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HomeMy WebLinkAboutMinutes - 2004.11.30 - 35959HUGH D. CRAWFORD Chairperson JEFF POTTER Vice Chairperson VINCENT GREGORY Minority Vice Chairperson November 30, 2004 Chairperson Crawford called the meeting of the Public Services Committee to order at 1:31 p.m., in Committee Room A, Commissioners’ Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Hugh D. Crawford, Jeff Potter, Vincent Gregory, Sue Ann Douglas, Thomas F. Middleton, Eileen T. Kowall, Tom McMillin, John Scott and Helaine Zack COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: EMERGENCY RESPONSE & PREPAREDNESS Tricia Smith, Coordinator HUMAN RESOURCES Nancy Scarlet, Manager Brenthy Johnston, Analyst FRIEND OF THE COURT Suzanne Hollyer, Friend of the Court CIRCUIT COURT Kevin Oeffner, Administrator John Cooperrider, Business Administration Libby Smith, General Jurisdiction Administrator CIRCUIT COURT/FAMILY DIVISION Lisa Langton, Administrator EXECUTIVE OFFICES Jerry Poisson, Deputy County Executive SHERIFF’S OFFICE Dale Cunningham, Business Manager Kim G. Rossman, Lieutenant 52ND DISTRICT COURT, DIVISION I Michelle Bilger, Administrator Patricia Crane, Probation Director 52ND DISTRICT COURT, DIVISION IV Jim Verploeg, Administrator CORPORATION COUNSEL Judy Cunningham Corporation Counsel MANAGEMENT & BUDGET Laurie Van Pelt, Director INFORMATION TECHNOLOGY Jamie Hess, Chief, CLEMIS CLERK/REGISTER OF DEEDS G. William Caddell, Clerk/Register of Deeds Frank Millard, Deputy Clerk Register of Deeds CLARKSTON MEDICAL GROUP James A. O’Neill, MD PC Danny O’Neill, Billing Manager OTHERS PRESENT, CONTINUED BOARD OF COMMISSIONERS Lawrence Doyle, Administrative Director OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858-0100 FAX (248) 858 -1572 PUBLIC SERVICES COMMITTEE Sue Ann Douglas Thomas F. Middleton Eileen T. Kowall Tom McMillin John A. Scott Helaine Zack PUBLIC SERVICES COMMITTEE Page 2 November 30, 2004 Harvey Wedell, Senior Analyst Pamela Worthington, Committee Coordinator PUBLIC COMMENT Commissioner Middleton introduced Dr. James O’Neill to the Public Services Committee. Dr. O’Neill expressed his view on Item #1 on today’s agenda, MR #04336 – Clerk/Register/Circuit Court – Transfer of Court Clerk Positions from the Office of the Clerk/Register to Circuit Court/Probate Court. He feels that this transfer should be postponed until 2005 when the Clerk/Register of Deeds -Elect is sworn in. APPROVAL OF THE PREVIOUS MINUTES Gregory moved approval of the minutes of November 9, 2004, as printed. Supported by Kowall. Motion carried on a voice vote. AGENDA ITEMS 1. MR #04336 – CLERK/REGISTER/CIRCUIT COURT – TRANSFER OF COURT CLERK POSITIONS FROM THE OFFICE OF THE CLERK/REGISTER TO CIRCUIT COURT/PROBATE COURT The resolution authorizes the transfer of 19 Judicial Court Clerk positions from the Office of the County Clerk/Register of Deeds, County Clerk Administration to the Office of the Court Administration, Circuit Court, and three positions to the Probate Court. The resolution also authorizes the amendment of the FY 2005 budget to reflect the transfer of salaries and fringe benefits of these positions from the County Clerk/Register of Deeds budget to the Circuit Court and Probate Court budget. Scott moved approval of the attached suggested resolution. Supported by Kowall. Motion carried on a roll call vote with McMillin voting no. 2. INFORMATION TECHNOLOGY – CLEMIS – AGREEMENT BETWEEN OAKLAND COUNTY AND THE MICHIGAN STATE POLICE REGARDING MUGSHOT AND FINGERPRINT IMAGE AND DATA PROJECT The resolution authorizes the execution of an agreement between the Michigan Department of State Police (MSP) and the County of Oakland for the Mugshot & Fingerprint Image & Data Project. The project consists of the development and operation of a computerized information interface that will be designed to send and synchronize all mugshot and fingerprint records processed by the Michigan State Police to Oakland County. Scott moved approval of the attached suggested resolution. Supported by Zack. Motion carried unanimously on a roll call vote. 3. 52ND DISTRICT COURT, DIVISION I – 2005 MICHIGAN DRUG COURT PROGRAM PUBLIC SERVICES COMMITTEE Page 3 November 30, 2004 CONTINUATION (SCAO) GRANT ACCEPTANCE The State Court Administrative Office (SCAO), Michigan Drug Court awarded the 52 nd District Court, Division IV (Troy) $53,333 in grant funding, which includes $3,333 as a required County match. The funds would be used toward the continuation of the drug court, as well as positions necessary to staff the drug court. The total cost of the program is $157,674, which includes $50,000 from the SCAO, $74,391 from the Byrne Memorial Grant, the $3,333 County match and $29,950 in unspent funds carried forward from 2004. The resolution authorizes the acceptance of $50,000 from the SCAO, as well as the continuation of one full-time eligible, special revenue Probation Officer I position and the matching funds for one new Office Assistant I position which was created by the Byrne grant acceptance, MR #04322. Continuation of the positions associated with this grant is contingent upon continued funding for this program. Gregory moved approval of the attached suggested resolution. Supported by Kowall. Motion carried unanimously on a roll call vote. 4. 