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HomeMy WebLinkAboutMinutes - 2004.09.01 - 35932 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PERSONNEL COMMITTEE September 1, 2004 The meeting was called to order by Chairperson Jamian at 9:34 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PERSONNEL COMMITTEE MEMBERS PRESENT: Greg Jamian, Chairperson, Mike Rogers, Mattie Hatchett, Chuck Moss, William Patterson, Thomas Middleton, Eric S. Wilson, Eric Coleman and George Suarez PERSONNEL COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: Human Resources Mary Holden, Deputy Director Nancy Scarlet, Manager Jennifer Mason, Supervisor Mary Pardee, Analyst David VandeGrift, Analyst Jordie Kramer, Analyst Sheriff Department Michael McCabe, Undersheriff County Executive Doug Williams, Deputy County Executive Gerald Poisson, Assistant Deputy County Executive Management & Budget Laurie VanPelt, Director Prosecutor David Gorcyca, Prosecutor Mary Larkin, Chief Attorney Administration Information Technology Phil Bertolini, Director Janette M. McKenna, Chief Fiscal Services Tim Soave, Manager Community Corrections Barb Hankey, Manager Bob Gatt, Chief of Field Operations Greg Jamian Chairperson Mike Rogers Majority Vice-Chair Mattie Hatchett Minority Vice-Chair Chuck Moss William Patterson Thomas E. Middleton Eric S. Wilson Eric Coleman George W. Suarez Personnel Committee Page 2 September 1, 2004 OTHERS PRESENT (Continued): Circuit Court Kevin Oeffner, Administrator John Cooperrider, Business Div Admin Others Aldo Vagnozzi, State Representative Board of Commissioners Harvey Wedell, Senior BOC Analyst Nancy Wenzel, Committee Coordinator APPROVAL OF MINUTES OF August 11, 2004 Coleman moved to approve the minutes of August 11, 2004 as printed. Supported by Suarez. Motion carried on a voice vote. PUBLIC COMMENT None. Chairperson Jamian announced a news conference was being held in the Commissioners Auditorium and if Committee members wanted to attend they were free to do so. MR #04195 DEPARTMENT OF INFORMATION TECHNOLOGY – EXTENSION OF ADDITIONAL COMPENSATION FOR OVERTIME EXEMPT EMPLOYEES FOR SPECIFIC PURPOSES The Board of Commissioners previously authorized additional compensation for overtime exempt employees in the Information Technology Department at a straight time hourly rate for all hours worked beyond 48 hours in a workweek for specific, pre -approved assignments. MR #04195 extends additional compensation for overtime -exempt employees for specific purposes through FY 2005. Patterson moved the Personnel Committee Report to the full Board with the recommendation MR #04195 be adopted. Supported by Moss. Motion carried unanimously on a roll call vote with Hatchett absent. MR #04199 PROSECUTING ATTORNEY/ADMINISTRATION DIVISION – REORGANIZATION OF CASE RECORDS UNIT AND DELETION OF ONE (1) GF/GP OFFICE SUPERVISOR II POSITION The Prosecuting Attorney has identified various office support needs in the Administration Division as well as the Juvenile Unit of the Litigation Division. The implementation of advanced word processing techniques in the Case Records unit has increased operational efficiency allowing existing staff to be reallocated to address needs elsewhere. The proposed reallocation are all internal to the Administration Division except the Office Assistant II position to be transferred to the Litigation Division Juvenile Unit and the deletion of one (1) GF/GP Office Supervisor II position. Personnel Committee Page 3 September 1, 2004 MR #04199 PROSECUTING ATTORNEY/ADMINISTRATION DIVISION – REORGANIZATION OF CASE RECORDS UNIT AND DELETION OF ONE (1) GF/GP OFFICE SUPERVISOR II POSITION (Continued) Moss moved the Personnel Committee Report to the full Board with the recommendation MR #04199 be adopted. Supported by Patterson. Motion carried unanimously on a roll call vote with Hatchett absent. HUMAN RESOURCES – SALARY ADMINISTRATION 3RD QUARTERLY REPORT FOR FY 2004 The 3rd Quarterly Report for FY2004 identifies the reviews conducted and the salary grade changes recommended by the Human Resources Department after completion of requests by departments and/or employees for review of the salary grade placement of classifications. Funds to implement these salary grade changes are in the Classification and Rate Change Fund. Rogers moved approval of the attached suggested Resolution. Supported by Suarez. Motion carried unanimously on a roll call vote. OAKLAND COUNTY WORKPLACE VIOLENCE POLICY A written policy has been created to address workplace violence identifying actions considered violent or threats of violence. The Policy specifies disciplinary action for those who threaten, attempt or actually commit violent acts or fail to report such incidents. This Policy relates to Merit Rule 8. Coleman moved approval of the attached suggested Resolution. Supported by Moss. Moss moved to amend Section VII. Disciplinary Action, Section A. 3. To read, "Possessing, using and/or distributing guns, knives with more than a two three and a half inch blade…." Supported by Coleman. Motion to amend carried on a voice vote. Main motion as amended carried unanimously on a roll call vote. HUMAN RESOURCES DEPARTMENT – CHANGE