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HomeMy WebLinkAboutMinutes - 2004.08.12 - 35927CHUCK MOSS Chairperson BILL BULLARD Vice Chairperson GEORGE SUAREZ Minority Vice Chairperson August 12, 2004 Vice Chairperson Bullard called the meeting of the Finance Committee to order at 9:00 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Bill Bullard, George Suarez, Charles Palmer, Hu gh Crawford, Peter Webster, Greg Jamian, Martin Knollenberg, Christine Long, Vincent Gregory, Helaine Zack COMMITTEE MEMBERS ABSENT WITH NOTICE: Chuck Moss OTHERS PRESENT : ANIMAL CONTROL Joanie Toole, Supervisor COMMUNITY CORRECTIONS Bob Gatt, Chief CORPORATION COUNSEL Judy Cunningham, Corporation Counsel EMERGENCY RESPONSE Mike Sturm, Manager Gail Novak, Manager FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Joe Matkosky, Supervisor Prentiss Malone, Analyst Linda Pearson, Analyst Michael Pohlod, Analyst Jennifer Amalfitano, Analyst FRIEND OF THE COURT Suzanne Hollyer, Friend of the Court HUMAN RESOURCES Ed Poisson, Director MANAGEMENT & BUDGET Laurie VanPelt, Director PURCHASING Jack Smith, Chief SHERIFF Michael McCabe, Undersheriff Dale Cunningham, Business Manager BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIO US MINUTES Palmer moved approval of the minutes of July 29, 2004, as printed. Supported by Crawford. Motion carried on a voice vote. PUBLIC COMMENT OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Hugh D. Crawford Peter Webster Greg Jamian Martin J. Knollenberg Christine Long Vincent Gregory Helaine Zack FINANCE COMMITTEE Page 2 August 12, 2004 None. 5. CONTINGENCY REPORT The Contingency Fund balance of $13,484 will not be impacted by item s on today's agenda. Revised information on the Environmental Infrastructure Fund, West Nile Virus Fund and the Charter Township of Royal Oak Receivables was provided. Palmer moved to receive and file the Contingency Report dated August 5, 2004, with additional information as distributed. Supported by Knollenberg. Motion carried on a voice vote. REGULAR AGENDA 6. MR #04191 - ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CHARTER TOWNSHIP OF INDEPENDENCE - FISCAL YEAR 2003 ALLOCATION Independence Township is requesting reimbursement of its Fiscal Year 2003 $112,473.23 appropriation for expenses directly related to the pipeline -relining project to repair aging sanitary sewer system infrastructure which outlets to the Clinton -Oakland interceptor. Suarez moved approval of the attached suggested Fiscal Note. Supported by Knollenberg. Motion carried unanimously on a roll call vote with Long and Moss absent. 7. CIRCUIT COURT/FRIEND OF THE COURT - 2004 ACCESS AND VISITATION GRANT APPLICATION/ACCEPTANCE The Friend of the Court is requesting acceptance of a $45,000 Federal Access and Visitation grant award through the State Court Administrative Office for the period October 1, 2003, through September 30, 2004. The grant will provide services performed in conjunction with agencies that facilitate parenting time (visitation) as determined by the Court. Zack moved approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Moss absent. 8. SHERIFF'S OFFICE / COMMUNITY CORRECTIONS DIVISION - FISCAL YEAR 2004 LOCAL LAW ENFORCEMENT BLOCK GRANT ACCEPTANCE The resolution would authorize acceptance of an U.S. Department of Justice $35,640 Local Law Enforcement Block Grant award for FY 2004 on behalf of the Sheriff's Office and Community Corrections. This grant requires a 10% match of $3,960 to be provided by the Non -Departmental Grant match line item. Funds will be used to purchase night vision equipment for the Special Response Teams, radio ear phones for Circuit Court Sheriff's personnel, video equipment for Sheriff's Community Services and one Preliminary Breath Test instrument for Community Corrections. Palmer moved approval of the attached suggested Fiscal Note. Support ed by Suarez. Motion carried unanimously on a roll call vote with Moss absent. FINANCE COMMITTEE Page 3 August 12, 2004 9. MR #04188 - SHERIFF'S OFFICE - CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF ROYAL OAK 2004 -2008 The Sheriff is requesting authorization t o delete one Deputy II position under the provisions