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HomeMy WebLinkAboutMinutes - 2004.12.01 - 35960 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PERSONNEL COMMITTEE December 1, 2004 The meeting was called to order by Chairperson Jamian at 9:40 a.m . in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PERSONNEL COMMITTEE MEMBERS PRESENT: Greg Jamian, Chairperson, Mike Rogers, Mattie Hatchett, Chuck Moss, William Patterson, Thomas Middleton, Eric S. Wilson, Eric Coleman a nd George Suarez PERSONNEL COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: Human Resources Edwin Poisson, Director Nancy Scarlet, HR Manager Mary Pardee, Analyst Brenthy Johnston, HR Analyst Dana Cosby, HR Analyst Heather Mason, HR Analyst Kelly Fitzpatrick, HR Analyst Karen Jones, Labor Relations Specialist 52-1 District Court Patricia Crane, Probation Michelle L. Bilger, Administrator Children's Village Patricia A. Lahar, Administrator Joanna Overall, Manager Friend of the Court Suzanne Hollyer Sheriff's Department Michael McCabe, Undersheriff Dale Cunningham, Business Manager Circuit Court Kevin Oeffner, Court Administrator John Cooperrider, Business Administrator Bernard Gaulier Greg Jamian Chairperson Mike Rogers Majority Vice-Chair Mattie Hatchett Minority Vice-Chair Chuck Moss William Patterson Thomas E. Middleton Eric S. Wilson Eric Coleman George W. Suarez Libby Smith, General Jurisdiction Administrator Personnel Committee Page 2 December 1, 2004 OTHERS PRESENT (Continued): Community & Economic Development Dennis Toffolo, Director Clerk/Register Frank Millard, Deputy Clerk/Register Management & Budget Laurie VanPelt, Director D.J. Brown & Associates Dorothy Brown, Consultant Board of Commissioners David Moffitt, District #15 Larry Doyle, Administrative Director Harvey Wedell, Senior BOC Analyst Sheryl Mitchell, Senior BOC Analyst Julia Ruffin, BOC Liaison Nancy Wenzel, Committee Coordinator APPROVAL OF MINUTES OF November 10, 2004 Moss moved to approve the minutes of November 10, 2004 as printed. Supported by Coleman. Motion carried on a voice vote. PUBLIC COMMENT None 52ND DISTRICT COURT, DIVISION I – 2005 MICHIGAN DRUG COURT PROGRAM CONTINUATION (SCAO) GRANT ACCEPTANCE The Court intends to use these funds to continue the Drug Court to deal with problems of increasing recidivism, increasing use of alcohol and illegal drugs, rising systems costs and an increase in jail days ordered. This grant funds one special revenue full-time eligible Probation Officer I position and provides the matching funding for one new Office Assistant I position created by a Byrne grant acceptance. Continuation of the position associated with this grant is contingent upon continuation of State funding. Moss moved the Personnel Committee Report to the Board with the recommendation the above-mentioned resolution be adopted. Supported by Coleman. Motion carried unanimously on a roll call vote. MR #04341 COMMUNITY & ECONOMIC DEVELOPMENT/ADMINISTRATION-DELETE ONE (1) GF/GP ACCOUNT CLERK II POSITION Organizationally Community & Economic Development Administration contains three FTE GF/GP positions for the administration of Automation Alley. These positions a re one Chief, one Automation Alley Coordinator and one Account Clerk II. As of October 1, 2004 Automation Alley is reimbursing Oakland County 100% of the cost of the Coordinator position and has agreed to assume the accounting function. Community & Economic Development is requesting the deletion of the Account Clerk II position. Personnel Committee Page 3 December 1, 2004 MR #04341 COMMUNITY & ECONOMIC DEVELOPMENT/ADMINISTRATION-DELETE ONE (1) GF/GP ACCOUNT CLERK II POSITION (Continued): Patterson moved the Personnel Committee Report to the Board with the recommendation MR #04341 be adopted. Supported by Rogers. Motion carried unanimously on a roll call vote. MR #04350 CIRCUIT COURT/FAMILY DIVISION/COURT SERVICES – CREATION OF NEW CLINICAL PSYCHOLOGIST INTERN CLASSIFICATION AND THREE (3) POSITIONS The Clinical Services Unit of the Family Division currently has two Senior Psychologist and seven Court Clinical Psychologist positions that perform court-ordered, psychological evaluations of adults and juveniles for the purpose of aiding the Courts in making decisions. In addition the Clinical Services Unit utilizes eight contractual Psychologists and three Student/Interns to assist with the surplus of evaluations. In an effort to reduce the costs of performing the less-complicated evaluations performed by the Student/Interns the Circuit Court is requesting the creation of a new classification and three PTNE Clinical Psychologist Intern positions. Moss moved the Personnel Committee