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HomeMy WebLinkAboutMinutes - 2004.08.11 - 35926 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PERSONNEL COMMITTEE August 11, 2004 The meeting was called to order by Chairperson Jamian at 9:32 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PERSONNEL COMMITTEE MEMBERS PRESENT: Greg Jamian, Chairperson, Mike Rogers, Mattie Hatchett, William Patterson, Thomas Middleton, Eric S. Wilson, and George Suarez PERSONNEL COMMITTEE MEMBERS ABSENT WITH NOTICE: Chuck Moss and Eric Coleman OTHERS PRESENT: Human Resources Edwin Poisson, Director Nancy Scarlet, Manager Jennifer Mason, Supervisor Brenthy Johnston, Analyst Mary Pardee, Analyst Dana Cosby, Analyst Heather Mason, Analyst Kelly Karns, Analyst Chaunda Smith Lori Motyka, Supervisor Sheriff Department Dale Cunningham, Business Manager County Executive Doug Williams, Deputy County Executive Robert Daddow, Assistant Deputy County Executive Gerald Poisson, Assistant Deputy County Executive Management & Budget Laurie VanPelt, Director Community & Economic Development Dennis Toffolo, Director Hayes W. Jones, Deputy Director Dan Hunter, Manager Greg Jamian Chairperson Mike Rogers Majority Vice-Chair Mattie Hatchett Minority Vice-Chair Chuck Moss William Patterson Thomas E. Middleton Eric S. Wilson Eric Coleman George W. Suarez Personnel Committee Page 2 August 11, 2004 OTHERS PRESENT (Continued): Circuit Court Kevin Oeffner, Administrator Public Services Mike Zehnder, Director Medical Examiner L. J. Dragovic MD Bob Gerds, Administration Information Technology Phil Bertolini, Director Janette McKenna, Chief Jamie Hess, CLEMIS Chief Community Corrections Bob Gatt, Chief Corporation Counsel Judy Cunningham, Corporation Counsel Board of Commissioners Lawrence Doyle, Administrative Director Harvey Wedell, Senior BOC Analyst Nancy Wenzel, Committee Coordinator APPROVAL OF MINUTES OF July 28, 2004 Patterson moved to approve the minutes of July 28, 2004 as printed. Supported by Suarez. Motion carried on a voice vote. PUBLIC COMMENT None. Chairperson Jamian announced he received a request to amend the agenda due to conflicting schedules. Wilson moved to amend the Budget Hearing agenda by moving Item I to the end of the agenda. Supported by Rogers. Motion carried on a voice vote. MR #04188 SHERIFF'S OFFICE – CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF ROYAL OAK 2004-2008 Royal Oak Township contracts with the Sheriff's Office to provide law enforcement services. Contract Amendment #1 provided for the reduction of two Deputy II positions. The Michigan State Police has agreed to add an additional State Trooper for day shift on Saturday and Sunday allowing the Sheriff to eliminate another Deputy II position with the understanding that some fill-in overtime will be worked and invoiced to the Charter Township of Royal Oak. This deletion will take effect on August 28, 2004. Patterson moved the Personnel Committee Report to the full Board with the recommendation MR #04188 be adopted. Supported by Rogers. Motion carried on unanimous roll call vote with Moss and Coleman absent. Personnel Committee Page 3 August 11, 2004 HUMAN RESOURCES – EXTENSION OF MERIT SYSTEM ELIGIBILITY LIST Under the provisions of Section VI-H-1, of the Merit System Resolution, the Human Resources Department is requesting a six-month extension of Merit System eligible lists for nine positions Rogers moved to extend the eligibility lists as requested. Supported by Wilson. Motion carried on unanimous roll call vote with Moss and Coleman absent. COMMUNICATIONS Wilson moved to receive and file Communication Items A & B. Supported by Patterson. A. Position Change Summary Report B. Personnel Committee "List" of Budget Amendments – to date Motion carried on a voice vote. Commissioner Wilson emphasized his motion regarding the Circuit Court position requests, Item B under Communications, was to keep the three students and not create a Clerk position BUDGET HEARINGS PUBLIC SERVICES POSITION REQUESTS Medical Examiner The Medical Examiner agrees with the County Executive's recommendation of the addition of one GF/GP Medical Examiner Investigator position. Community Corrections Community Corrections-Step Forward program is requesting one half of the funding of