of the Oakland County Sheriff's Department 2004 -2008 Law Enforcement Services Agreement with the Charter Township of Royal Oak, as established by MR #04119. The agreement provides that the Sheriff will reduce one contracted Deputy II for each State Trooper provided by the Michigan State Police (MSP) for forty hours per week. MR #04156 reduced by two the number of contracted deputies provided by the Sheriff. The MSP will add one additional Trooper for d ay shift on Saturday and Sunday, allowing the Sheriff to delete one Deputy II (with fill -in) with the understanding that some fill-in overtime will be worked and invoiced to the Township by the Sheriff. Zack moved approval of the attached suggested Fisc al Note. Supported by Suarez. Undersheriff McCabe explained that there was a verbal agreement between the Michigan State Police and the Sheriff regarding this matter and a model of agreement but there is nothing bearing signatures. As noted above, the Sheriff's Law Enforcement Agreement with Royal Oak Township does contains a specific provision pertaining to the reduction of deputies. Motion carried unanimously on a roll call vote with Moss absent. 10. MR #04189 - SHERIFF'S OFFICE - CONTRACT AMENDMENT #1 FOR FIRE DISPATCH SERVICES WITH THE NORTH OAKLAND COUNTY FIRE AUTHORITY The Sheriff is requesting authorization to amend its Fire Dispatch Services Contract with the North Oakland County Fire Authority. The contract is based on an estimated number of fire dispatch calls. The Authority is requesting a reduction in the monthly rate in response to the Village of Holly's withdrawal from the contract. Revenues and overtime expenses will be reduced by $1,950 for FY 04, $11,950 for FY 05 and $12,500 for FY 2006. An amendment to the County Executive Recommended Budget for FY 05 and FY 06 will be required. Suarez moved approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Moss absent. 11. COUNTY EXECUTIVE - EMERGENCY RESPONSE AND PREPAREDNESS - FEMA SUPPLEMENTAL GRANT FOR TERRORISM PREPAREDNESS 2002 - ACCEPTANCE Emergency Response and Preparedness is requesting authorization to accept a supplemental award of $13,500 to develop SARA Title III plans under the 2002 Supplemental Appropriations Act for Further Recovery From and Response to Terrorist Attacks on the United States. This funding supplements $70,746 accepted through MR #03157 to update the Emergency Operations Plans with emphasis on terrorism preparedness. This additional $13,500 will be used to reimburse building space expenses. Webster moved approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Moss absent. 12. MR #04190 - PUBLIC SERVICES DEPARTMENT / ANIMAL CONTROL DIVISION - ACCEPTANCE OF GIFT TO THE OAKLAND COUNTY ANIMAL CARE CENTER The Animal Control Division is requesting authorization to accept a gift donation for a gazebo valued at $27,000. Ms. Lind a Washe is donating this gift in memory of her father, Mr. Michael FINANCE COMMITTEE Page 4 August 12, 2004 Washe and his "Best Friend" Rusty. The gazebo will provide a place for people to get to better know potential pets. The construction of a gazebo is part of the recommendations of the maste r plan developed by Harley Ellis Company for Animal Control. The gazebo will be built on Animal Care Center property and basic maintenance will be provided by Trustee Inmates. Any extensive maintenance required in the future will be analyzed at that time and considered under future budget requests. Crawford moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Moss absent. 13. MR #04186 - DEPARTMENT OF INFORMATION TECHNOLOGY - THIRD QUARTER 2004 DEVELOPMENT APPROPRIATION TRANSFER Information Technology is requesting authorization to transfer Third Quarter Data Processing Development Charges of $1,313,373.45 and imaging development charges of $56,209.00 to the appropriate General Fund/General Purpose user departments and $461,664.79 to Special Revenue and Proprietary fund departments. Jacobs moved approval of the attached suggested Fiscal Note. Supported by Suarez. Motion carried unanimously on a roll call vote with Moss abse nt. 14. DEPARTMENT OF MANAGEMENT AND BUDGET / EQUALIZATION DIVISION - APPROVAL OF CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION, ASSISTANCE SERVICES WITH THE CITIES OF AUBURN HILLS, BERKLEY, BIRMINGHAM, BLOOMFIELD HILLS, CLARKSTON, KEEGO HARBOR, PLEAS ANT RIDGE, ROYAL OAK, SYLVAN LAKE AND THE TOWNSHIPS OF COMMERCE, GROVELAND, LYON, MILFORD, NOVI, OAKLAND, OXFORD, SOUTHFIELD AND WEST BLOOMFIELD Equalization is requesting authorization to contract with a number of communities (identified above) to provide services which include annual assessment of real and personal property, appraisal of all new property, preparation of assessment rolls, attendance at Board of Review meetings, etc., through the 2005 and 2006 tax years. The Municipality will pay the Coun ty the sum of $17.64 for each real property description and $12.88 for each personal property description rendered. Gregory moved approval of the attached suggested Resolution. Supported by Crawford. Mr. Hieber reported that Springfield Township has a sked for a proposal to provide Equalization services. Pricing will be similar to that for West Bloomfield Township. Motion carried unanimously on a roll call vote with Moss absent. 15. DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2004 THIRD QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENTS This item was distributed and will be considered at the next regular meeting of the Finance Committee on September 2. Mr. Soave noted that state revenue sharing is favorable by $3,000,000 and that refinancing activities remain strong. Additional state revenue sharing will be set aside for capital projects. Mr. Soave reported that the Family Independence Agency (FIA) has notified the County that they are behind on billing and may need as much as double the amou nt budgeted to handle the County's FINANCE COMMITTEE Page 5 August 12, 2004 caseload. He suggested that the Committee invite the FIA to the next meeting to discuss this matter. Ms. Van Pelt explained that the State is trying to contract out some of its case management. This action will impact the County's Child Care Fund Budget which is capped by the State. The County has requested future projections from the State. The Child Care Fund Budget and Quarterly Report will also be addressed at the next Finance Committee meeting. Vice Chairman Bullard asked to have a letter drafted to the FIA, outlining the Administration's questions and formally inviting them to attend the Finance Committee's next meeting. Mr. Webster asked if there are any statutory requirements for Capital Improvement Program (CIP) project designations to require that these funds be placed in reserve. Ms. Van Pelt explained that there are no statutory guidelines on fund balance. The general rule is to have a 10%-15% balance. These funds can not be reserved. Designations ar e made from fund balance with the year-end report and the CIP projects plan comes before the Finance Committee as part of the budget process. Anything that is an investment or asset beyond one year can be considered a Capital Improvement Project. COMMUNICATIONS Item D (Waste Resource Management - Brownfield Cleanup Revolving Loan Fund (BCRLF)) - Application) was removed from the agenda. Item F was added. No objections were offered. B. Circuit / Friend of the Court - FY 2005 Access and Visitation Grant Application C. County Executive - Emergency Response and Preparedness - Terrorism Planning Competitive Grant Application FY02 - EMD/TPSG/EX E. FY 2005 Budget Hearing Schedule F. City of Auburn Hills Notice of Public Hearing for Industrial Facilities Exe mption for Plastics Plus Suarez moved to receive and file Communications B, C, E, F. Supported by Long. Motion carried on a voice vote. A. Department of Management and Budget/Purchasing Division - Contract Exception Report for the Month of July, 2004 The committee asked that a copy of the contract be placed on the next agenda as information. Palmer moved to receive and file Communication A. Supported by Zack. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other b usiness to come before the committee, the meeting was adjourned at 9:51 a.m. FINANCE COMMITTEE Page 6 August 12, 2004 ________________________ _______________________________ Helen Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.