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HomeMy WebLinkAboutMinutes - 2004.11.09 - 35952HUGH D. CRAWFORD Chairperson JEFF POTTER Vice Chairperson VINCENT GREGORY Minority Vice Chairperson November 9, 2004 Chairperson Crawford called the meeting of the Public Services Committee to order at 1:33 p.m., in Committee Room A, Commissioners’ Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Hugh D. Crawford, Jeff Potter, Vincent Gregory, Sue Ann Douglas, Thomas F. Middleton, Eileen T. Kowall, Tom McMillin, John Scott and Helaine Zack COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: EMERGENCY RESPONSE & PREPAREDNESS Michael Sturm, Administrator HUMAN RESOURCES Nancy Scarlet, Manager Karen Jones, Labor Relations Specialist Dana Cosby, Analyst Brenthy Johnston, Analyst FISCAL SERVICES Michael Pohlod, Financial Analyst FRIEND OF THE COURT Suzanne Hollyer, Friend of the Court FRIEND OF THE COURT CITIZENS ADVISORY COMMITTEE Fred Lebowitz, Chairperson Janiece Gage, Vice Chairperson Dr. Patricia Armstrong, Member CIRCUIT COURT/FAMILY DIVISION Lisa Langton, Administrator Bernard Gaulier, Chief, Clinic EXECUTIVE OFFICES Mike Zehnder, Director, Public Services SHERIFF’S OFFICE Dale Cunningham, Business Manager Damon Shields, Major Mark Newman, Captain Joseph Lambourn, Sergeant Mark Metalski, Chief, Jail Program Services 52ND DISTRICT COURT, DIVISION I Michelle Bilger, Administrator Patricia Crane, Probation Director OTHERS PRESENT, cont’d 52ND DISTRICT COURT, DIVISION II Sharon Rupe, Administrator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858-0100 FAX (248) 858 -1572 PUBLIC SERVICES COMMITTEE Sue Ann Douglas Thomas F. Middleton Eileen T. Kowall Tom McMillin John A. Scott Helaine Zack PUBLIC SERVICES COMMITTEE Page 2 November 9, 2004 Carol Pummill, Senior Probation Officer PROSECUTOR’S OFFICE Jim Halushka, Deputy Prosecutor PLANNING RESOURCES Cynthia Dudek, Insurance ALLIANCE OF COALITIONS OF HEALTHY COMMUNITIES Ray Blaszczak, Treasurer OAKLAND COUNTY REPUBLICAN ASSEMBLY Deborah DeBacker, Chair LIFESPAN OF METRO DETROIT Kim DiSalle, Right to Life Youth Coordinator DETROIT NEWS Mike Martindale, Reporter GENERAL PUBLIC Marilyn Schepansky, Precinct Delegate Phyllis Sullivan, BSN, Prolife Member of Oakland County BOARD OF COMMISSIONERS Chuck Moss, Commissioner, District #20 Chuck Palmer, Commissioner, District #19 Lawrence Doyle, Administrative Director Sheryl Mitchell, Senior Analyst Harvey Wedell, Senior Analyst Pamela Worthington, Committee Coordinator AGENDA Douglas moved to amend the agenda by removing Agenda Item #21, MR #04315 – Board of Commissioners – Health Department Nurses on Call Program – Abortion Providers Referral Assistance, as it did not pass out of the liaison committee, which is the General Government Committee. Supported by Kowall. Motion carried on a voice vote. PUBLIC COMMENT Ms. DeBacker expressed her support of MR #04315 – Board of Commissioners – Health Department Nurses on Call Program – Abortion Providers Referral Assistance, which was removed from the agenda. Ms. Dudek expressed her support of MR #04315 also, as a business owner in the insurance industry. APPROVAL OF THE PREVIOUS MINUTES Zack moved approval of the minutes of October 12, 2004, as printed. Supported by McMillin. Motion carried on a voice vote. AGENDA ITEMS 1. 52-1 DISTRICT COURT – FY 2005 BYRNE GRANT PROGRAM – FROM THE MICHIGAN OFFICE OF DRUG CONTROL POLICY – CONTRACT ACCEPTANCE The Michigan Department of Community Health, Office of Drug Control Policy awarded PUBLIC SERVICES COMMITTEE Page 3 November 9, 2004 $148,782 in grant funding, which includes $74,391 from a Byrne grant and $74,391 as a local match. The grant period is from October 1, 2004 through September 30, 2005. The resolution authorizes the acceptance of this grant, and the creation of one special revenue part-time non-eligible Office Assistant I position. The resolution also authorizes the continuation of funding for one full-time eligible Probation Officer I position. Continuation of the positions associated with this grant is contingent upon continuation of State and Federal funding. Middleton moved approval of the attached suggested resolution. Supported by Gregory. Motion carried unanimously on a roll call vote. 2. 