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HomeMy WebLinkAboutMinutes - 2004.12.02 - 35961CHUCK MOSS Chairperson BILL BULLARD Vice Chairperson GEORGE SUAREZ Minority Vice Chairperson December 2, 2004 Chairperson Moss called the meeting of the Finance Committee to order at 9:00 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Chuck Moss, Bill Bullard, George Suarez, Charles Palme r, Hugh Crawford, Greg Jamian, Martin Knollenberg, Christine Long, Vincent Gregory, Helaine Zack COMMITTEE MEMBERS ABSENT: Peter Webster OTHERS PRESENT : CIRCUIT COURT Kevin Oeffner, Administrator Libby Smith, Administrator, General Jurisdict ion Lisa Langton, Administrator, Family Division CLERK/REGISTER OF DEEDS Frank Millard, Deputy Clerk/Register COMMUNITY CORRECTIONS Barb Hankey, Manager COMMUNITY & HOME IMPROVEMENT Karry Rieth, Manager CORPORATION COUNSEL Jody Schaffer, Senior Assistant Counsel DISTRICT COURT 52-1 Michelle Bilger, Administrator Deborah Bigger, Account Clerk Patricia Crane, Probation DISTRICT COURT 52-2 Sharon Rupe, Administrator DISTRICT COURT 52-4 Jim VerPloeg, Administrator EQUALIZATION Dave Hieber, Manager EXECUTIVE OFFICE Bob Daddow, Assistant Deputy Executive FACILITIES Mike Hughson, Property Management Specialist FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Prentiss Malone, Analyst Linda Pearson, Analyst Mike Pohlod, Analyst Joe Rozell, Analyst Leo Lease, Drain Accountant Holly Conforti, Supervisor Shawn Phelps, Supervisor FRIEND OF THE COURT Suzanne Hollyer, Friend of the Court HUMAN RESO URCES Ed Poisson, Director Jennifer Mason, Supervisor INFORMATION TECHNOLOGY Scott Oppmann, Manager Jim Taylor, Chief MANAGEMENT & BUDGET Laurie Van Pelt, Director OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Hugh D. Crawford Peter Webster Greg Jamian Martin J. Knollenberg Christine Long Vincent Gregory Helaine Zack FINANCE COMMITTEE Page 2 December 2, 2004 Art Holdsworth, Deputy Director PERSONNEL Ed Poisson, Director Brenthy Johnston, Analyst PURCHASING Joe Hylla, Manager SHERIFF Michael McCabe, Undersheriff Dale Cunningham, Business Manager TREASURER Keith Sawdon, Treasurer ROAD COMMISSION FOR OAKLAND CTY Brent Bair, Manager COATES CONSULTING Patricia Coates BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Harvey Wedell, Sr. Analyst Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Gregory moved approval of the previous minutes of November 10, 2004, and November 18, 2004, as printed. Supported by Crawford. Motion carried on a voice vote. PUBLIC COMMENT Dr. O'Neil spoke in opposition to MR #04336 being adopted prior to the Clerk -Elect taking office. APPROVAL OF THE AGENDA Revised materials were distributed for Items 5, 22, 25 and 28. Additional items for refunding of drainage district and sewage disposal system bonds were added to the agenda as Items 28a and 28b. The Chairman also asked that item 40 be moved up to follow item 38. Item 39, a report on the Radio Communication Fund, will be taken up last. Crawford moved the agenda, as amended. Supported by Palmer. Motion carried on a voice vote. 5. CONTINGENCY REPORT Item 17 of $31,003 will reduce the current Fiscal Year 2005 Contingen cy Fund balance to $162,485. Item 21 will increase the Contingency Fund balance by $47,253 to $209,738. Royal Oak Township is current on payments under its Law Enforcement Contract. Suarez moved to receive and file the FY 2005 Contingency Report dated N ovember 24, 2004. Supported by Knollenberg. Motion carried on a voice vote. REGULAR AGENDA 6. MR #04xxx - COUNTY EXECUTIVE ADMINISTRATION - RESOLUTION TO AMEND FINANCE COMMITTEE Page 3 December 2, 2004 MISCELLANEOUS RESOLUTION #02113 - AUTHORIZING APPROPRIATION FOR NORTHWESTERN HIGHWAY EXTENSION Miscellaneous Resolution #02113 appropriated $2 million, contingent upon receiving $3 million from the State of Michigan, to provide funding necessary for construction of the Northwestern Highway Extension. This appropriation was the result of an agreement reached between the Road Commission for Oakland County, the Michigan Department of Transportation, the Southeastern Michigan Council of Governments and Oakland County to settle a 1975 lawsuit resulting from MDOT's refusal to extend Northwestern Highway from Eight Mile Road through to the US -23 junction. The State of Michigan's share is no longer available due to declining revenues. The proposed resolution would approve $2 million from Oakland County contingent upon the assurance of guaranteed f unding by MDOT of $30 million and by the RCOC and other sources besides Oakland County of $8 million. Palmer moved to recommend approval of the attached suggested Fiscal Note. Supported by Jamian. Motion carried unanimously on a roll call vote with We bster absent. 