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HomeMy WebLinkAboutMinutes - 2004.11.30 - 35958 November 30, 2004 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Chairperson, Eric S. Wilson, Sue Ann Douglas, Martin J. Knollenberg, Christine Long, Tom McMillin, Mike Rogers and David Co ulter PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: Eric Coleman OTHERS PRESENT: Facilities Management Dave Ross, Director Mike Hughson, Property Manager Planning & Economic Development Dan Hunter, Manager Bret Rasegan, Supervisor Nina Ignaczak, Senior Planner Community and Economic Development Karry Rieth, Manager Ron Milligan, Housing Counselor Corporation Counsel Jody Schaffer, Assistant Counsel IT/CLEMIS Patricia Coates, Administration Oakland County Drain Commissioner Joe Colaianne, Insurance Administrator Karen Taurianen, Civil Engineer Others Will Molnar-Commissioner Elect Board of Commissioners Lawrence M. Doyle, Administrative Director Sheryl Mitchell, BOC Senior Analyst Harvey Wedell, BOC Senior Analyst Julia Ruffin, BOC Liaison Nancy Wenzel, Committee Coordinator APPROVAL OF the November 9, 2004 MINUTES Rogers moved approval of the November 9, 2004 minutes. Supported by Long. Motion carried on a voice vote. Planning & Building Committee Page 2 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Sue Ann Douglas Martin J. Knollenberg Christine Long Tom McMillin Mike Rogers David Coulter Charles E. Palmer Chairperson Eric S. Wilson Vice Chairperson Eric Coleman Minority Vice Chairperson November 30, 2004 PUBLIC COMMENT None. CONSENT AGENDA Chairperson Palmer requested – Facility Inspection Tour of Oakland Troy Airport be added as Item H to the Consent Agenda. There was no objection. Wilson moved approval of the Consent Agenda Ite ms A - H. A. Facility Inspection Tour of Central Services Building and South Oakland County Health Center – Commissioner Wilson B. Facility Inspection Tour of South Oakland Office Building – Commissioner Coulter C. Coordinating Zoning Committee Minutes – November 9, 2004 D. Department of Community and Economic Development – Solid Waste Resource Management – Hazardous Material Assessment Grant Application E. Department of Community and Economic Development – Solid Waste Resource Management – Petroleum Assessment Grant Application F. Department of Community and Economic Development – Solid Waste Resource Management – Brownfield Cleanup Revolving Loan Fund (BCRLF) – Application G. 2005 Capital Improvement Program – Monthly Progress Report – November 2004 H. Facility Inspection Tour o f Oakland Troy Airport – Commissioner Palmer Supported by Long. Motion carried on a voice vote. RESOLUTION APPROVING AN AMENDMENT TO ARTICLE X OF THE ARTICLES OF INCORPORATION OF THE OAKLAND COUNTY BUILDING AUTHORITY This resolution was first befo re the Committee on November 9, 2004 at which time the Articles were amended. It was later discovered the amendment did not clearly state the Committee's intention, the resolution has been brought before the Committee again for Reconsideration. Long moved the Committee reconsider the above mentioned Resolution. Supported by Rogers. Motion carried on unanimous roll call vote with Coleman absent. The Oakland County Building Authority was established in 1966 to provide for the incorporation of authoriti es to acquire, furnish, equip, own, improve, enlarge, operate and maintain buildings, automobile parking lots or structures, recreational facilities, and stadiums for use for any public purpose of the county. Also to permit transfers of property to authorities; to authorize the execution of contracts, leases and subleases pertaining to authority property and to impose taxes and pledge their full faith and credit for the payment of contract of lease obligations in anticipation of which bonds are issued by t he Authority. This resolution seeks to Amend Article X of the Articles of Incorporation of the Oakland County Building Authority to allow the County Executive and County Treasurer to appoint designees to serve on the Building Authority in their absence. Planning & Building Committee Page 3 November 30, 2004 RESOLUTION APPROVING AN AMENDMENT TO ARTICLE X OF THE ARTICLES OF INCORPORATION OF THE OAKLAND COUNTY BUILDING AUTHORITY (Continued) Douglas moved to amend Article X in the third sentence as f ollows: "The other two members shall be the Oakland County Executive or, in his or her absence, "a Designee (s) of the County Executive, designated in writing to the Chairperson