52ND DISTRICT COURT, DIVISION II – ESTABLISHMENT OF SOBRIETY COURT FEE The resolution authorizes the establishment of a Sobriety Court Fee in the Distric t Court, Division II. The cost would be $60.00, which would be imposed on all offenders convicted of drinking and driving related charges. This fee would be established to cover a portion of the County match requirement of $23,482 for the 2005 Michigan D rug Court Program Initial Grant, Item #3 of this agenda. Middleton moved approval of the attached suggested resolution. Supported by Gregory. Motion carried unanimously on a roll call vote. 3. 52ND DISTRICT COURT, DIVISION II – 2005 MICHIGAN DRUG COURT PROGRAM INITIAL GRANT CONTRACT ACCEPTANCE The State Court Administrative Office (SCAO), Michigan Drug Court awarded the 52 nd District Court, Division II (Clarkston) $75,482, which includes a County match of $23,482. The funding period is October 1, 2004 through September 30, 2005. The resolution authorizes the acceptance of the grant award and the execution of the contract. The resolution also authorizes the creation of one special revenue full -time eligible Probation Officer II position at the 52-2 District Court Probation Unit. Continuation of this position is contingent upon continued State funding. Middleton moved approval of the attached suggested resolution. Supported by Zack. Motion carried unanimously on a roll call vote. 4. DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION – FY 2004 – 2005 BYRNE MEMORIAL GRANT – MICHIGAN OFFICE OF DRUG CONTROL POLICY FOR PONTIAC INSTEP GRANT ACCEPTANCE The Michigan Office of Drug control Policy awarded Oakland County $172,495 in grant funding, of which $103,497 is Federal funded, and $68,998 is the County match requirement. The grant supports the InStep project at the Pontiac Central High School. PUBLIC SERVICES COMMITTEE Page 4 November 9, 2004 The purpose of this project is to reduce and prevent the risk of destructive behaviors such as alcohol, tobacco, and other drug use. It also works to avert violence, school drop-out, teen pregnancy, behaviors leading to HIV/AIDS, along with the promotion of wellness, personal and social responsibility, positive self-esteem and positive relationships. The grant funds two Community Corrections Specialist II position, travel, material and supplies, and subcontractors to administer the program. The resolution authorizes the acceptance of this grant, and future level of service, including personnel , is contingent upon continued funding from the State of Michigan. Kowall moved approval of the attached suggested resolution. Supported by Zack. Motion carried unanimously on a roll call vote. 5. PROSECUTING ATTORNEY – FY 2005 COOPERATIVE REIMBURSEMENT PROGRAM (CRP) GRANT ACCEPTANCE The Family Independence Agency of the State of Michigan awarded the Office of the Prosecuting Attorney $2,235,487 for the Cooperative Reimbursement Program, of which $1,475,422 is Federal funded, $80,932 is State funded, and $679,133 is the required County match. This is the 32nd year of grant funding for this program, and it would continue to fund 24 positions in the Prosecutor’s Office. The funding period is October 1, 2004 through September 30, 2005. Future level of service, including personnel, is contingent upon continued funding from the State for this program. Middleton moved approval of the attached suggested resolution. Supported by Zack. Motion carried unanimously on a roll call vote. 6. PROSECUTING ATTORNEY, SHERIFF – FISCAL YEAR 2005 BYRNE MEMORIAL GRANT – PHYSICAL CHILD ABUSE GRANT ACCEPTANCE The Michigan Department of Community Health awarded the Prosecutor’s Office and the Sheriff’s Office $227,775 in grant funding, which includes $91,110 in State fu nding and $137,665 