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HomeMy WebLinkAboutMinutes - 2004.09.28 - 35940 September 28, 2004 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Comm ittee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Chairperson, Eric S. Wilson, Eric Coleman, Sue Ann Douglas, Martin J. Knollenberg, Christine Long, Tom McMillin, Mike Rogers and David Coulter PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: Facilities Management Dave Ross, Director Dick Johnston, Manager Mike Hughson, Property Manager Facilities Engineering Paul Hunter, Manag er Community & Home Improvement Karry Rieth, Manager Dorothy Melvin Johnson, Home Improv. Assistant Kris Hoffman, Administrative Services Corporation Counsel Jody Schaeffer, Assistant Counsel Sheriff's Department Dale Cunningham, Business Manager IT/CLEMIS Patricia Coates, Administration Parks & Recreation Joe Figa, Chief of Design Jon Noyes, Landscape Designer Johnson Controls James Orr Board of Commissioners Lawrence M. Doyle, Administrative Director Sheryl Mitchell, BOC Senior Analyst Nancy Wenzel, Committee Coordinator APPROVAL OF September 14, 2004 minutes Rogers moved to approve the minutes of September 14, 2004 as printed. Supported by Douglas. Motion carried on a voice vote. PUBLIC COMMENT None. Planning & Building Committee Page 2 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Sue Ann Douglas Martin J. Knollenberg Christine Long Tom McMillin Mike Rogers David Coulter Charles E. Palmer Chairperson Eric S. Wilson Vice Chairperson Eric Coleman Minority Vice Chairperson September 28, 2004 CONSENT AGENDA Wilson moved approval of the Consent Agenda Items A - F. A. Inspection of Child Care Facility – Commissioner Rogers B. Inspection of Oakland Pointe – Commissioner Palmer C. Oakland County Building Authority Minutes – August 13, 2004 D. Coordinating Zoning Committee Minutes – September 14, 2004 E. Letter – D/A Central, Inc. September 14, 2004 F. Department of Information Technology, CLEMIS Division Request for Approval of a Memorandum of Agreement Between The Federal Communications Commission, the Michigan State Historical Preservation Officer, and Oakland County Regarding the Construction of a Communications Tower at the Village of Lake Orion, Oakland County, Michigan Supported by McMillin. Motion to approve the Consent Agenda carried on a voice vote. DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT – COMMUNITY AND HOME IMPROVEMENT DIVISION – OAKLAND COUNTY AMERICAN DREAM DOWNPAYMENT INITIATIVE (ADDI) LOAN PROGRAM GUIDELINES The U.S. Congress established the American Dream Downpayment Initiative program to increase homeownership opportunities for low -income first-time homebuyers through the HOME Investment Partnerships Grant under Title II of the National Affordable Housing Act. Administration of the new ADDI grant requires specific program guidelines in accordance with Federal ADDI requirements. Loan applications and a list of participating financial institutions can be obtained from the Oakland County Community and Home Improvement Division offices. Ou treach efforts will be made to those low -income households who may qualify for ADDI assistance. The Community & Home Improvement Division in partnership with participating financial institutions will evaluate homebuyer suitability. Applicants are eligibl e if they meet suitability criteria and are first-time homebuyers purchasing single -family housing units for their own occupancy. This is a loan program of $10,000 to be applied toward closing costs, or downpayment and principal. A total of twenty -one loans can be made during the first year of the program. Commissioner Coleman advised the Committee that the current NaCO president is initiating a program to assist teachers, firemen, policemen and other "heroes" in purchasing a home. Commissioner Coleman will make this information available to the Committee and Community & Economic Development. Rogers moved approval of the attached suggested resolution. Supported by Coulter. Motion carried on unanimous roll call vote. PARKS AND RECREATION – SUPPORT FOR THE ACCEPTANCE OF THE DONATION OF THE ELLIS BARN FOR RELOCATION TO SPRINGFIELD OAKS COUNTY PARK AS DOCUMENTED IN THE ELLIS BARN DONATION AGREEMENT The Oakland County Parks and Recreation Commission is requesting approval of the donation of the Ellis Barn by RBI 33, LLC and its relocation to the 4 -H Fairground at Springfield Oaks County Park. Funding for this project will come from Parks and Recreation funds and funds awarded as a result of grant applications. Coleman moved the Planning & Building Commi ttee Report to the Board with the recommendation the resolution be adopted. Supported by Rogers. Planning & Building Committee Page 3 September 28, 2004 PARKS AND RECREATION – SUPPORT FOR THE ACCEPTANCE OF THE DONATION OF THE ELLIS BARN FOR RELOCATION TO SPRINGFIELD OAKS COUNTY PARK AS DOCUMENTED