52ND DISTRICT COURT, DIVISION I – 2005 MICHIGAN DRUG COURT PROGRAM CONTINUATION (SCAO) GRANT ACCEPTANCE The State Court Administrative Office (SCAO) awarded the 52 nd District Court, Division IV $82,103 in grant funds for the period of October 1, 2004 through September 30, 2005. This amount includes $12,000 from the State, $39,603 County in -kind matching funds, a County match of $5,500 and $25,000 of unspent funds from 2004. The resolution authorizes acceptance of the $82,103 grant award, as well as the continuation of positions for this program. Michelle Bilger mentioned that they will be having a Sobriety Court graduation ceremony on December 11, 2004, at 6:00 p.m., and the commissioners are welcome to attend. Kowall moved approval of the attached suggested resolution. Supported by Douglas. Motion carried unanimously on a roll call vote. 5. SHERIFF’S DEPARTMENT - REORGANIZATION The resolution authorizes the reorganization of the Sheriff’s Department as shown on the attached organizational charts, which include the following changes: 1. Create a division titled: Sheriff - Emergency Preparedness Training and Communications (SEPTC) and transfer the Communications Unit, Technical Services Division and Training Unit, Adm inistrative Services Division, to the SEPTC Division 2. Transfer the Jail Commissary Unit, Corrective Services Division and the Records Unit, Technical Services Division to the Administrative Services Division 3. Change the funding of the Account Clerk II from G eneral Fund/General Purpose to Commissary Funding PUBLIC SERVICES COMMITTEE Page 4 November 30, 2004 4. Transfer the following positions to the SEPTC Division: Captain, Sheriff’s Office Division; Account Clerk II, Administrative Services Division; and Lieutenant, Technical Services Division 5. Upwardly reclassify Major from 20 to 21; Business Manager, Sheriff’s Department from 20 to 21; Sheriff’s Corrections Administrator from 17 to 18; and Contract Coordinator from 11 to 12. Gregory moved approval of the attached suggested resolution. Supported by Zack. Motion carried unanimously on a roll call vote. 6. COUNTY EXECUTIVE – EMERGENCY RESPONSE AND PREPAREDNESS – ACCEPTANCE FOR FY 2005 GRANT PROGRAM FOR CITIZEN CORPS/COMMUNITY EMERGENCY RESPONSE PROGRAMS (CERT) The State of Michigan awarded Oakland County $40,232.25 reimbursement for qualified expenses for the period of September 7, 2004 through October 31, 2005. The funds are to be used for establishing Citizen Corps Councils, supporting the oversight and outreach functions of the councils and to expand Commu nity Emergency Response Teams (CERT) for developing the Citizen Corps. One hundred people have been trained so far. The resolution authorizes acceptance of the $40,232.25 reimbursement. Potter moved approval of the attached suggested resolution. S upported by Douglas. Motion carried unanimously on a roll call vote. 7. COUNTY EXECUTIVE – EMERGENCY RESPONSE AND PREPAREDNESS – HAZARDOUS MATERIALS EMERGENCY PLANNING 2004-2005 GRANT AGREEMENT The Michigan Department of State Police awarded Oakland Co unty $8,700 in grant funding for the period of October 1, 2004 through September 30, 2005. The funds would be used for the Oakland County Local Emergency Planning Committee towards the enhancement of hazardous material response planning. The funds would be received upon submittal of the plans as a work product. The resolution authorizes acceptance of this grant, and it does not obligate Oakland County to any future commitment. Kowall moved approval of the attached suggested resolution. Supported by Gregory. Motion carried unanimously on a roll call vote. 8. CIRCUIT COURT – 2005 BYRNE GRANT PROGRAM – ADULT – FROM THE MICHIGAN OFFICE OF DRUG CONTROL POLICY – CONTRACT ACCEPTANCE The Michigan Department of Community Health, Office of Drug Control Policy awarded $275,000 in grant funding to the Circuit Court/General Jurisdiction Adult Drug Court, which PUBLIC SERVICES COMMITTEE Page 5 November 30, 2004 includes $110,000 in funding from the State Court Administrative Office as in -kind funds. The period of funding is October 1, 2004 through September 30, 20 05. The funds would support the cost of one Community Service Coordinator position and the creation of one part-time, non-eligible Technical Aide position and one full-time eligible Community Corrections Specialist II position. The resolution authorizes the acceptance of the Byrne Grant. Zack moved approval of the attached suggested resolution. Supported by Kowall. Motion carried unanimously on a roll call vote. 9. CIRCUIT COURT/GENERAL JURISDICTION – FY 2005 MICHIGAN DRUG COURT CONTINUATION (SCAO) ADULT DRUG COURT GRANT ACCEPTANCE The