as a required County match. The grant period is October 1, 2004, through September 30, 2005. The grant would fund one SR Assistant Prosecutor IV position in the Prosecutor’s Office and one SR Sergeant position in the Sheriff’s Office to work with the Prosecutor’s Child Abuse Task Force. The resolution authorizes the acceptance of this grant, and continuation of this program, including personnel, is contingent upon continued grant funding. Douglas moved approval of the attached suggest ed resolution. Supported by Kowall. Motion carried unanimously on a roll call vote. 7. CIRCUIT COURT/FAMILY DIVISION/COURT SERVICES – CREATION OF NEW CLINICAL PSYCHOLOGIST INTERN CLASSIFICATION AND THREE (3) POSITIONS The resolution authorizes the creation of a new classification titled, “Clinical PUBLIC SERVICES COMMITTEE Page 5 November 9, 2004 Psychologist Intern”, which will be compensated at a flat rate of $9.25 per hour. The resolution also authorizes the creation of three part-time, non-eligible Clinical Psychologist Intern positions in the Circuit Court/Family Division/Court Services Unit/Clinical Services. These positions are necessary to assist with the surplus of psychological evaluations, and there is a continual need for persons skilled to perform these evaluations. Gregory moved approval of the attached suggested resolution. Supported by Scott. Motion carried unanimously on a roll call vote. AGENDA Per a request by the presenters, Chairperson Crawford moved Item #18 up on the agenda to be taken up after Item #7. 18. BOARD OF COMMISSIONERS – FUNDING FOR THE ALLIANCE OF COALITIONS OF HEALTHY COMMUNITIES – PREVENTION OF SUBSTANCE ABUSE The Alliance of Coalitions of Healthy Communities (ACHC) is composed of 17 coalitions representing 40 Oakland County communities serving 221,000 of youth under the age of 18. The mission of the ACHC is the prevention of substance abuse, violence and other high-risk behaviors through partnerships. In order to do this it is necessary to have adequate funding to employ professional staff. The Oakland C ounty Sheriff and the Oakland County Prosecutor have agreed to a one-time utilization of $25,000.00 each from their forfeiture funds to support substance abuse prevention. The resolution authorizes a one-time appropriation of $50,000.00 for the ACHC from the Sheriff’s Office and the Prosecutor’s Office forfeiture accounts. Scott moved to report to the full Board that the resolution be adopted. Supported by Douglas. Motion carried unanimously on a roll call vote. 8. CIRCUIT COURT/FRIEND OF THE COURT – FISCAL YEAR 2005 COOPERATIVE REIMBURSEMENT PROGRAM (CRP) CONTRACT ACCEPTANCE The Michigan Family Independence Agency, Office of Child Support awarded the Oakland County Friend of the Court $7,644,192 in grant funding, which includes $7,221,448 from the Title IV-D program and $422,744 in State funds. The period of the grant is October 1, 2004 through September 30, 2005. The resolution authorizes the acceptance of the grant, and future levels of service, including personnel, are contingent upon future funding from the State for this program. Douglas moved approval of the attached suggested resolution. Supported by PUBLIC SERVICES COMMITTEE Page 6 November 9, 2004 Kowall. Motion carried unanimously on a roll call vote. 9. CIRCUIT COURT/FRIEND OF THE COURT – 2004/2005 MEDICAL SUPPORT ENFORCEMENT REIMBURSEMENT CONTRACT - ACCEPTANCE The Michigan Family Independence Agency awarded the Oakland County Friend of the Court $397,588 in grant funding covering the period of October 1, 2004 through September 30, 2005. This is the 10th year of funding for this grant, and the funding has been capped for three years at the same amount, making it necessary to cut the number of funded positions from 7 to 6 requiring $31,401 in general fund supplemental funding. The resolution authorizes the acceptance of the gra nt, as well as $31,401 provided by the general fund to support the positions for this program. The Adopted Budget for Fiscal Year 2005 