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HomeMy WebLinkAboutMinutes - 2004.08.10 - 35924 August 10, 2004 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committ ee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Chairperson, Eric S. Wilson, Sue Ann Douglas, Martin J. Knollenberg, Christine Long, and Tom McMillin PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: Eric Coleman, Mike Rogers and David Coulter OTHERS PRESENT: Facilities Management Dave Ross, Director Dick Johnston, Manager Mike Hughson, Property Manager Facilities Engineering Paul Hunter, Manag er Drain Commissioner Steve Korth, Engineer Karen Warren, Engineer Sheriff's Department Mike McCabe, Undersheriff Dale Cunningham, Business Manager Parks & Recreation Ralph Richard, Executive Officer Johnson Controls James Orr Board of Commissioners Lawrence M. Doyle, Administrative Director Sheryl Mitchell, BOC Senior Analyst Nancy Wenzel, Committee Coordinator APPROVAL OF July 27, 2004 minutes McMillin moved to approve the minutes of July 27, 2004 as pr inted. Supported by Wilson. Motion carried on a voice vote. PUBLIC COMMENT None. Planning & Building Committee Page 2 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Sue Ann Douglas Martin J. Knollenberg Christine Long Tom McMillin Mike Rogers David Coulter Charles E. Palmer Chairperson Eric S. Wilson Vice Chairperson Eric Coleman Minority Vice Chairperson August 10, 2004 CONSENT AGENDA Wilson moved approval of the Consent Agenda Items A - D. A. Resolution – City of Keego Harbor – Detroit Water and Sewer B. Oakland County Building Authority Minutes May 19, 2004 B1. Oakland County Building Authority Minutes April 14, 2004 C. Facility Tour of "D" Building and Administrative Annex I –Commissioner Douglas D. Facilities Management – 2004 Capital Improvement Program Monthly Progress Report – July 2004 Supported by McMillin. Commissioner Wilson thanked Commissioner Douglas for presenting her facility tour report and encouraged Committee members to complete their tour assignments. Chairperson Palmer requested an explanation of the statement "prepayment upon contract signing before beginning the work on the project" regarding the Jail Management and Video Arraignment Project in the May 19, 2004 Building Authority Minutes. Mr. Ross indicated it was hi s understanding that prepayment is not unusual with Information Technology projects. Commissioner Wilson requested on update on the video arraignment project. Chairperson Palmer also requested an explanation of "telemedicine". Mr. Ross volunteered to contact Mr. Daddow to arrange for an update at the August 31, 2004 meeting. Motion to approve the Consent Agenda carried on a voice vote. DRAIN COMMISSIONER – RESOLUTION TO APPROVE REVISED PROJECT COSTS, ASSESSMENT ROLL AND ISSUANCE OF BONDS FOR WATKINS LAKE MR #02324 designated the Drain Commissioner to act on behalf of the Board of Commissioners to oversee the design and construction of a new augmentation well and drain outlet for Watkins Lake and to prepare a special assessment district and a special assessment roll designating each parcel of land that will benefit from the establishment and maintenance of the normal summer height and level. MR #04055 approved this action in February 2004 and was amended in April 2004. The estimated cost of the proje ct was originally $520,000. The Drain Commissioner is now requesting a revision of the project costs to reflect an increased estimated cost of $595,000. The resolution authorizes the Special Assessment District to issue Bonds in an amount not to exceed $5 75,000. Long moved approval of the attached suggested resolution. Supported by McMillin Wilson moved to amend the resolution by adding a fourth paragraph to the NOW THEREFORE paragraph as follows: 4. "This resolution supercedes MR #04055 adopted in Febru ary 2004 and MR #04055 as amended in April 2004." Supported by Long. Motion to amend carried on a voice vote. Motion on the attached suggested resolution as amended carried on unanimous roll call vote with Coleman, Rogers and Coulter absent. Planning & Building Committee Page 3 August 10, 2004 DRAIN COMMISSIONER – WATKINS LAKE AUGMENTATION WELL PROJECT – FULL FAITH AND CREDIT RESOLUTION This resolution is pledges the County's full faith and credit for the bonds issued for the Watkins Lake Augmentation Well Project (preceding resolution). The Committee previously approved this project via MR #04056 in February 2004 and in April 2004 when the MR #04055 was referred back to Committee to approve an amended Assessment Roll. Knollenberg moved approva l of the attached suggested resolution. Supported by