State Court Administrator’s Office, Michigan Drug Court Program awarded the Oakland County Circuit Court $110,000 in grant funding, which includes $62,000 from the State of Michigan, $22,306 as the required County match and $25,694 in funds carried forward from 2004. The funding period is from October 1, 2004 through September 30, 2005. The funds would be used toward the Adult Drug Court Program, as well as creation of one part -time, non-eligible Court Service Officer II. Continuation of the positions associated with this grant is contingent upon continuation of state funding. Libby Smith mentioned that there would be an Adult Drug Court Program graduation ceremony on January 19, 2005, and there will be about one to three people graduating. Middleton moved approval of the attached suggested resolution. Supported by Douglas. Motion carried unanimously on a roll call vote. 10. CIRCUIT COURT FAMILY DIVISION – FY 2005 BYRNE GRANT PROGRAM – FROM THE MICHIGAN OFFICE OF DRUG CONTROL POLICY – GRANT ACCEPTANCE The Michigan Department of Community Health, Office of Drug Control Policy awarded the Oakland County Circuit Court/Family Division $155,971 in grant funding for the period of October 1, 2004 through September 30, 2005. The funds would be used for the Juvenile Drug Court Program, which deals with the problems of increasing juvenile recidivism, increasing use of alcohol and illegal drugs, as well as rising systems costs. This is the 4 th year of grant funding for this program. The grant allows continuation of funding for one full- time eligible Youth and Family Caseworker II, which is also partly funded by the State Court Administrative Office grant. Continuation of the positions in relation to this grant is contingent upon continued funding from the State of Michigan. Middleton moved approval of the attached suggested resolution. Supported by Zack. Motion carried unanimously on a roll call vote. 11. CIRCUIT COURT/FAMILY DIVISION – 2005 MICHIGAN DRUG COURT CONTINUATION (SCAO) JUVENILE DRUG COURT GRANT ACCEPTANCE PUBLIC SERVICES COMMITTEE Page 6 November 30, 2004 The State Court Administrative Office (SCAO), Michigan Drug Court awarded $155,971 in grant funding, which includes $115,000 in state funds; $17,656 as the required County match; and $23,315 in carry-forward funds from 2004. The grant allows continuation of the Juvenile Drug Court, as well as continuation of the positions associated with this program. Currently, there are 30 – 40 kids in the Juvenile Drug Court program. The resolution authorizes acceptance of the grant award from the SCAO. Continuation of all program costs and positions is contingent upon continued grant funding from the State. Douglas moved approval of the attached suggested resolution. Supported by Gregory. Motion carried unanimously on a roll call vote. 12. FRIEND OF THE COURT CITIZENS ADVISORY COMMITTEE – CONTINUE OR DISBAND COMMITTEE In accordance with Public Act 366 of 1996, it was mandatory that a citizens advisory committee for the Friend of the Court be created. This was an unfunded mandate. Oakland County created a Friend of the Court Citizens Advisory Committee (FOC -CAC) and appointed individuals to sit on this committee in 2002. Public Act 210 of 2004, effective October 1, 2004, was signed by Governor Granholm, w hich makes the FOC-CAC discretionary as opposed to mandated. Thus, it brings the question of whether to continue or disband the committee. FOC-CAC members spoke at the November 9, 2004 Public Services Committee meeting, and the findings from that meeting were that there is a lot of frustration, not just since losing two of its members, but all year they have had a hard time getting a quorum to hold a meeting. The other frustration is the nature of the committee. The statute really does not give them auth ority to do much expect report at the end of the year. In the past year and a half, they had one hearing with a person who had filed 49 grievances with them. Kowall moved to report to the full Board with at recommendation that the Friend of the Court Citizens Advisory Committee (FOC-CAC) be disbanded by resolution at the beginning 2005 due to lack of authority, lack of funding, attendance issues and few issues brought before the FOC-CAC. Supported by Potter. Motion carried on a roll call vote with McMillin and Scott voting no. INFORMATIONAL ITEMS A. 52-1 District Court Sobriety Court December 2005 Report B. FOC Incentives – Recent Developments from Suzanne Hollyer Suzanne Hollyer gave a brief overview of Item B, FOC Incentives – Recent Developments from Suzanne Hollyer. Zack moved to receive and file the Informational Items. Supported by Gregory. Motion carried on a voice vote. PUBLIC SERVICES COMMITTEE Page 7 November 30, 2004 OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee, the meeting was adjourned at 2:54 p.m. ________________________________ _______________________________ Pamela Worthington Lawrence Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.