheriff's Department Michael McCabe, Undersheriff Dale Cunningham, Business Manager Drain Commissioner Steven Korth, Assistant Chief Engineer Karen Warren, Civil Engineer Corporation Counsel Judy Cunningham, Corporation Counsel Jody Schaffer, Assistant Counsel Community & Economic Development Dennis Toffolo, Director Board of Commissioners Bill Bullard, District #2 Lawrence M. Doyle, Administrative Director Sheryl Mitchell, BOC Senior Analyst Nancy Wenzel, Committee Coordinator APPROVAL OF June 8, 2004 minutes Rogers moved to approve the minutes of June 8, 2004 as printed . Supported by Long Motion carried on a voice vote. Planning & Building Committee Page 2 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Sue Ann Douglas Martin J. Knollenberg Christine Long Tom McMillin Mike Rogers David Coulter Charles E. Palmer Chairperson Eric S. Wilson Vice Chairperson Eric Coleman Minority Vice Chairperson July 13, 2004 PUBLIC COMMENT None. CONSENT AGENDA Knollenberg moved approval of Consent Agenda Items A -D. A. Coordinating Zoning Committee Minutes – June 17, 2004 B. Resolution – Charter Township of White Lake – Grass Lake Board C. Oakland Press article, June 24, 2004 – Silverdome D. Facilities Management Engineering – Monthly Progress Report – June 2004 Supported by Rogers. Commissioner Wilson questioned Item D – Monthly Progress Report, Page 3, Item 3 – IT Parking Lot Exterior Security Improvements. The Project Budget is indicated at $600,000, he felt it should be $800,000. Mr. Ross indicated $800,000 is correct but was not picked up when the report was revised. I t will be corrected. Commissioner Wilson also questioned Item C – Silverdome Board Restructuring. He wanted to know if the County had stated a position in this matter. It was pointed out that the Authority was established to oversee operation of the Silverdome until the bond debt is retired. Since the debt is retired the County has no further influence/control in the future of the Silverdome Motion to approve the Consent Agenda carried on a voice vote. COMMUNITY AND HOME IMPROVEMENT DIVISION – FY 2004 COMPREHENSIVE HOUSING COUNSELING GRANT APPLICATION Total grant application is $185,315, including $63,000 of Federal funding supplemented by $122,315 provided from Community Development Block Grant and Administrative Service funds. These funds will be used to deliver housing counseling services in accordance with Federal Comprehensive Housing Counseling Program guidelines. No County Match or General Fund/General Purpose appropriation is required. Coulter moved to Receive & File. Supported by Dougl as. Motion carried on unanimous roll call vote with Coleman absent. DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT – COMMUNITY AND HOME IMPROVEMENT DIVISION – 2004 HOME AMERICAN DREAM DOWNPAYMENT INITIATIVE GRANT ACCEPTANCE The Oakland County 2004 Annual Action Plan to the U.S. Department of Housing and Urban Development contains a consolidated Federal grant application for activities designed to accomplish the goals and objectives for the Community Development Block Grant (CDBG) Program HOME Investme nt Partnerships Program and the Emergency Shelter Grant (ESG) Program. No County funds are required. Acceptance of the grant does not obligate Oakland County to any future commitment. Future level of service, including personnel, will be contingent upon the level of federal funding available for these programs. The 2004 HOME Program American Dream Downpayment Initiative allocation of $192,817 represents $88,447 appropriated in Federal Fiscal Year 2003, grant match of $22,112, and $104,370 appropriated i n Federal Fiscal Year 2004, no match required, with separate federal regulations for each appropriation. This is the first year grant acceptance for this activity under the HOME program. Planning & Building Committee Page 3 July 13, 2004 DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT – COMMUNITY AND HOME IMPROVEMENT DIVISION – 2004 HOME AMERICAN DREAM DOWNPAYMENT INITIATIVE GRANT ACCEPTANCE (Continued) Wilson moved approval of the attached suggested resolution. Supported by Rogers. Motion carried on unanimous roll call vote with Coleman absent. MR #04150 PARKS AND RECREATION COMMISSION – RED OAKS WATERPARK LEASE The Oakland County Parks and Recreation Commission has authorized the department to enter into a lease for the property at the Red Oaks Wa terpark to allow for the addition