Long Long moved to amend the resolution by adding the word "Revised" in the title and a sixth paragraph to the NOW THEREFORE paragraph as follows: 6. "This resolution supercedes MR #04056 adopted in Febr uary 2004 and MR #04056 as amended in April 2004." Supported by Knollenberg. Motion to amend carried on a voice vote. Motion on the attached suggested resolution as amended carried on unanimous roll call vote with Coleman, Rogers and Coulter absent. FACILITIES MANAGEMENT – REQUEST FOR COMMITTEE AUTHORIZATION TO OBTAIN APPRAISAL AND NEGOTIATE TERMS OF PURCHASE AGREEMENT FOR POSSIBLE PURCHASE OF LAND – SPRINGFIELD OAKS COUNTY PARK The Parks Commission and Facilities Management is requesting authorizati on to obtain an appraisal of 11.08 acres of vacant land adjacent to the Southeast corner of the Springfield Oaks County Park for the purpose of negotiating the possible purchase of the property. Ruth D. Lucas currently offers the property for sale at an asking price of $154,900. Commissioner McMillin requested Facilities Management report back with specific information regarding the taxable value of this property. Long moved to approve the request for authorization to obtain an appraisal and negotiate terms of purchase. Supported by Wilson. Motion carried on unanimous roll call vote with Coleman, Rogers and Coulter absent. FACILITIES MANAGEMENT – 2005 SPECIAL PROJECTS BUDGET The proposed 2005 Special Projects Budget totals $650,000 involving 14 Cou nty sites. Wilson moved the Planning & Building Committee Report to the Finance Committee recommending approval of the 2005 Special Projects Budget in the amount of $650,000. Supported by Knollenberg. Motion carried on unanimous roll call vote with Cole man, Rogers and Coulter absent. Planning & Building Committee Page 4 August 10, 2004 FACILITIES MANAGEMENT – 2005-2009 CAPITAL IMPROVEMENT PROGRAM BUILDINGS – The 2005-2009 Capital Improvement Program (Buildings) consists of 33 items. The proposed 2005 Capital Improvement Program consists of seven projects totaling $13,884,500. The projects reflect input received from the Board of Commissioners, the County Executive, other elected officials, department heads, and managers. Approval is preliminary and all projects require future individual presentation, review and approval from the Planning and Building and Finance Committees and the Board before further action can be taken. Wilson moved the Planning & Building Committee Report to the Finance Comm ittee with the recommendation the 2005 -2009 Capital Improvement Program – 2005 Buildings Section be approved. Supported by Knollenberg. Douglas moved the Report be amended to include the following paragraph: "A total of 33 items are listed in the 2005 -2009 Capital Improvement Program (Buildings Section). At this time seven items are prioritized for FY 2005. However, the order of priority may change for this and future years based on changing circumstances." Supported by Long. Motion to amend carried on a voice vote. Motion on amended Report carried on a roll call vote. Palmer, Wilson, Douglas, Knollenberg, Long – yes McMillin – no Coleman, Rogers and Coulter – absent UTILITIES - The 2005-2009 Capital Improvement Program (Utilities) consists of 13 i tems. The proposed 2005 Capital Improvement Program consists of three projects totaling $653,000. The projects reflect input received from the Board of Commissioners, the County Executive, other elected officials, department heads, and managers. Approva l is preliminary and all projects require future individual presentation, review and approval from the Planning and Building and Finance Committees and the Board before further action can be taken. Wilson moved the Planning & Building Committee Report to the Finance Committee with the recommendation the 2005 -2009 Capital Improvement Program – 2005 Utilities Section be approved. Supported by McMillin. Douglas moved the Report be amended to include the following paragraph: "A total of 13 items are listed in the 2005-2009 Capital Improvement Program (Utilities Section). At this time three items are prioritized for FY 2005. However, the order of priority may change for this and future years based on changing circumstances." Supported by Long. Motion to amend carried on a voice vote. Motion on amended Report carried on unanimous roll call vote with Coleman, Rogers and Coulter absent. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee the meeting adjourned at 10:30 a .m. ___________________________________ ____________________________________ Nancy Wenzel, Committee Coordinator Lawrence M. Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.