Report to the Board with the recommendation MR #04350 be adopted. Supported by Wilson. Motion carried on a unanimous roll call vote. CIRCUIT COURT/GENERAL JURISDICTION – FY 2005 MICHIGAN DRUG COURT CONTINUATION (SCAO) ADULT DRUG COURT GRANT ACCEPTANCE The Court intends to use these funds to continue the Drug Court to deal with the problems of increasing recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and an increase in jail days ordered. In addition this award provides funding for drug testing supplies and material, and contractual services for program evaluation, travel and conference expenses. The creation of one PTNE Court Service Officer II position is requested. Continuation of the positions associated with this grant is contingent upon continuation of State funding. Wilson moved the Personnel Committee Report to the Board with the recommendation the above-mentioned Resolution be adopted. Supported by Coleman. Motion carried on a unanimous roll call vote. CIRCUIT COURT - 2005 BYRNE GRANT PROGRAM – ADULT – FROM THE MICHIGAN OFFICE OF DRUG CONTROL POLICY – CONTRACT ACCEPTANCE The Byrne Memorial Drug Court Grant and the State Court Administrative Office (SCAO) Grant currently fund the Circuit Court Adult Drug Court Program. The Bryne Grant award is $165,000, the matching SCAO Grant funds of $110,000 includes a required County cash match and carry forward funds. Grant acceptance provides continued funding Personnel Committee Page 4 December 1, 2004 CIRCUIT COURT - 2005 BYRNE GRANT PROGRAM – ADULT – FROM THE MICHIGAN OFFICE OF DRUG CONTROL POLICY – CONTRACT ACCEPTANCE (Continued): for one Community Service Coordinator position and creation of one PTNE Technical Aide and one FTE Community Corrections Specialist II positions. The Grant also funds contracted therapy services for drug court clientele. Continuation of the positions associated with this grant is contingent upon continuation of State funding. Coleman moved the Personnel Committee Report to the full Board with the recommendation this resolution be adopted. Supported by Patterson. Motion carried on unanimous roll call vote. MR #04336 CLERK/REGISTER/CIRCUIT COURT –TRANSFER OF COURT CLERK POSITIONS FROM THE OFFICE OF THE CLERK/REGISTER TO CIRCUIT COURT/PROBATE COURT Forty-six full time judicial court clerks are assigned to permanent judges of the Oakland County Circuit and Probate Court. While all forty-six clerks perform the same duties, twenty-four fall under the budget of the Circuit and/or Probate Court, and twenty-two are under the County Clerk's budget. An administrative problem exists as the Court actually hires, fires, disciplines, directs and supervises all judicial court clerks. The County Clerk's only function relative to these employees is to initiate and maintain personnel records and process payroll. This proposal would unify personnel performing the identical function under one department. Coleman moved the Personnel Committee Report to the full Board with the recommendation MR #04336 be adopted. Supported by Suarez. Motion carried on a unanimous roll call vote. MR #04345 DEPARTMENTS OF CIRCUIT COURT & SHERIFF – TRANSFER OF CHIEF CIRCUIT COURT INVESTIGATOR AND SIX (6) CIRCUIT COURT INVESTIGATOR POSITIONS FROM THE FRIEND OF THE COURT TO THE SHERIFF DEPARTMENT/TECHNICAL SERVICES DIVISION The Friend of the Court currently has one Chief Circuit Court Investigator and six Circuit Court Investigator positions assigned to perform investigations and execute warrants to arrest and incarcerate individuals for the Circuit Court for enforcement of child support and parenting time orders. To effectively enforce warrants and perform arrests, the Investigators require certification from the Michigan Commission on Law Enforcement Standards and must be under direct authority of a law enforcement agency. This resolution requests the creation of a new unit in the Sheriff Department/Technical Services Division, titled Sheriff/Friend of the Court, whose duties will be defined by agreement between the Circuit Court, the Friend of the Court and the Sheriff Department, consistent with CRP grant requirements. Coleman moved the Personnel Committee Report to the full Board with the recommendation MR #04345 be adopted. Supported by Moss. Motion carried on a unanimous roll call vote. Personnel Committee Page 5 December 1, 2004 MR #04347 SHERIFF'S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF OXFORD 2004-2008 The Charter Township of Oxford contracts with the Sheriff to provide law enforcement services for the Township. The Charter Township of Oxford has proposed an amendment to the contract to add one Deputy II (no fill) to bring the