of the Building Authority and the Oakland County Clerk at the yearly organization meeting of the Building Authority;" a County Executive Designee designated at the yearly organizational meeting of the Building Authority to serve in his absence, in writing by him or her prior to any meeting at which the Designee shall serve, to the Chairperson of the Building Authority and the Oakland County Clerk; and the Oakland County Treasurer or, in his or her absence, "a Designee (s) of the Treasurer, designated in writing to the Chairperson of the Building Authority and the Oakland County Clerk at the yearly organizational meeting of the Building Authority." A County Treasurer Designee designated at the yearly organizational meeting of the Building Authority to serve in his absence, in writing by him or her prior to any meeting at which the Des ignee shall serve to the Chairperson of the Building Authority and the Oakland County Clerk. Also, to correct the omission of language in an earlier amendment, MR #91259, in the sentence beginning, "The time and place of all meetings shall be fixed" - insert the words 'and properly noticed and posted in accordance with Act 267 of the Public Act of 1976 as amended, also known as the open meetings Act' … Supported by Wilson. Motion to amend carried on a voice vote. Douglas moved approval of the attached suggested resolution as amended. Supported by Wilson. Motion carried on unanimous roll call vote with Coleman absent. DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT – COMMUNITY AND HOME IMPROVEMENT DIVISION – FY 2004 HOUSING COUNSELING GRANT ACCEPT ANCE Due to Corporation Counsel's recommendation to attach an addendum to the Grant agreement and reference made to it in the resolution a modified version of the Resolution was distributed to the Committee. This Grant in the amount of $38,324 provides funding for a full range of housing counseling services, information and assistance to housing consumers in improving their housing conditions and meeting the responsibilities of home ownership and tenancy. Services include information for first time buyer s, pre-occupancy, rental delinquency and mortgage default assistance, Home Equity Conversion Mortgage Program, home improvement and rehabilitation resources, displacement and relocation resources and pre -foreclosure assistance. No county general funds are required. The acceptance of this Grant does not obligate the County to any future commitment. Commissioner Wilson requested a report on the number of citizens counseled by Community and Home Improvement as a result of this grant. Coulter moved approva l of the attached suggested resolution. Supported by Knollenberg. Motion carried on unanimous roll call vote with Coleman absent. Planning & Building Committee Page 4 November 30, 2004 DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT – PLANNING & ECONOMIC DEVELOPMENT SERVICES – ROUGE GREEN CORRIDOR IDENTITY DEMONSTRATION PROJECT GRANT ACCEPTANCE This Grant will provide local communities with tools to identify and facilitate the promotion, protection and enhancement of "Riparian Green Corridors" as unique community assets in the Rouge River watershed and Southeast Michigan through community planning and communications. County match in the amount of $60,148 will be from allowable In -Kind services in the form of CED staff time. This $40,000 grant is awarded through the Rouge River National Wet Weather Demonstration Project, by the Wayne County Department of Environment. Acceptance of the grant does not obligate the County to any future commitments. Knollenberg moved approval of the attached sugge sted resolution. Supported by Coulter. Motion carried on unanimous roll call vote with Coleman absent. DRAIN COMMISSIONER – ROUGE -OAKLAND PUBLIC EDUCATION ACTIVITIES PROJECT GRANT – INTERAGENCY AGREEMENT This Grant will aid Rouge-Oakland subwatershed communities in achieving the public education goals of their National Pollution Discharge Elimination System Phase II permits. These permit activities are designed to assist in restoring the water quality of the Rouge River and other river systems within Oakland County. This $155,000 grant is a Federal reimbursement from the County of Wayne. The required $155,000 matching funds from Oakland County will be met with existing Drain personnel time already assigned to this task as well as documented donations and free services. No additional County personnel or funds are required. Acceptance of this