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HomeMy WebLinkAboutMinutes - 2004.10.14 - 35949CHUCK MOSS Chairperson BILL BULLARD Vice Chairperson GEORGE SUAREZ Minority Vice Chairperson October 14, 2004 Chairperson Moss called the meeting of the Finance Committee to order at 9:00 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Chuck Moss, Bill Bullard, George Suarez, Charles Palme r, Peter Webster, Christine Long, Vincent Gregory, Helaine Zack COMMITTEE MEMBERS ABSENT WITH NOTICE: Hugh Crawford, Greg Jamian, Martin Knollenberg OTHERS PRESENT : CHILDREN'S VILLAGE Jody Overall, Manager CLERK/REGISTER OF DEEDS G. William Caddell, Clerk/Register of Deeds COMMUNITY CORRECTIONS Barb Hankey, Manager CORPORATION COUNSEL Judy Cunningham, Corporation Counsel Keith Lerminiaux, Deputy Corporation Counsel Jody Schaffer, Senior Assistant Counsel EMERGENCY RESPONSE Michael Sturm, Administrator Brandon Lewis, Solution Area Planner EQUALIZATION Dave Hieber, Manager EXECUTIVE OFFICE Gerald Poisson, Assistant Deputy Executive FACILITIES Mike Hughson, Property Management Specialist FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Linda Pearson, Analyst Michael Pohlod, Analyst Gaia Piir, Budget Systems Coordinator HUMAN RESOURCES Ed Poisson, Director INFORMATION TECHNOLOGY Phil Bertolini, Director MANAGEMENT & BUDGET Laurie VanPelt, Director Art Holdsworth, Deputy Director PARKS & RECREATION Mike Donnellon, Architect SHERIFF Michael McCabe, Undersheriff Kim Rossman, Lieutenant Dale Cunningham, Business Manager COATES CONSULT ING Pat Coates BOARD OF COMMISSIONERS Larry Doyle, Administrative Director OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Hugh D. Crawford Peter Webster Greg Jamian Martin J. Knollenberg Christine Long Vincent Gregory Helaine Zack FINANCE COMMITTEE Page 2 October 14, 2004 Harvey Wedell, Sr. Analyst Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Webster moved approval of the previous minutes of September 3 0, 2004, as printed. Supported by Palmer. Motion carried on a voice vote. PUBLIC COMMENT Ms. Cunningham advised the Committee that Royal Oak Township has filed a lawsuit on a declaratory action before Judge McDonald contesting the time between Januar y, 2004, when the new Sheriff's Law enforcement Services rates went into effect, and May, 2004, when the contract was signed. Mr. Caddell reported that all absentee ballots have been mailed out. The Clerk's Web site will allow you to find your precinct and obtain directional information and will provide you with a ballot for your area. The site has received almost 700 hits in the last week. He thanked Information Technology staff for their assistance. 5. CONTINGENCY REPORT Fiscal Year 2004 ended with a Contingency Fund Balance of $16,270. Fiscal Year 2005 begins with a Contingency Fund balance of $268,997. No items on today's agenda will impact this amount. Information on the Charter Township of Royal Oak Receivables as of September 30, 2004, was distributed. Suarez moved to receive and file the FY 2004 / FY 2005 Contingency Report as of September 30, 2004 and the FY 2005 / FY 2006 Contingency Report starting October 1, 2004 (beginning of new 2005 Fiscal Year). Supported by Gregory. Motion carried on a voice vote. REGULAR AGENDA 6. MR #04284 - ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE VILLAGE OF BINGHAM FARMS - FISCAL YEAR 2002 AND 2003 ALLOCATIONS The Village of Bingham Farms is requesting reimbursement of its $12,096.25 Fiscal Year 2002 and 2003 allocations for expenses related to the Old Stage Road and Coach Light Lane Drainage Improvement Project. Long moved to recommend approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Bullard, Crawford, Jamian and Knollenberg absent. 7. MR #04290 - DEPARTMENT OF INFORMATION TECHNOLOGY - PAY LOCAL TAXES.COM AGREEMENT WITH IDENTIFIED CITIES, TOWNSHIPS AND VILLAGES FINANCE COMMITTEE Page 3 October 14, 2004 Information Technology is requesting authorization to execute PAY LOCAL TAXES.COM agreements with the cities of Auburn Hills, Berkley, Birmingham, Bloomfield Hills, Clawson, Farmington Hills, Huntington Woods, Lathrup Village, Novi, Pontiac, South Lyon and Wixom and the Charter Townships of B loomfield, Commerce, Lyon, Oxford, Royal Oak, Springfield, Waterford, White Lake and the Township of Addison. The agreements will provide each municipality with the ability to receive and collect current property tax payments on taxable property located wi thin their geographic boundaries over the Internet by credit card. A "Convenience Fee", a percentage of the total credit card transaction amount, will be imposed upon the Taxpayer remitting payment and will be paid to the County by each Municipality. Licen sing costs of $16,086.00 for the communities is available in the FY 2005 IT Fund. Palmer moved to recommend approval of the attached suggested report. Supported by Webster. Motion carried unanimously on a roll call vote with Crawford, Jamian and Knol lenberg absent. 