7. 52ND DISTRICT COURT, DIVISION I - 2005 MICHIGAN DRUG COURT PROGRAM CONTINUATION (SCAO) GRANT ACCEPTANCE The 52-1 District Court is requesting authorization to accept FY 2005 grant funding of $50,000 from the State Court Administrative Of fice (SCAO). The award requires a $3,333 County cash match, $74,391 in Byrne Memorial grant funds and carry forward funding of $29,950 from the 2004 calendar year SCAO grant for total program funding of $157,674. Funding will continue one special revenue full-time eligible Probation Officer I and provide matching funds for one new Office Assistant I created by Byrne grant acceptance per MR #04322. Administrative and support costs of $1,827 are not recoverable as indirect costs under this grant but have been provided for in the FY 2005 budget. Crawford moved to report to amend the resolution as follows: BE IT FURTHER RESOLVED that one (1) full-time eligible special revenue Probation Officer I position (32205 -09903) be continued, and provides the matching funding for one (1) new Office Assistant I position be created by the Byrne grant acceptance (Misc. resolution #04322) in the 52nd District Court, Division I (Novi). Supported by Suarez. Motion carried unanimously on a roll call vote with Webster absent. Crawford moved to recommend approval of the attached suggested Fiscal Note. Supported by Suarez. Motion carried unanimously on a roll call vote with Webster absent. 8. MR #04344 - 52ND DISTRICT COURT, DIVISION II - ESTABLISHMENT OF SOBRIET Y COURT FEE The 52nd-2 District Court is requesting authorization to implement a Sobriety Court fee of $60 per case, effective January 1, 2005, to be assessed to all offenders convicted of drinking and driving related charges, FINANCE COMMITTEE Page 4 December 2, 2004 to supplement the cash match requirements of the SCAO grant award for a Drug Court program. The fee is anticipated to generate $18,750 for FY 2005 and $25,000 for FY 2006. Fees collected will be accounted for as general fund revenue. Gregory moved approval of the attached suggest ed Fiscal Note. Supported by Zack.. Motion carried unanimously on a roll call vote with Webster absent. 9. 52ND DISTRICT COURT, DIVISION IV - 2005 MICHIGAN DRUG COURT PROGRAM CONTINUATION (SCAO) GRANT ACCEPTANCE The 52nd-4 District Court has received a grant from the State Court Administrator's Office, Michigan Drug Court Program, representing a change in funding period from calendar year to fiscal year. The award of $12,000 is in addition to $39,603 in County in -kind match, $5,500 cash match and carr y forward funding of $25,000 from the 2004 calendar year SCAO grant for a total of $82,103. The $39,603 consists of District Court General Fund/General Purpose personnel support. All matching funds are budgeted for in the General Fund/General Purpose bud get. One special revenue part -time non-eligible (PTNE) Probation Officer I will be continued. Administrative and support costs of $4,783 are not recoverable as indirect costs under this grant but are included in the FY 2005 budget. Zack moved to recomme nd approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Webster absent. 10. CIRCUIT COURT / GENERAL JURISDICTION - FY 2005 MICHIGAN DRUG COURT CONTINUATION (SCAO) ADULT DRUG COURT GRANT ACCEPTANCE Circuit Court/General Jurisdiction is requesting authorization to accept a $110,000 State Court Administrators Office grant for the Adult Drug Court for FY 2005. The total program cost of $275,000 includes $62,000 in State funds, $22,306 as the required County cash match and $25,694 in calendar year 2004 SCAO grant funds, as well as $165,000 from the Byrne Memorial grant. One PTNE Court Services Officer II position will be created. Administrative and support costs of $1,874 are not recoverab le as indirect costs under the grant but are included in the FY 2005 budget. Zack moved to recommend approval of the attached suggested Fiscal Note. Supported by Suarez. Motion carried unanimously on a roll call vote with Webster absent. 