would be amended to reflect the contract agreement. Zack moved approval of the attached suggested resolution. Supported by Douglas. Motion carried unanimously on a roll call vote. 10. DEPARTMENTS OF CIRCUIT COURT & SHERIFF – TRANSFER OF CHIEF CIRCUIT COURT INVESTIGATOR AND SIX (6) CIRCUIT COURT INVESTIGATOR POSITIONS FROM THE FRIEND OF THE COURT TO THE SHERIFF DEPARTMENT/TECHNICAL SERVICES DIVISION The Michigan Commission on Law Enforcement Standards (MCOLES), which is the organization that maintains certification for police officers, has determined that Friend of the Court Investigators have to be deputized and follow within the direct supervision of the Sheriff to maintain that deputization. Therefore, the resolution authorizes the creation of a new unit in the Sheriff Department/Technical Services Division, titled Sheriff/Friend of the Court, and the investigator positions and related expenses would be transferred effective with the beginning of the pay period on 12/25/04. The resolution also authorizes an amendment to the Cooperative Reimbursement Grant to allow transfer of this function, positions, related costs and current funding to the Sheriff’s Office. Gregory moved approval of the attached suggested resolution. Supported by Scott. Motion carried unanimously on a roll call vote. 11. PROSECUTING ATTORNEY, SHERIFF – FISCAL YEAR 2005 BYRNE MEMORIAL GRANT – OAKLAND COUNTY NARCOTICS ENFORCEMENT TEAM (NET) GRANT ACCEPTANCE The Michigan Department of Community Health awarded the Prosecutor’s Office and the Sheriff’s Office $744,000, which includes $372,000 in State funding and $372,000 as a required County match. The period of the grant is October 1, 2004 through September 30, 2005. The grant would fund three (3) SR Assistant Prosecutor positions in the Prosecutor’s Office and two SR Sergeant positions, one SR Deputy II position and one SR Office Assistant II position in the Sheriff’s Office. Continuation of this program, including positions, is contingent upon continued grant funding. PUBLIC SERVICES COMMITTEE Page 7 November 9, 2004 Douglas moved approval of the attached suggested resolution. Supported by Zack. Motion carried unanimously on a roll call vote. 12. SHERIFF’S OFFICE & HUMAN SERVICES/HEALTH DIVISION – FY 2005 JAIL ALLIANCE WITH SUPPORT FOR INMATES WITH CO-OCCURRING DISORDERS GRANT ACCEPTANCE The Michigan Department of Community Health awarded Oakland County $291,910 in grant funding, which includes a County match requirement of $72,978. The funds would be used to create a Jail Alliance with Support program for the period of October 1, 2004 through September 30, 2005. The grant would also provide funding for one Inmate Caseworker and one part-time non-eligible Inmate Substance Abuse Technician position located in the Sheriff’s Office/Corrective Services Division/Inmate Program Services Unit and one Substance Abuse Program Analyst position located in the Human Services Department/Health Division/Substance Abuse Unit. The resolution authorizes the acceptance of the grant funding, as well as the creation of the above -mentioned positions. Continuation of the positions associated with this grant is contingent upon continued grant funding. Zack moved approval of the attached suggested resolution. Supported by Kowall. Motion carried unanimously on a roll call vote. 13. SHERIFF’S OFFICE – USE OF FORFEITED FUNDS FOR DARE, INTERNET & DRUG AWARENESS The resolution authorizes the use of $35,000 from the Sheriff’s Office Law Enforcement Enhancement Account to purchase coloring books, crayons, pencils, brochures and other supplies for the Internet & Drug Awareness Program, an educational program for children. Middleton moved approval of the attached suggested resolution. Supported by Potter. Motion carried unanimously on a roll call vote. 14. SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF OXFORD 2004 -2008 The resolution authorizes an amendment to the original Schedule A and A-1 (Sheriff Deputies Contracted) of the agreement with