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HomeMy WebLinkAboutMinutes - 2004.07.28 - 35921 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PERSONNEL COMMITTEE July 28, 2004 The meeting was called to order by Chairperson Jamian at 9:35 a.m. i n Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PERSONNEL COMMITTEE MEMBERS PRESENT: Greg Jamian, Chairperson, Mike Rogers, Mattie Hatchett, Chuck Moss, William Patterson, Thomas Middleton, Eric S. Wilson, and George Suarez PERSONNEL COMMITTEE MEMBERS ABSENT WITH NOTICE: Eric Coleman OTHERS PRESENT: Human Resources Edwin Poisson, Director Mary Holden, Deputy Director Nancy Scarlet, Manager Jennifer Mason, Supervisor Brenthy Johnston, Analyst Mary Pardee, Analyst Dana Cosby, Analyst Heather Mason, Analyst Sheriff Department Dale Cunningham, Business Manager Stephen Jacobs, Lieutenant Charles Snarey, Captain County Executive L. Brooks Patterson, County Executive Doug Williams, Deputy County Executive Robert Daddow, Assistant Deputy County Executive Gerald Poisson, Assistant Deputy County Executive Management & Budget Laurie VanPelt, Director Drain Commissioner John McCulloch, Drain Commissioner Kevin Larsen, Deputy Drain Commissioner Greg Jamian Chairperson Mike Rogers Majority Vice-Chair Mattie Hatchett Minority Vice-Chair Chuck Moss William Patterson Thomas E. Middleton Eric S. Wilson Eric Coleman George W. Suarez Personnel Committee Page 2 July 28, 2004 OTHERS PRESENT (Continued): 52nd District Court Lynda Hammerstein, Administrator 52-3 Sharon Rupe, Administrator 52-2 Clerk/Register of Deeds Frank Millard, Deputy Clerk/Register Circuit Court Kevin Oeffner, Administrator John Cooperrider, Business Division Administrator Board of Commissioners Lawrence Doyle, Administrative Director Harvey Wedell, Senior BOC Analyst Sheryl Mitchell, Senior BOC Analyst Nancy Wenzel, Committee Coordinator APPROVAL OF MINUTES OF July 14, 2004 Rogers moved to approve the minutes of July 14, 2004 as printed. Supported by Suarez. Motion carried on a voice vote. PUBLIC COMMENT None. MR #04177 52nd DISTRICT COURT/SHERIFF'S OFFICE – REQUEST FOR ADDITIONAL SECURITY AT 52ND DISTRICT COURT Chairperson Jamian explained the Public Services Committee vote on this resolution was recorded incorrectly, it should have been "Motion carried on a roll call vote with Gregory, Scott and Zack voting no." Division II, Clarkston, has experienced a significant in crease in activity due to an additional judgeship and Division III, Rochester Hills has moved to a new facility. The 52 nd District Court and the Sheriff's Department have reviewed and evaluated existing security measures to ensure continuation of the same levels of security and compliance with SCAO regulations. They have concluded additional uniformed law enforcement presence is needed to minimize the risk to the public, District Court staff, and prisoners and are requesting one Deputy I and one 1,640 hours Court Deputy II position be created at Division II and two Deputy I positions at Division III. Middleton moved the Personnel Committee Report to the full Board with the recommendation MR #04177 be adopted. Supported by Patterson. Motion carried on unanimous roll call vote with Coleman absent. Personnel Committee Page 3 July 28, 2004 MR #04170 DEPARTMENT OF MANAGEMENT AND BUDGET – TRANSFER A PORTION OF GENERAL FUND BALANCE TO THE OAKLAND COUNTY RETIREES' HEALTH CARE TRUST The Oakland County Retirees' Health Care Trust Fund reported an Unfunded Accrued Liability (UAL) of $335.4 million as of September 30, 2003, with the current budget based on the assumption that the UAL will be eliminated over 26 years. The Government Accounting Standards Board has instituted new reporting standards of UAL for retiree health care and other post employment benefits by the end of Fiscal Year 2007. The Retirement Board voted to change their actuarial assumptions used in the calculation of retiree hospitalization to come into compliance with the new standards. The Retirement Board approved changing the assumed rates of medical inflation, increasing the amortization period for elimination of the UAL to 40 years, and changing the method of premium rate development to adjust for age grade premiums and claims analysis. This change will increase the county's contribution to retiree health care by approximately $8 million per year. The transfer of $50.9 million from the unreserved General Fund balance to the Oakland Cou nty Retirees' Health Care Trust would provide a more realistic view of the County's financial position. Wilson moved the Personnel Committee Report to the full Board with the recommendation MR #04170 be adopted. Supported by Patterson. Motion carried on a unanimous roll call vote with Coleman absent. COMMUNICATIONS Moss moved to receive and file Communication Items A & B. Supported by Suarez. A. Position Change Summary Report B. E-Financial System Implementation Project on Target Motion carried on a voice vote. OTHER BUSINESS/BUDGET HEARINGS 52ND DISTRICT COURT Sharon Rupe, Court Administrator 52-2 District Court requested an opportunity to address the Committee. There was no objection. Ms. Rupe informed the Committee the 52-2 District Court was withdrawing its request for one full time District Court Clerk position and will accept the County Executive's recommendation of one part time District Court Clerk position at this time, reserving the right to come back at a later date if it is determined necessary to request a full time position. Personnel Committee Page 4 July 14, 2004 CIRCUIT COURT POSITION REQUESTS – 2005 The Circuit Court agrees with the County Executive's recommendation to create one GF/GP Clerk position and delete three GF/GP Student Positions. Commissioner Wilson stated he would prefer the Circuit Court retains the three student positions rather than go to one full time position to allow young people an opportunity to gain work experience in a government atmosphere. Commissioner Patterson commented one of the reasons sited for this change in personnel is inefficiency in the student program and suggested the supervisor should look into this matter and perhaps four student positions would be appropriate. Rogers moved to place this item on the list. SHERIFF DEPARTMENT POSITION REQUESTS The Sheriff's Department agrees with the County Executive's recommendation to continue two GF/GP Office Assistant II positions in the Records Unit through September 30, 2006 and to create one GF/GP Deputy I position in the Records Unit. Wilson moved to recommend the County Executives' recommendation. Supported by Patterson. Motion carried on a voice vote. COUNTY CLERK-REGISTER OF DEEDS POSITION REQUESTS The County Clerk-Register of Deeds agrees with the County Executive's recommendation to continue two Office Assistant II positions with a Sunset Date of September 30, 2006. The Committee concurred with the County Executive's recommendation. DRAIN COMMISSIONER POSITION REQUESTS Mr. Larsen indicated the Drain Commissioner agrees with the County Executive's recommendation to create one GF/GP Civil Engineer II position, two GF/GP Construction Inspector III positions, one GF/GP Engineering Technician position and one GF/GP 520 hour PTNE Student Engineer position. The Committee concurred with the County Executive's recommendation. ADJOURNMENT There being no further business to come before the Committee the meeting was adjourned at 11:25 a.m. ______________________________________ ________________________________________ Nancy Wenzel, Committee Coordinator Lawrence M. Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.