reimbursement grant does not obligate the County to any future commitment. Douglas moved to amend the resolution by removing the words "the Drain Commissioner and the" in the BE IT FURTHER RESOLVED paragraph and changing "are" to is. Supported by Rogers. Motion to amend carried on a voice vote. Commissioner Wilson requested the Drain Commissioner to supply the Committee with copies of the advertisements/public education material produced as a result of this grant. Knollenberg moved to recommend the attached suggested resolution be approved as amended. Supported by Wilson. Motion carried on a unanimous roll call vote with Coleman absent. DEPARTMENT OF FACILITIES MANAGEMENT REQUEST FOR APPROVAL OF CONSTRUCTION LICENSE AND LEASE AGREEMENT WITH THE VILLAGE OF LAKE ORION FOR THE NEW COUNTYWIDE RADIO SYSTEM The Oakland County Board of Commissioners has recognized the need to upgrade and expand the County's current 800 MHz radio system to encompass all public safety agencies and create interoperatibility between public safety agencies. An agreement has been reached with the Village of Lake Orion to remove an existing tower and construct a new tower at 37 East Fli nt Street. The tower, equipment and generator will be sold to the Village for one dollar upon completion. The county will lease space on the tower for radio system purposes for one dollar per year for the term or terms of the lease. The initial term of the lease is 15 years and can be extended for up to three additional five -year terms. This tower will be located in an historical district and an agreement between the Federal Communications Commission, the Michigan State Historic Preservation Officer and Oakland County has been reached. Planning & Building Committee Page 5 November 30, 2004 DEPARTMENT OF FACILITIES MANAGEMENT REQUEST FOR APPROVAL OF CONSTRUCTION LICENSE AND LEASE AGREEMENT WITH THE VILLAGE OF LAKE ORION FOR THE NEW COUNTYWIDE RADIO SYSTEM (Continued) Wilson moved approval of the attached suggested resolution. Supported by Knollenberg. Motion carried on unanimous roll call vote with Coleman absent. DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST TO RESCIND MISCELLANEOUS RESOLUTION NO. 04310 AND APPROVE LEASE AGREEMENT WITH OAKLAND COMMUNITY COLLEGE FOR THE NEW COUNTY -WIDE RADIO SYSTEM The Oakland County Board of Commissioners has recognized the need to upgrade and expand the County's current 800 MHz radio system to encompass all publi c safety agencies and create interoperatibility between public safety agencies. MR #04310 adopted a lease agreement with Oakland Community College for the construction of a radio tower on property located at 2900 Featherstone Road, Auburn Hills, Michigan. The Detroit Edison Company has determined that electric service for the proposed tower can be obtained from an alternate source that will reduce installation costs. Oakland Community College has consented to grant a permanent utility easement in the Cou nty's favor that will allow installation of electric service. The Department of Facilities Management is requesting the Committee to Rescind MR #04310 and approve a new Lease Agreement with Oakland Community College changing the easement description and r evised exhibits. Douglas moved approval of the attached suggested resolution. Supported by Coulter. Motion carried on a unanimous roll call vote with Coleman absent. DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST TO INVESTIGATE POTENTIAL BUILDING SITES FOR A FUTURE 52-2 DISTRICT COURTHOUSE The 2005 Capital Improvement Program identifies a potential $2,700,000 project to purchase property for the future construction of a new courthouse for the 52 -2 District Court. The court has been located at its cur rent 13,128 square foot leased facility since 1985; this site is inadequate for future expansion. Facilities Management is requesting permission to investigate potential building sites and report back to the Committee. Long moved the Planning & Building Committee authorize Facilities Management to investigate potential building sites for a future 52 -2 District Courthouse and report back to the Committee. Supported by Knollenberg. Motion carried on unanimous roll call vote with Coleman absent. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee the meeting adjourned at 10:25 a.m. ___________________________________ _____________________________________ Nancy Wenzel, Committee Coordinator Lawrence M. Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.