one Supervisor Community Corrections from SR to GF/GP funding, the deletion of one GF/GP Community Corrections Specialist II position and the creation of one GF/GP PTNE Clerk position. The County Executive recommends this action. Community Corrections-WAM Unit is requesting the creation of three GF/GP PTNE (1,000 hrs) Community Corrections Specialist I positions. The County Executive is recommending the creation of two positions. Hatchett requested the WAM request be put on the list. Personnel Committee Page 4 August 11, 2004 Community Corrections (Continued) Community Corrections – Court Community Service – request to upgrade one Community Corrections Support Specialist position from salary grade 9 to 10. This study was completed after the recommended budget printing. Human Resources requested this item be added to the list. INFORMATION TECHNOLOGY REQUESTS Information Technology is requesting the creation of one PR User Support Specialist II position, one PR Customer Service Tech. II position, one PR Application Analyst Programmer I position and the deletion of one PR Student Engineer position plus the transfer of several positions from grant funding to PR funding. These changes are recommended in the County Executive's budget. COMMUNITY AND ECONOMIC DEVELOPMENT POSITION REQUESTS Community and Economic Development is requesting the creation of one GF /GP Senior Business Development Representative position, one GF/GP FTE Technical Assistant position, two GF/GP PTNE Technical Assistant positions and one GF/GP Secretary III position. The Department is also requesting the transfer of the Director of Community and Minority Affairs position to the Community and Economic Development Administration and retitle to Community and Minority Affairs Coordinator and the transfer of four positions from Planning & Economic Development Services to the Administration Div ision and to retitle the unit to Marketing and Communications. These items are all reflected in the County Executive's recommended budget. HUMAN RESOURCES POSITION REQUESTS The Human Resources Department is requesting the creation of one PR Retirement Administrator position and concurs with the County Executive's recommendation. OTHER BUSINESS Commissioner Middleton distributed application forms for the Oakland County 4 -H Youth Leadership Institute and encouraged Commissioners to promote this worthwhile program to young people in their districts. Commissioner Rogers posed several questions regarding Little Oaks: Q. Have the RFP's been distributed. A. Mr. Poisson indicated the RFP's were being finalized and the Committee will receive copies. He indicated there is a very long list of vendors and it is anticipated letters will be sent indicating the RFP's are available and how to get them. Q. What is the turn around time? A. One month. Personnel Committee Page 5 August 11, 2004 Q. When will the Committee receive the second quarterly report from Gretchen's House? A. Mr. Poisson indicated he was waiting for the official report. Q. The current proposed budget, Fringe Benefits Fund, indicates a request of $264,700 for the Child Care Facility, what is that for? A. Mr. Poisson indicated this is the amount that was allocated for Child Care Facility expenses in 2004 and would be subject to budget amendment depending on the new contract negotiations for the Child Care Facility. Q. The current proposed budget, Facilities Maintenance & Operations Fund indicates an amount of $117,661 for the Child Care Center, what is that for? A. Mr. Poisson stated that is the amount of money allocated for building rental for the Center. Mr. Poisson explained the payroll problem experienced by th e County for the last pay period. Two files are sent to the banks, one transferring funds and another with instructions. Through human error the instruction file was not forwarded. Secondly, the bank did not indicate that instructions were not received. Steps have been taken to avoid this situation in the future. ADJOURNMENT There being no further business to come before the Committee the meeting was adjourned at 11:40 a.m. ______________________________________ Nancy Wenzel, Committee Coordinator ________________________________________ Lawrence M. Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.