IN THE ELLIS BARN DONATION AGREEMENT (Continued) Douglas moved to amend the resolution as follows: The Fourth and Fifth Whereas paragraphs to read: WHEREAS the purpose of said Donation Agreement is to se cure the public ownership of the Ellis Barn and to facilitate its rehabilitation as part of an Equestrian Center at Springfield Oaks that will to provide recreational opportunities for all residents of Oakland County; and WHEREAS the receipt of the Ellis Barn and its relocation to Springfield Oaks as part of an Equestrian Center meets the goals and objectives of the Oakland County Recreation Master Plan – February 6, 2002; and Supported by McMillin. Motion to amend carried on a voice vote. Commissioner Rogers requested the Committee be supplied with a copy of the application to the Michigan Department of Transportation's Transportation Enhancement Program for funding plus a report on the eight contractors that met the qualifications required to move the barn. Chairperson Palmer suggested Parks and Recreation and 4H return to the Committee for a historical review of the 4H activities at Springfield Oaks. Main Motion as amended carried on a unanimous roll call vote. FACILITIES MANAGEMENT ENGINEERING – SELECTION OF ARCHITECT/ENGINEER AND CONSTRUCTION MANAGER FOR COMMUNITY MENTAL HEALTH RENOVATION -SHERIFF'S ADMINISTRATION In June 2004, The Planning & Building Committee authorized Facilities Management to advertise a Request for Qualifications to the construction industry in an effort to select both architectural/engineering and construction management services for the Community Mental Health Renovation -Sheriff's Administration Project. A Selection Committee was formed to review and evaluate proposals and r eturn with recommendations to award professional services contracts. The Selection Committee requests authorization for Facilities Management, assisted by Corporation Counsel, to negotiate contracts with Harrison/Landmark and G.W. Auch Company and report back to the Planning & Building Committee. If negotiations with either firm fail Facilities Management requests authorization to negotiate with the second rated firms. Douglas moved to authorize the request to negotiate. Supported by Rogers. Motion carried on a unanimous roll call vote. DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST TO AMEND MR #04017 AND APPROVAL OF AMENDMENT 1 LEASE AGREEMENT WITH HD DEVELOPMENT OF MARYLAND, INC., A MARYLAND CORPORATION c/o HOME DEPOT FOR THE NEW COUNTY -WIDE RADIO SYSTEM MR #04017 approved a Lease Agreement with HD Development of Maryland for construction of a radio tower on property located at 225 Avon Road, Rochester Hills, Michigan. The proposed radio tower cannot be constructed on the leased property as planned due to a conflict with an existing sanitary sewer line. An agreement has been reached to relocate the proposed radio tower 20 feet north of its original location. All other term and conditions of the existing lease agreement will remain in full force and effect. Coleman moved approval of the attached suggested resolution. Supported by Long. Planning & Building Committee Page 4 September 28, 2004 DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST TO AMEND MR #04017 AND APPROVAL OF AMENDMENT 1 LEASE AGREEM ENT WITH HD DEVELOPMENT OF MARYLAND, INC., A MARYLAND CORPORATION c/o HOME DEPOT FOR THE NEW COUNTY -WIDE RADIO SYSTEM (Continued) Mr. Hughson requested a change be made in Amendment 1 Lease Agreement changing the name Credit Suisse Leasing 92A LP, a Delaw are limited partnership to HD DEVELOPMENT OF MARYLAND, A MARYLAND CORPORATION. Coleman moved to amend the Lease Agreement as suggested and to amend the title by removing the words "Request to Amend Miscellaneous Resolution No. 04017 and." Supported by Rogers. Motion carried on a voice vote. Main Motion as amended carried unanimously on a roll call vote. DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF PURCHASE AGREEMENT FOR THE ACQUISITION OF 11.08 -ACRES, PARCEL NO. 07-20-201-022 FOR EXPANSION OF SPRINGFIELD OAKS COUNTY PARK Pursuant to the authorization of the Planning & Building Committee negotiations were entered into with Mrs. Ruth D. Lucas for the purchase of 11.08 -acres of land located adjacent to Springfield Oaks County Park. T he Oakland County Parks and Recreation Commission has budgeted sufficient funds to complete the purchase, estimated total cost of $132,285 subject to the County performing its required due diligence investigation of the property. Long moved approval of the attached suggested resolution. Supported by Coulter. Motion carried on a unanimous roll call vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee the meeting adjourned at 10:04 a.m. ___________________________________ Nancy Wenzel, Committee Coordinator _____________________________________ Lawrence M. Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.