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HomeMy WebLinkAboutMinutes - 2004.10.12 - 35946 October 12, 2004 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Chairperson, Eric S. Wilson, Eric Coleman, Sue Ann Douglas, Martin J. Knollenberg, Christine Long, Tom McMillin, and Mike Ro gers PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: David Coulter OTHERS PRESENT: Facilities Management Dave Ross, Director Mike Hughson, Property Manager Facilities Engineering Paul Hunter, Manager Corporation Counsel Jody Schaeffer, Assistant Counsel IT/CLEMIS Patricia Coates, Administration Johnson Controls James Orr Board of Commissioners Lawrence M. Doyle, Administrative Director Sheryl Mitchell, BOC Senior Analyst Nancy Wenzel, Committee Coordinator APPROVAL OF SEPTEMBER 28, 2004 MINUTES Knollenberg moved approval of the September 28, 2004 minutes. Supported by Coleman. Motion carried on a voice vote. PUBLIC COMMENT None. Chairperson Palmer announced the information Commissioner Rogers requested regarding the E llis Barn relocation from Parks and Recreation is available: Application for grant monies from the Oakland County Road Commission and list of barn contractor firms utilized to solicit prequalification materials from timber fame specialists. Planning & Building Committee Page 2 October 12, 2004 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Sue Ann Douglas Martin J. Knollenberg Christine Long Tom McMillin Mike Rogers David Coulter Charles E. Palmer Chairperson Eric S. Wilson Vice Chairperson Eric Coleman Minority Vice Chairperson CONSENT AGENDA Long moved approval of the Consent Agenda. A. Facilities Management 2004 Capital Improvement Program Monthly Progress Report – September 2004. Supported by Rogers. Motion carried on a voice v ote. FACILITIES ENGINEERING – AUTHORIZATION TO RECEIVE BIDS FOR THE 2005 SERVICE CENTER SIDEWALK PROGRAM In 2000 a Pathway Master Plan was developed for an interconnected pathway system on the Service Center. The proposed project for 2005 will provide a concrete sidewalk from the south side of the Law Enforcement Complex to the southern border of the Service Center, approximately 2,460 feet to allow access to the Service Center from the south. In addition, should bidding be favorable, a short section o f connective sidewalk running west and north from the Commissioner's Auditorium along Court Tower Boulevard toward the large parking lot north of the courthouse. This would provide a safe access link from the west edge of the north lot to the south side of the Courthouse. Coleman moved approval of authorization to receive bids. Supported by Rogers. Motion carried on unanimous roll call vote with Coulter absent. FACILITIES ENGINEERING – AUTHORIZATION TO RECEIVE BIDS FOR 2005 ROOF REPLACEMENT PROGRAM The 2005 Capital Improvement Program lists the Roof Replacement Program as Item #1 of the Building Section. This program will re -roof the Executive Office Building, a 29,650 s.f. area, last re -roofed in 1978 and the Courthouse East Wing, a 23,075 s.f. are a, which still has the two original 1968 roofing systems. Coleman moved approval of authorization to receive bids. Supported by Long. Motion carried on unanimous roll call vote with Coulter absent. DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF LEASE AGREEMENT WITH OAKLAND COMMUNITY COLLEGE FOR THE NEW COUNTYWIDE RADIO SYSTEM Oakland County recognizes the need to upgrade the current 800 MHz radio system to encompass all public safety agencies and to create interoperatibility between pu blic safety agencies. To properly implement and operate the new Countywide radio system, the County will need to build towers, lease land, and/or lease space on towers at sites throughout the County. Under the terms of this Lease Agreement, the County wi ll construct, operate and maintain a radio tower and related equipment on land owned by Oakland Community College at 2900 Featherstone Road, Auburn Hills, Michigan. The County as owner of the tower may also lease space on the tower to the College or third parties under separate agreements with the College's consent. The initial term of the lease shall be 15 years with up to three additional five -year terms. Wilson moved approval of the attached suggested resolution. Supported by Coleman Motion carried on unanimous roll call vote with Coulter absent. Planning & Building Committee Page 3 October 12, 2004 DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST TO AMEND MISCELLANEOUS RESOLUTION NO. 04017 AND APPROVAL OF AMENDMENT 1 LEASE AGREEMENT WITH HD DEVELOPMENT OF MARYLAND, INC., A MARYLAND CORPORATION C/O HOME DEPOT FOR THE NEW COUNTY -WIDE RADIO SYSTEM This resolution was approved at the September 28, 2004 Planning & Building Committee meeting. Several typographical errors were discovered. The decision to reconsider this resolution was made to allow the Committee to consider a replacement resolution. Wilson moved to reconsider the above -mentioned resolution. Supported by Coleman. Motion to reconsider carried on a unanimous roll call vote with Coulte r absent. DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST TO APPROVE AMENDMENT 1 TO THE LEASE AGREEMENT WITH HOME DEPOT, U.S.A., INC., A DELAWARE CORPORATION FOR THE NEW COUNTY -WIDE RADIO SYSTEM MR #04017 approved a Lease Agreement with HD Development of M aryland, a Maryland Corporation for construction of a radio tower on property located at 225 Avon Road, Rochester Hills, Michigan. Home Depot, U.S.A., Inc. a Delaware Corporation, was formerly known as HD Development of Maryland, a Maryland Corporation. It has been discovered a radio tower cannot be constructed on the leased property as planned due to a conflict with an existing sanitary sewer line. It has been agreed to relocate the proposed radio tower on the subject property 20-feet north of its original location. All other terms and conditions of the existing lease agreement will remain in full force and effect. Wilson moved approval of the attached suggested resolution. Supported by Douglas. Motion carried on unanimous roll call vote with Cou lter absent. OTHER BUSINESS/ADJOURNMENT Chairperson Palmer announced an end of the year luncheon, to thank Committee members and departments for their time and effort, will be held after the November 30 th Planning & Building Committee meeting at "The Fridge". An invitation will be extended in the near future. There being no further business to come before the Committee the meeting adjourned at 9:33 a.m. ___________________________________ Nancy Wenzel, Committee Coordinator _____________________________________ Lawrence M. Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.