the Oakland County Sheriff’s Department and the Charter Township of Oxford to add one Deputy II (no -fill). The resolution authorizes that one Deputy II position be created in the Contracted Patrol Unit, Patrol Services Division of the Sheriff’s Office, and one marked vehicle (with mobile, prep & MDC) would be added to the County fleet. Potter moved approval of the attached suggested resolution. Supported by Middleton. PUBLIC SERVICES COMMITTEE Page 8 November 9, 2004 Motion carried unanimously on a roll call vote. 15. SHERIFF’S OFFICE – CONTRACT FOR PROCESS OF CIVIL PAPERS 2005/2008 The Sheriff is required by State Law to serve certain circuit court civil process including Writs of Restitution Execution and Attachments, Tax Title Notices, Foreclosure Sales, Levy of Real Estate and others. Only a deputized individual who works closely with the Sheriff’s Office can perform these services. The resolution authorizes the Sheriff and the Chairperson of the Board to execute the attached contract with a selected individual or company to perform the process of civil papers for the Sheriff. Gregory moved approval of the attached suggested resolution. Supported by Douglas. Motion carried unanimously on a roll call vote. 16. SHERIFF’S OFFICE – EMERGENCY COMMUNICATIONS CENTER RENOVATION AND EQUIPMENT PURCHASE Due to the installation of a new radio system, it is necessary to replace a portion of the equipment within the Emergency Communications Center, as well as a renovation and an upgrade to the existing furniture and equipment. These changes would allow the dispatch center to operate more efficiently and allow the addition of future communities and additional staff, if the need arises. The resolution authorizes the p urchase of equipment at the cost of $725,000. The resolution also authorizes the Department of Facilities Management to handle the design, construction, renovation and purchase of equipment as specified through the County process, using vendors obtained t hrough the County Purchasing bid process. Middleton moved approval of the attached suggested resolution. Supported by Kowall. Motion carried unanimously on a roll call vote. 17. SHERIFF’S OFFICE – FY 2005 SECONDARY ROAD PATROL AND TRAFFIC ACCIDENT PREVENTION PROGRAM GRANT ACCEPTANCE The Michigan Department of State Police – Office of Highway Safety Planning awarded Oakland County $1,173,432 in grant funding for the period of October 1, 2004 through September 30, 2005. The grant provides funding for e ight Deputy II positions and two Sergeant positions located in the Patrol Services Division. No County match is required, and the continuation of this program is contingent upon future levels of reimbursement program funding. The resolution authorizes the acceptance of this grant, and authorizes the Board Chairperson to execute said agreement. Gregory moved approval of the attached suggested resolution. Supported by Zack. Motion carried unanimously on a roll call vote. 19. BOARD OF COMMISSIONERS – SUSPENSION OF DUES TO THE MICHIGAN ASSOCIATION OF COUNTIES (MAC) PUBLIC SERVICES COMMITTEE Page 9 November 9, 2004 The resolution reflects the invitation of the Executive Director of the Michigan Association of Counties (MAC) to meet with the Oakland County Board of Commissioners to discuss how MAC plans to ensure that the interests of Oakland County and other large urban counties are not subjugated or ignored by MAC. It also reflects that the Oakland County Board of Commissioners pledges to work with MAC to devise a working relationship that acknowledges the position of Oakland County when issues arise. The resolution requires that the MAC membership would be evaluated by the Oakland County Board of Commissioners through all of its committees prior to payment of dues to MAC prior to July 1, 2005 for FY 2006. Douglas moved to report to the full Board with the recommendation that the resolution be adopted. Supported by McMillin. Douglas moved to report to the full Board with a recommendation that