11. CIRCUIT CO URT - 2005 BYRNE GRANT PROGRAM - ADULT - FROM THE MICHIGAN OFFICE OF DRUG CONTROL POLICY - CONTRACT ACCEPTANCE The Circuit Court is requesting authorization to accept a FY 2005 $165,000 Byrne Memorial grant from the Michigan Department of Community Healt h for its Adult Drug Court. The total program of $275,000 includes the $165,000 Byrne grant and $110,000 from the State Court Administrators Office (see Item #10). No additional general fund dollars are required. Funding will continue one Community Servi ce Coordinator and one PTNE Technical Aide and one full -time eligible (FTE) Community Corrections Specialist II will be created. Administrative and support costs of $10,741 are not recoverable as indirect costs under the grant but are included in the F Y 2005 budget. Palmer moved to recommend approval of the attached suggested Fiscal Note. Supported by Suarez FINANCE COMMITTEE Page 5 December 2, 2004 Motion carried unanimously on a roll call vote with Webster absent. 12. MR #04350 - CIRCUIT COURT/FAMILY DIVISION/COURT SERVICES - CREATION OF NEW CLINICAL PSYCHOLOGIST INTERN CLASSIFICATION AND THREE (3) POSITIONS The Circuit Court / Family Division / Court Services is requesting authorization to create a new classification and three Clinical Psychologist Intern positions to replace three contractual Student/Interns compensated at a rate of $85.00 per hour. These new positions will perform less complicated psychological evaluations at a flat rate of $9.25 per hour. It has been determined that the average evaluation lasts approximately 6 hours . The annual cost associated with these three new positions is $30,303 and is currently budgeted. This action will not impact the County's 50% Childcare Fund reimbursement. Zack moved to recommend approval of the attached suggested Fiscal Note. Supporte d by Long. Motion carried unanimously on a roll call vote with Webster absent. 13. CIRCUIT COURT/FAMILY DIVISION - 2005 MICHIGAN DRUG COURT CONTINUATION (SCAO) JUVENILE DRUG COURT GRANT ACCEPTANCE The Circuit Court is requesting authorization to accept a FY 2005 $115,000 grant from the State Court Administrators Office. Total program funding of $155,971, includes the $115,000 SCAO grant, a $17,656 required County cash match and FY 2004 carry forward funds of $23,315. The grant will continue one FTE Special Revenue Community Service Coordinator and one FTE Youth and Family Case Worker II and will partially fund one PTNE Technical Aide. Administrative and support costs of $9,823 are not recoverable as indirect costs under the grant but are included in t he FY 2005 budget. Suarez moved to recommend approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Webster absent. 14. CIRCUIT COURT FAMILY DIVISION - FY 2005 BYRNE GRANT PROGRAM - FROM THE MICHIGAN OFFICE OF DRUG CONTROL POLICY - GRANT ACCEPTANCE The Circuit Court Family Division is requesting authorization to accept a FY 2005 $155,971 grant from the Michigan Department of Community Health for its juvenile drug court. Total program fu nding of $311,942, includes the $155,971 grant and a matching $155,971 SCAO grant (see Item #13). The grant will continue partial funding of one Special Revenue FTE Youth and Family Caseworker II and professional services of $121,125 for contractual substance abuse treatment services. Administrative and support costs of $9,823 are not recoverable as indirect costs under the grant but are included in the FY 2005 budget. Palmer moved to recommend approval of the attached suggested Fiscal Note. Supported b y Knollenberg. Motion carried unanimously on a roll call vote with Webster absent. 15. MR #O4345 - DEPARTMENTS OF CIRCUIT COURT & SHERIFF - TRANSFER OF CHIEF CIRCUIT COURT INVESTIGATOR AND SIX (6) CIRCUIT COURT INVESTIGATOR POSITIONS FROM THE FRIEND OF THE COURT TO THE SHERIFF DEPARTMENT/TECHNICAL SERVICES DIVISION The Circuit Court and the Sheriff are requesting that the Chief Circuit Court Investigator and six Circuit Court Investigator positions be transferred from the Friend of the Court to the Sher iff effective 12/25/04. These positions are responsible for performing investigations and executing warrants by arresting and incarcerating individuals for Circuit Court for enforcement of child support and parenting time orders. This FINANCE COMMITTEE Page 6 December 2, 2004 recommended action is a result of the Michigan Commission on Law Enforcement Standards (MCOLES) reinterpreting the statutes based upon