total number of contracted positions to seventeen. One marked vehicle (with mobile, prep & MDC) will be added to the County fleet. Patterson moved the Personnel Committee Report to the Board with the recommendation MR #04347 be adopted. Supported by Wilson. Motion carried on a unanimous roll call vote. SHERIFF'S DEPARTMENT – REORGANIZATION In recent years the responsibilities of the Sheriff's Department have increased. To meet these responsibilities in an efficient and cost effective manner the Sheriff is proposing several organizational and personnel changes. To consolidate issues related to e mergency and security situations, the Sheriff is proposing the creation of a new division titled Sheriff - Emergency Preparedness Training and Communications and transferring 53 positions to this new Division. This proposal will also merge all the administrative functions of the Department by transferring the Records and Jail Commissary units to the Administrative Services Division and changes the funding of one Account Clerk II position performing duties related to the Commissary from GF/GP to PR (Commissary funding). These changes do not create new positions and result in net savings to the General Fund. Moss moved the Personnel Committee Report to the Board with the recommendation the above-mentioned Resolution be adopted. Supported by Patterson. Motion carried on unanimous roll call vote. APPEAL OF SALARY GRADE PLACEMENT – PAT LAHAR, ADMINISTRATOR – CHILDREN'S VILLAGE This issue was first considered at the November 10, 2004 Personnel Committee Meeting. It is on today's agenda for reconsideration. Patterson moved to reconsider this item. Supported by Suarez. Motion carried on unanimous roll call vote. Pat Lahar, Administrator-Children's Village, is appealing the Human Resource Department's conclusion that she is properly classified at salary g rade 18. Per Merit Rule 2, an employee has the right to request that the Personnel Committee forward an appeal to the Job Evaluation Review Panel. The Personnel Committee can either forward the request to the panel, or simply receive and file, taking no further action. Personnel Committee Page 6 December 1, 2004 APPEAL OF SALARY GRADE PLACEMENT – PAT LAHAR, ADMINISTRATOR – CHILDREN'S VILLAGE (Continued) Coleman moved the Personnel Committee refer this appeal to the Job Evaluation Review Panel for determination. Supported by Middleton. Motion carried on unanimous roll call vote. HUMAN RESOURCES – EXTENSION OF MERIT SYSTEM ELIGIBILITY Under the provisions of Section VI-H-1 of the Merit System Resolution, the Human Resources Department is requesting the extension of six Merit System eligible lists: Business Analyst, Deputy I, Environment Program Coordinator, Licensed Practical Nurse, Medical Technologist and Youth Specialist I. Wilson moved to approve the extension of the six Merit System eligible lists requested. Supported by Patterson. Motion carried on unanimous roll call vote. DIVERSITY TRAINING UPDATE Dorothy Brown of Dorothy J. Brown & Associates updated the Committee regarding the ongoing Diversity Training Program instituted in 1998. Diversity training is designed to help participants recognize their personal biases and prejudices, the source of those feelings and beliefs, and strategies for working together with mutual respect. A total of 195 employees have participated in this course over the past twelve months. The Board of Commissioners mandated this training course for all employees in supervisor, manager and chief classifications. Human Resource records show that 81% of current supervisors have attended the training. Since inception, 1,240 employees have attended. Commissioner Coleman requested the Human Resource Department report back to the Committee in six months and provide a list of the departments that are not utilizing this training program. Coleman moved to Receive & File. Supported by Rogers. Motion carried on a voice vote. COMMUNICATIONS Coleman moved to Receive and File Communication Items A & B. Supported by Suarez. A. 2005 Position Change Summary B. 51-1 District Court – Sobriety Court Update Motion carried on a voice vote. Personnel Committee Page 7 December 1, 2004 OTHER BUSINESS/ADJOURNMENT Commissioner Rogers Reported to the Committee regarding the Little Oaks RFP Study Group activities. This Study Group will be renewed in 2005 to complete their fun ction. There being no further business to come before the Committee the meeting was adjourned at 11:37 a.m. ______________________________________ Nancy Wenzel, Committee Coordinator ________________________________________ Lawrence M. Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.