8. MR #04291 - DEPARTMENT OF INFORMATION TECHNOLOGY - CLEMIS - LIVESCAN INTERLOCAL AGREEMENT WITH THE CITY OF YPSILANTI Information Technology is requesting authorization to execute an interlocal agreement with the City of Ypsilanti to provide maintenance services and preventive maintenance services for the Live Scan equipment. Fees to maintain this equipment are $5,550 for S Series and $4,250 for H Series Live Scan Units. Revenue and expenses have been included in the FY 2005 Adopted B udget. Suarez moved approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Crawford, Jamian and Knollenberg absent. 9. DEPARTMENT OF INFORMATION TECHNOLOGY/CLEMIS - INTEGRATED BIOMETRIC IDENTIFICATION SYSTEM GRANT ACCEPTANCE The Department of Information Technology is requesting authorization to accept a $989,477 grant from the U.S. Department of Justice, for the period of August 1, 2004, through July 31, 2005. Funds will be utilized to implement a new pilot program for a wireless on the street identification system. The program will test the feasibility and operational requirements to remotely capture fingerprint, photographic and demographic information for suspect identification th rough use of the Integrated Biometric Identification System from Indentix Corporation and Cogent Systems, Inc. Lt. Rossman explained that four units will be purchased for the program. This is part of a larger architectural effort in working with the state police to develop a data -sharing model through the Live Scan program. Benchmarks have been established to determine the success of the program, including how quickly a response is returned to an officer through the system. Funding for this program ha s been included in the 2005 Federal Appropriations Bill. Long moved to report to amend the resolution to as follows: NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts grant funding from the U.S. Department of Justice i n the amount of $989,477.authorizes the receipt of federal funding cited therein. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissions is authorized to execute the contract agreement and that the Chairperson may approve amendments and extensions up to a fifteen (15%) percent variance from the award, consistent with the original agreement as approved. FINANCE COMMITTEE Page 4 October 14, 2004 Supported by Zack. Motion to report to amend carried unanimously on a roll call vote with Crawford, Jamian and Knollenberg absent. Suarez moved to recommend approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Crawford, Jamian and Knollenberg absent. 10. DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION - ACCEPTANCE FOR FY 2004/2005 COMMUNITY CORRECTIONS GRANT Community Corrections is requesting authorization to accept a $3,609,403 grant from the Michigan Department of Corrections for the 2005 Fiscal Year. This award is $7,566 less than the previous year's award. Program funding is as follows: $25,000 for Community Services, $45,000 for Education, $18,000 for Employment and Training, $34,000 for Intensive Supervision, $562,816 for Pretrial Services, $65,000 for Substance Abuse, $760,000 for the Drunk Driv er Jail Reduction Program, $427,000 for Case Management, $103,037 for Advisory Board Administration and $1,569,500 for Program Residential Centers. No County match is required. Palmer moved to recommend approval of the attached suggested Fiscal Note. Supported by Suarez. Motion carried unanimously on a roll call vote with Crawford, Jamian and Knollenberg absent. 11. MR #04293 - DEPARTMENT OF FACILITIES MANAGEMENT - APPROVAL AND ACCEPTANCE OF PURCHASE AGREEMENT FOR THE ACQUISITION OF 11.08 ACRES, PARC EL NO. 07-20-201-022 FOR EXPANSION OF SPRINGFIELD OAKS COUNTY PARK Facilities Management is requesting approval of a Purchase Agreement with Mrs. Ruth D. Lucas of Clarkston, Michigan for a cash sale purchase of $125,000 for parcel No. 07 -20-201-022, consisting of 11.08 acres for expansion of the Springfield Oaks County Park. This Agreement is subject to the County performing its required due diligence investigation of the subject property and the receipt of a negative Phase I Environmental Assessment rep ort. The Parks and Recreation Commission previously approved this purchase. Sufficient funding is available in the Parks and Recreation Fund Budget. Palmer moved to recommend approval of the attached suggested Fiscal Note. Supported by Gregory. Motion carried unanimously on a roll call vote with Crawford, Jamian and Knollenberg absent. 