the resolution be amended by adding an additional BE IT FURTHER RESOLVED paragraph, as follows: BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners and the Michigan Association of Counties (MAC) consider the appropriateness of the dues paid by Oakland County for the dues structure and how it functions. Supported by McMillin. Motion to amend carried unanimously on a roll call vote. Zack moved to report to the full Board with a recommendation that the 6 th WHEREAS paragraph be deleted. Supported by Kowall. Motion to amend carried unanimously on a roll call vote. Main motion, as amended, carried unanimously on a roll call vote. 20. COUNTY EXECUTIVE – EMERGENCY RESPONSE AND PREPAREDNESS – REPRESENTATION CONCERNS ON THE URBAN AREA SECURITY INITIATIVE (UASI) FUNDING FORMULAS AND GEOGRAPHIC URBAN AREA DETERMINATION The resolution reflects that the Oakland County Board of Commissioners objects to the current definition of Urban Area, which is only inclusive of Wayne County and the City of Detroit. Oakland County, as well as other contiguous cou nties in Southeast Michigan, should be included in the determination of the Urban Area for Emergency Response and Preparedness representation. Oakland County should receive appropriate and proportionate Urban Area Security Initiative (UASI) funding in acc ordance with their respective populations, critical infrastructure and identified threats, risks and vulnerability assessments. Kowall moved to report to the full Board with a recommendation that the resolution be adopted. Supported by Zack. Douglas moved to report to the full Board with a recommendation that the last BE IT PUBLIC SERVICES COMMITTEE Page 10 November 9, 2004 FURTHER RESOLVED paragraph be amended, as follows: BE IT FURTHER RESOLVED that this resolution be submitted to Michigan’s United States Senators, United States Congressmen, all members of the Michigan Legislature, Oakland County’s cities, villages and townships and , the Governor’s office, appropriate Federal Government committees, and the President of the United States of America. Supported by Zack. Motion to amend carried unanimously on a roll call vote. Main motion, as amended, carried unanimously on a roll call vote. POTTER ASSUMED CHAIR AT 3:01 P.M. CRAWFORD RESUMED CHAIR AT 3:13 P.M. 22. FRIEND OF THE COURT CITIZENS ADVISORY COMMITTEE In accordance with Public Act 366 of 1996, it was mandatory that a citizens advisory committee for the Friend of the Court be created. This was an unfunded mandate. Oakland County created a Friend of the Court Citizens Advisory Committee (FOC -CAC) and appointed individuals to sit on this committee. Recently, Oakland County was informed that it is no longer mandatory for communities to have a Friend of the Court Citizens Advisory Committee. There was discussion today about whether or not this FOC -CAC should be disbanded or continued. The Citizens Advisory Committee is advisory only, to the Friend of the Court. The FOC-CAC developed a Mission Statement that they handed out to the Public Services Committee. Commissioner Douglas requested that they FOC - CAC submit their minutes to the Public Services Committee for review. There will be further discussion on this issue at the November 30, 2004 Public Services Committee meeting. INFORMATIONAL ITEMS A. Prosecuting Attorney, Circuit Court – Family Division, and Public Services – Community Corrections Division PY 2005 Juvenile Accountability Block (JABG) Grant Application B. Comprehensive Plans and Services Fiscal Year 2005 Contract Conditions C. Estimated Costs – Construction and Operation of New Jail D. Radio Project – Financial Status/Issues Douglas moved to receive the Informational Items. Supported by Kowall. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee, the meeting was adjourned at 4:00 p.m. PUBLIC SERVICES COMMITTEE Page 11 November 9, 2004 ________________________________ _______________________________ Pamela Worthington Lawrence Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.