an Attorney General opinion and legal counsel recommendation that all MCOLES certified positions shall be under direct authority of a law en forcement agency. A new unit will be created within the Sheriff's Department/Technical Services Division titled Sheriff/Friend of the Court. On-call pay will be discontinued for these positions since it is not currently available to other deputized classifications in the Sheriff's Department. The Cooperative Reimbursement Grant will be amended to allow for transfer of this function. Crawford moved to recommend approval of the attached suggested Fiscal Note. Supported by Suarez. Motion carried unanimously on a roll call vote with Webster absent. 16. MR #04336 - CLERK/REGISTER/CIRCUIT COURT - TRANSFER OF COURT CLERK POSITIONS FROM THE OFFICE OF THE CLERK/REGISTER TO CIRCUIT COURT/PROBATE COURT The Clerk/Register of Deeds and the Circuit Court are req uesting authorization to transfer from the Clerk/Register of Deeds twenty-two court clerk positions, nineteen to the Circuit Court and three to the Probate Court. The Clerk/Register is responsible only for initiating and maintaining personnel records and payroll. The Court handles actual hiring, firing, disciplining, directing and supervising. The Chief Court Clerk was transferred from the Clerk/Register to the Circuit Court in August of 2002. Of a total salary and fringe benefit cost of $1,285,767, $1,1 12,874 will be transferred to the Circuit court and $172,893 will be transferred to the Probate Court. A letter from Clerk -Elect Ruth Johnson requesting that this decision be deferred until after she had taken office was distributed. Palmer moved to recommend approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Webster absent. 17. MR #04347 - SHERIFF'S OFFICE - CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF OXFORD The Sheriff is requesting authorization to amend its law enforcement contract with the Charter Township of Oxford to create one Deputy II position in the Contracted Patrol Unit, Patrol Services Division. A budget amendment will be made to recognize operating revenue and expense of $73,359 for FY 2005 and $103,149 for FY 2006. One marked vehicle with mobile, prep and mobile data computer will be added to the county fleet at a cost of $31,003 to the Contingency Fund. Long moved to recommend approval of the attached suggested Fiscal Note. Supported by Suarez. Motion carried unanimously on a roll call vote with Webster absent. 18. MR #04346 - SHERIFF'S OFFICE - USE OF FORFEITED FUNDS/EQUIPMENT, DARE, INTERNET & DRUG AWARENESS The Sheriff is requesting authorization to use $35,000 from the Law Enforcement Enhancement account to pay for educational supplies for DARE, Internet and Drug Awareness in compliance with state law governing use of these funds. Supplies including but not lim ited to coloring books, crayons, pencils, etc. will be purchased for these programs. Crawford moved to report to amend the resolution, NOW THEREFORE BE IT FURTHER RESOLVED paragraph, to change the account number from …2853 -60053 to …2203-60053. Supported by Zack. FINANCE COMMITTEE Page 7 December 2, 2004 Motion carried unanimously on a roll call vote with Webster absent. Crawford moved to recommend approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote. 19. MR #04348 - SHERIFF'S OFF ICE - CONTRACT FOR PROCESS OF CIVIL PAPERS 2005/2008 The Sheriff is requesting authorization to contract with County Civil Process Services, Inc., a Michigan corporation, to serve certain Circuit Court civil processes, including Writs of Restitution Execu tion and Attachments, Tax title Notices, Foreclosure Sales, Levy of Real Estate, etc. This function is required of the Sheriff by state law and the Sheriff has the power to deputize an individual to provide this service. This function has been privatized since 1993 and has resulted in a large amount of savings to the County. Funds have been included in the FY 2005 adopted budget. Crawford moved to recommend approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Webster absent. 