of new water features. The Commission has committed $3.3 million in funds from the Oakland County Parks and Recreation Commission Capital Improvement Projects Budget. The construction, operational and maintenance costs will be paid for by fees and charges and Parks millage revenues. This lease developed by the Oakland County Drain Commission staff and counsel, Park staff and Oakland County Corporation Counsel is for a period of 50 years, in the amount of $1 annually, be tween the County of Oakland and the George W. Kuhn Drainage District. Douglas moved the Planning & Building Committee Report to the full Board with the recommendation MR #04150 be adopted. Supported by Coulter. Motion carried on unanimous roll call vote with Coleman absent. MR #04151 PARKS AND RECREATION COMMISSION – RED OAKS GOLF COURSE LEASE The Oakland County Parks and Recreation Commission has authorized the department to enter into a lease for the property at the Red Oaks Golf Course to allow for renovation. The Commission has committed $3 million in funds from the Oakland County Parks and Recreation Commission Capital Improvement Project Budget. The construction, operational and maintenance costs of this facility will be paid for by fees and cha rges and Parks millage revenues. This lease developed by the Oakland County Drain Commission staff and counsel, Park staff and Oakland County Corporation Counsel is for a period of 50 years, in the amount of $1 annually, between the County of Oakland and the George W. Kuhn Drainage District. Douglas moved the Planning & Building Committee Report to the full Board with the recommendation MR #04151 be adopted. Supported by Knollenberg. McMillin moved to amend the resolution as follows: In the last WHEREAS paragraph delete "amount of $1 annually" and insert "market value". And in the NOW THEREFORE paragraph delete "approve the lease agreement" insert "execute the lease at market value". Motion failed due to lack of support. Main motion carried on roll call vote: Palmer, Wilson, Douglas, Knollenberg, Long, Rogers, Coulter – yes McMillin – no Coleman - absent Planning & Building Committee Page 4 July 13, 2004 PARKS & RECREATION COMMISSION – AUTHORIZATION TO NEGOTIATE THE PURCHASE OF ADDITIONAL ACREAGE AT LYON OAKS COUNTY PARK (Part of Tax Sidwell #22 -06-400-023, 17.58 Acres) The Oakland County Parks and Recreation Commission has been acquiring property in Lyon Township for the Development of Lyon Oaks County Park and Rookery. The Parks and Recrea tion Commission has budgeted $100,000 for the purchase of additional property in Lyon Township adjacent to Lyon Oaks County Park. Long moved approval of the attached suggested resolution. Supported by Knollenberg. Mr. Hughson reported to the Committee the survey indicated this additional acreage is actually 16.48 acres rather than 17.58 as originally reported. Long moved to amend the resolution by substituting 16.48 acres for 17.58 acres in the title and the two other places it appears in the resolutio n. Supported by Wilson. Motion to amend carried on a voice vote. Main motion as amended carried on unanimous roll call vote with Coleman absent. Commissioner Coulter urged the Parks & Recreation Commission to look at their Master Plan in an effort to broaden the scope of park development to include urban parks and green space. Mr. Richard suggested he would be happy to return to discuss Parks & Recreation future plans. Chairperson Palmer stated Mr. Toffollo requested Item #8 be taken up next to allow him to attend another meeting scheduled in Troy. There was no objection. DEPARTMENT OF WASTE MANAGEMENT – RESOLUTION AMENDING MISCELLANEOUS RESOLUTION #03337 AND THE PREVIOUSLY ADOPTED PROVISIONS OF A BROWNFIELD CLEANUP REVOLVING LOAN FOR THE FORMER SAN ICEM LANDFILL The Oakland Brownfield Initiative (OBI) was established in 2000 upon designation by the US EPA of Oakland County as a Brownfield Demonstration Pilot Community, and was further assisted by a US EPA Brownfield Revolving Loan Fund Cleanup Grant in September of 2002, to facilitate the redevelopment of contaminated and underutilized properties to provide new taxes, jobs and protect the health and environment of Oakland County and its residents. In February 2004 the Oakland County Board of Commissioners approved the "Brownfields Cleanup Revolving Loan Fund Loan Agreement Between Brown Road Group, LLC and Oakland County" as presented. The