12. DEPARTMENT OF FACILITIES MANAGEMENT - REQUEST TO APPROVE AMENDMENT 1 TO THE LEASE AGREEMENT WITH HOME DEPOT, U.S.A., INC., A DELAWARE CORPORATION, FOR THE NEW COUNTY-WIDE RADIO SYSTEM Facilities Management is requesting authorization to amend its lease agreement with Home Depot, U.S.A., Inc., a Delaware Corporation, to construct a radio tower on property located at 225 Avon Road, Rochester Hills, Michigan, as authorized by Miscellaneous Resolution 04017. The construction site will be moved 20 feet to the north of its original location due to the discovery of a sanitary sewer line not previously identified. All other terms of the existing lease remain unchanged. Suarez moved to recommend approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Crawford, Jamian and Knollenberg absent. FINANCE COMMITTEE Page 5 October 14, 2004 13. COUNTY EXECUTIVE - EMERGENCY RESPONSE AND PREPAREDNESS - ACCEPTANCE FOR 2004 ODP STATE HOMELAND SECURITY GRANT PROGRAM Emergency Response and Preparedness (ERP) is requesting authorization to accept a reimbursement for qualified planning, training, equipment and exercise expenses up to, but not exceeding, $3,364,949 f or the State Homeland Security Program and $1,025,717 for the Law Enforcement Terrorism Prevention Program. The grant period is August 1, 2004, through September 30, 2005. ERP is also requesting the creation of a special revenue full-time eligible Business Analyst position to serve as the Solution Area Planner required under the grant agreement. This position will be responsible for collecting and reviewing emergency plans for data and necessary information and for compiling the plans into a comprehensive document. Zack moved to recommend approval of the attached suggested Fiscal Note. Supported by Suarez. Motion carried unanimously on a roll call vote with Crawford, Jamian and Knollenberg absent. 14. DEPARTMENT OF HUMAN SERVICES/CHILDREN'S VILLAGE DIV ISION - FY 2004 - 2005 CHILDREN'S VILLAGE SCREENING PROJECT GRANT - ACCEPTANCE Children's Village is requesting authorization to accept a Fiscal Year 2005 $73,000 grant from the Michigan Department of Community Health for use in monitoring sexually trans mitted diseases in adolescents in special settings. No County match is required. One special -revenue part time, non -eligible General Staff Nurse position will be continued. Project sites will include Children's Village, juvenile detention, the county jail, the Frank Greenan Facility, Crossroads for Youth, Common Ground Sanctuary and two Pontiac School District Teen Health Centers. Suarez moved to recommend approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Crawford, Jamian and Knollenberg absent. 15. MR #04292 - HUMAN RESOURCES - AUTHORIZE THE COUNTY TO EXTEND MEDICAL BENEFITS FOR DEPENDENTS OF EMPLOYEES CALLED TO ACTIVE MILITARY DUTY The Human Resources Department is requesting a uthorization to continue to extend medical benefits for dependents of an employee called to active duty for the lesser of either the entire duration the employee is considered to be serving active military duty under the qualifying parameters outlined in M isc. Resolution #01269 or through December 31, 2005. Zack moved to recommend approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Crawford, Jamian and Knollenberg absent. 16. DEPARTMENT OF MANAGEMENT AND BUDGET/EQUALIZATION DIVISION - APPROVAL OF CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH THE CITIES OF CLAWSON, FARMINGTON, FERNDALE, HUNTINGTON WOODS, LATHRUP VILLAGE, NOVI, ORCHARD LAKE, ROCHESTER AND THE CHARTER TOWNSHIP OF SPRINGFIELD Equalization is requesting authorization to contract with the aforementioned local governmental units to provide equalization services, as outlined in the resolution, through the 2005 and 2006 tax years. Contract fees will be $13.23 for each real property description and $12.04 for each personal property description rendered. Revenues and expenditures for FY 2005 have been included in the budget. FINANCE COMMITTEE Page 6 October 14, 2004 Zack moved to recommend approval of the attached suggested Resolution. Su pported by Bullard. Motion carried unanimously on a roll call vote with Crawford, Jamian and Knollenberg absent. 17. DEPARTMENT OF MANAGEMENT AND BUDGET - 2004 APPORTIONMENT OF LOCAL TAX RATES The resolution authorizes the Equalization Director to sign the several tax certificates on which tax rate tabulations were based, thereby authorizing and directing the various assessing officers to spread the rates against the taxable valuation set forth for 2004. A copy of the 2004 Apportionment of Local Tax R ates document was distributed. Ms. Van Pelt recognized Mr. Hieber and his staff for having scored 100% on the State's annual audit. Suarez moved to recommend approval of the attached suggested Resolution. Supported by Long. Motion carried unanimously o n a roll call vote with Crawford, Jamian and Knollenberg absent. COMMUNICATIONS a. Department of Management and Budget - Senate Fiscal Agency Report FY 1999/2000 b. Letter to Sheriff's Office from U.S. Department of Justice/Office of Community Oriented Pol icing Services (COPS) - COPS MORE '98 Grant #1999CLWX0239 Gregory moved to receive and file the communications. Supported by Palmer. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 10:11 a.m. ________________________ _______________________________ Helen Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.