IN MERIT RULE 8.3 This change to Merit Rule 8, Section 8.3 is a result of the approval of the previous resolution "Oakland County Workplace Violence Policy." Changes in the rules and regulations to the Merit System must be submitted to the Board of Commissioners at a regular meeting of the Board and become effective thirty days after such meeting unless objection is received in writing by the Chairperson of the Board of Commissioners, in which case the objection becomes a matter of business at the next Board meeting. Wilson moved approval of the attached suggested Resolution. Supported by Rogers Motion carried unanimously on a roll call vote. Personnel Committee Page 4 September 1, 2004 PERSONNEL COMMITTEE "LIST" OF POSSIBLE AMENDMENTS TO THE COUNTY EXECUTIVE RECOMMENDED BUDGET Circuit Court/Court Business Request to delete three student positions and create one FTE Clerk position. Wilson moved to amend the FY2005 recommended budget to not delete three student positions and not create one FTE Clerk position. Supported by Hatchett. Motion carried on a roll call vote with Moss voting no. Public Services/Community Corrections Request to reclassify one Community Corrections Support Specialist from Salary Grade 9 to Salary Grade 10. The County Executive proposed this amendment after preparation of the recommended budget. Wilson moved to amend the FY2005 recommended budget to include the request to reclassify one Community Corrections Support Specialist from Salary Grade 9 to Salary Grade 10. Supported by Coleman. Motion carried unanimously on a roll call vote. Public Services/Community Corrections Community Corrections originally requested the creation of three PTNE Community Corrections Specialist I positions. The FY2005 recommended budget approved the creation of two positions. Ms. Hankey, Manager Community Corrections, reported the Department is satisfied with the County Executive's recommendation to create two positions at this time. When the Department has had time to generate additional income as a result of the creation of the two positions they will return with a request to create the third position. Wilson moved to remove this item from the Personnel Committee "List" of possible amendments. Supported by Coleman. Motion carried unanimously on a roll call vote. COMMUNICATIONS Patterson moved to receive and file Communication Items A - E. Supported by Rogers. A. Position Change Summary Report B. Circuit Court/General Jurisdiction – FY 2005 Michigan Drug Court Continuation (SCAO) Adult Drug Court Grant – Application Personnel Committee Page 5 September 1, 2004 COMMUNICATIONS (Continued) C. 52nd District Court Division I – 2005 Michigan Drug Court Program Continuation (SCAO) Grant Application D. 52nd District Court Division II – 2005 Michigan Drug Court Program Continuation (SCAO) Grant Application E. Human Resources – New FLSA Regulations Motion carried on a voice vote. OTHER BUSINESS Commissioners' Coleman and Rogers had several questions regarding Little Oaks. 1. What is the status of the RFP's? Jordie Kramer reported that Purchasing was developing a list of childcare providers that would be completed by the end of the week. The target for mail out of a letter to providers identified on this list is Tuesday, September 7, 2004 indicating RFP's are available and how to obtain them. Proposals will be due October 4, 2004. Proposals will be distributed to Committee members for review on October 5, 2004. Review Committee will make the first cut on October 11 th. On October 18th Purchasing will notify the finalists and set up interviews and site visits. A final decision is scheduled for November 5th. Commissioner Rogers requested information regarding the process of being put on the County's vendor list and how the prospective providers can accomplish this. Jordie Kramer stated she did not know and would have to ask for clarification. Commissioner Rogers also asked if there have been any changes to the RFP's since the Committee approved them in July 2004. Jordie Kramer indicated sh e was not aware of any changes. 2. What is the status of the 2nd Quarterly Report from Gretchen's House that was due the end of June 2004? Jordie Kramer reported Gretchen's House indicated the check was in the mail. She did not have an explanation for the lateness of the report. Commissioner Coleman instructed Jordie Kramer to contact Gretchen's House and report back with an explanation of the delay, the amount of the check and when it was sent. Chairperson Jamian instructed the Human Resource Department to report to the Personnel Committee at the September 15, 2004 meeting updating the Committee regarding the issues raised in conjunction with the Childcare RFP's, Purchasing compilation of a vendor list, process of application to the County's vendor list a nd Gretchen's House Quarterly Report/check. Personnel Committee Page 6 September 1, 2004 ADJOURNMENT There being no further business to come before the Committee the meeting was adjourned at 10:30 a.m. ______________________________________ Nancy Wenzel, Committee Coordinator ________________________________________ Lawrence M. Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.