Department of Waste Management is requesting the Board of Commissioners to amend this agreement. Wilson moved approval of the attached suggested resolution. Supported by McMillin. Motion carried on unanimous roll call vote with Coleman absent. Commissioner Wilson requested Mr. Toffollo to provide some background on the problems being experienced regarding the F ord Wixom plant. Planning & Building Committee Page 5 July 13, 2004 MR #04159 ESTABLISHMENT OF THE NORMAL LAKE LEVEL FOR BUSH LAKE Bush Lake is an inland lake located in the Village of Holly and Township of Holly. The Drain Commissioner was presen ted with a petition from the property owners abutting Bush Lake, requesting that a normal level be established. Corporation Counsel has outsourced this matter, as a member of that Department is a current Bush Lake resident and signed the petition. Letter s from Holly Township and Village of Holly were distributed; each guaranteeing a $5,000 required deposit for a lake study to determine an appropriate water level on Bush Lake. Chairperson Palmer requested these letters be attached to the Resolution. Wilson moved the Planning & Building Committee Report to the full Board with the recommendation MR #04159 be adopted with attachments. Supported by McMillin. Motion carried on a unanimous roll call vote with Coleman absent. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2004 GRANT PROGRAM ACCEPTANCE – ENVIRONMENTAL ASSESSMENT FOR RUNWAY SAFETY AREAS Oakland County has received a Michigan Department of Transportation Grant for Federal funds in the amount of $62,100 and State funds in the amount of $3,500 for the development and improvement of Oakland County International Airport. A local grant match of $3,500 is required which is available from the airport fund. The project consists of the preparation of an environmental assessment for runway safety areas. Douglas moved the Planning & Building Committee Report to the full Board with the recommendation the Grant be accepted. Supported by Wilson. Motion carried on unanimous roll call vote with Coleman absent. DEPARTMENT OF FACILITIES MANAGEMENT – ESTABLISHMENT OF A SELECTION COMMITTEE FOR ARCHITECT/ENGINEER AND CONSTRUCTION MANAGER FOR COMMUNITY MENTAL HEALTH – SHERIFF'S ADMINISTRATION In June 2004 the Planning & Building Committee authorized Facilities Management to receive propo sals from architect/engineers and construction managers to provide design and renovation services for the Community Mental Health Building. At this time it is recommended a Selection Committee be established consisting of two members of the Planning & Building Committee, two members of the Sheriff's Department and two members of Facilities Management. Chairperson Palmer suggested Commissioners Douglas and Rogers represent the Planning & Building Committee on the Selection Committee. McMillin moved approval of the appointment of Commissioners Douglas and Rogers to the Selection Committee. Supported by Coulter. Motion carried on unanimous roll call vote with Coleman absent. Planning & Building Committee Page 6 July 13, 2004 DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF CONSTRUCTION LICENSE AND LEASE AGREEMENT WITH THE CITY OF SOUTH LYON FOR THE NEW COUNTYWIDE RADIO SYSTEM Oakland County recognizes the need to upgrade and expand the current 800 MHz radio system to encompass all public safety agencies and to create interoperatibility between public safety agencies. To properly implement and operate a new Countywide radio system the County will need to build towers, lease land and/or lease space on towers at sites throughout the C ounty. Under the terms and conditions of a Construction License and Lease Agreement with the City of South Lyon the County will construct a tower at 520 Ada Street in South Lyon. Upon completion the County will sell the tower to the City for one dollar, and the City will lease the County space on the tower for one dollar per year. Knollenberg moved approval of the attached suggested resolution. Supported by Coulter. Motion carried on unanimous roll call vote with Coleman absent. OTHER BUSINESS/ADJOU RNMENT There being no further business to come before the Committee the meeting adjourned at 10:06 a.m. ________________________________________ Nancy Wenzel, Committee Coordinator _________________________________________ Lawrence M. Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.