20. MR #04349 - SHERIFF'S OFFICE - EMERGENCY COMMUNICATIONS CENTER RENOVATION AND EQUIPMENT PURCHASE The Sheriff is requesting authorization to transfer FY 2005 General Fund Designated Fund Balance to the Project Work Order Fund to establish the Sheriff's Office Emergency Communications Center Renovation and Equipment Purchase Project. In conjunction with the installation of the new county -wide Emergency Radio Communications System, it will be necessary to replace a portion of the dispatch equipment within the Sheriff's Office Emergency Communications Center at an estimated cost of $307,454, to construct six new dispatch workstations and purchase six new chairs at a cost of $84,000 and to provide facility renovations estimated at $238,280. Total cost of $725,000 includes contingency of $95,266. Crawford moved to recommend approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Webster absent. 21. SHERIFF'S DEPARTMENT - REORGANIZATION The Sheriff is requesting authorization to reorganize in response to increased responsibilities assumed by the Department as detailed in the resolution and fiscal note. The proposed reorganization does not create any new positions and will result in net savings of $47,253, to be added to the Contingency Fund. Crawford moved to recommend approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Webs ter absent. 22. DEPARTMENT OF FACILITIES MANAGEMENT - REQUEST TO RESCIND MISCELLANEOUS RESOLUTION #04303 AND APPROVE AMENDMENT 1 TO THE LEASE AGREEMENT WITH HD FINANCE COMMITTEE Page 8 December 2, 2004 DEVELOPMENT OF MARYLAND, INC., A MARYLAND CORPORATION, FOR THE NEW COUNTY - WIDE RADIO SYSTEM Miscellaneous Resolution #04017 approved and authorized a lease agreement between Oakland County and HD Development of Maryland, a Maryland Corporation c/o Home Depot, for construction of a radio tower on property located at 225 Avon Road in Rochester Hills. MR #04303 approved and authorized Amendment 1 of the Lease Agreement with Home Depot, U.S.A., a Delaware Corporation, to move the proposed radio tower twenty feet to the north of its original location due to conflict with an existing sanitary sewer line. Amendment 1 contained a mistake in the name of the entity. This resolution will rescind MR #04303 and approves and authorizes Amendment 1 Lease Agreement between Oakland County and HD Development of Maryland, Inc., a Maryland Corporation. Long moved to recommend approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Webster absent. 23. DEPARTMENT OF FACILITIES MANAGEMENT - REQUEST TO RESCIND MISCELLANEOUS RESOLUTION NO. 04310 AND APPR OVE LEASE AGREEMENT WITH OAKLAND COMMUNITY COLLEGE FOR THE NEW COUNTY -WIDE RADIO SYSTEM Miscellaneous Resolution #04310 approved a lease agreement with Oakland Community College for construction of a radio tower at 2900 Featherstone Road in Auburn Hills. The utility company has requested an extension to the utility easement, which requires changes to the exhibits to the Lease Agreement. This proposed resolution would rescind MR #04310 and authorize a new lease agreement containing these replacement exhib its. Palmer moved to recommend approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Webster absent. 24. DEPARTMENT OF FACILITIES MANAGEMENT - REQUEST FOR APPROVAL OF CONSTRUCTION LICENSE AND LEASE AGREEMENT WITH THE VILLAGE OF LAKE ORION FOR THE NEW COUNTYWIDE RADIO SYSTEM Facilities Management is requesting authorization to enter into a construction license and lease agreement with the Village of Lake Orion to construction a radio tow er at 37 East Flint Street in Lake Orion. The County will construct a new radio tower and install radio equipment for the new County-wide radio system at County expense on land provided by the Village of Lake Orion. The County will sell the tower to the Village for $1 upon completion and the Village will lease the County space on the tower for $1 per year. Operation and maintenance of the tower will be the responsibility of the Village. The lease will be for 15 years with three renewable five -year terms. Construction and lease costs will be covered by the 4% emergency telephone operational charge levy authorized by MR #99279, pursuant to MCL 484.1401. Bullard moved to recommend approval of the attached suggested Fiscal Note. Supported by Suarez. Motion carried unanimously on a roll call vote with Webster absent. 25. DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT - COMMUNITY AND HOME IMPROVEMENT DIVISION - FY 2004 HOUSING COUNSELING GRANT ACCEPTANCE Community and Economic Development is requesting authorization to accept federal fiscal year 2004 housing counsel grant funds of $38,324. This is the 10 th year of the grant. The grant will be used to FINANCE COMMITTEE Page 9 December 2, 2004 supplement Community Development Block Grant personnel funds allocated to deliver housing counseling services. No County funding is required. Indirect costs are not paid for this grant due to administrative and planning limits. Zack moved to recommend approval of the attached suggested Fiscal Note. Supported by Gregory. Motion carried unanimously on a roll call vote with Webster absent. 26. MR #04341 - COMMUNITY & ECONOMIC DEVELOPMENT/ADMINISTRATION - DELETE ONE (1) GF/GP ACCOUNT CLERK II POSITION Community & Economic Development is requesting authorization to delete one General Fund/General Purpose (GF/GP) Account Clerk II position in the Administration Division, effective October 1, 2004. This position is one of three in the Administration Unit assigned to Automation Alley. Effective October 1, 2004, Automation Alley has assumed this accounting fun ction. Deletion of this position will reduce GF/GP expenditure and revenue budgets by $63,514 for FY 2005 and by $65,174 for FY 2006. Long moved to recommend approval of the attached suggested Fiscal Note. Supported by Jamian. Motion carried unanimously on a roll call vote with Webster absent. 27. DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT - PLANNING & ECONOMIC DEVELOPMENT SERVICES - ROUGE GREEN CORRIDOR IDENTITY DEMONSTRATION PROJECT GRANT ACCEPTANCE Community and Economic Development is reque sting authorization to accept federal grant funding of $40,000 for the Rouge Green Corridor Identity Project, awarded through the Rouge River National Wet Weather Demonstration Project, Wayne County. Grant funds will be used to provide funding for contrac tual services for signage, brochures, PowerPoint presentation, web site development and printing of brochures and planning/marketing guidelines to provide local communities with the tools to identify and facilitate the promotion, protection and enhancement of "Riparian Green Corridors." Suarez moved to recommend approval of the attached suggested Fiscal Note. Supported by Knollenberg. Motion carried unanimously on a roll call vote with Webster absent. 28. DRAIN COMMISSIONER - ROUGE-OAKLAND PUBLIC EDUC ATION ACTIVITIES PROJECT GRANT - INTERAGENCY AGREEMENT The Drain Commissioner is requesting authorization to accept federal grant funding of $155,000 for the Rouge-Oakland Public Education Activities Project, awarded through the Rouge River National Wet Weather Demonstration Project, Wayne County. The total project cost of $310,000 includes a required $155,000 match from Oakland County, to be provided by existing personnel time already assigned to this task, as well as documented donations and free servic es. Knollenberg moved approval of the attached suggested Fiscal Note. Supported by Suarez. Motion carried unanimously on a roll call vote with Webster absent. 28a. COUNTY TREASURER - RESOLUTION TO AUTHORIZE OAKLAND COUNTY SEWAGE DISPOSAL SYSTEM REFUN DING BONDS FINANCE COMMITTEE Page 10 December 2, 2004 The resolution would authorize refunding of Oakland County Sewage Disposal System Bonds for the Village of Franklin, Series 2005, for bonds maturing in the years 2005 through 2015, as allowed for by Act 34 of 2001, as amended. It is anticipated that this action will result in estimated savings of $300,000. Suarez moved approval of the attached suggested Resolution. Supported by Knollenberg. Motion carried unanimously on a roll call vote with Webster absent. 28b. COUNTY TREASURER - BLOOMFIELD TOWNSHIP CSO DRAINAGE DISTRICT REFUNDING BONDS - FULL FAITH AND CREDIT The resolution would authorize refunding of Bloomfield Township CSO Drainage District Bonds, Series 2005, for bonds maturing in the years 2005 through 2015, as allowed for by Act 34 of 2001, as amended. It is anticipated that this action will result in estimated savings of $116,000. Jamian moved approval of the attached suggested Resolution. Supported by Moss. Motion carried unanimously on a roll call vote with Webster absent. 29. COUNTY EXECUTIVE - EMERGENCY RESPONSE AND PREPAREDNESS - ACCEPTANCE FOR FY 2005 GRANT PROGRAM FOR CITIZEN CORPS/COMMUNITY EMERGENCY RESPONSE PROGRAMS (CERT) Emergency Response and Preparedness is requesting authorization to accept a FY 2005 reimburse ment grant for qualified expenses up to, but not exceeding $40,232.25, for the period September 7, 2004, through October 31, 2005. Funding will be used to expand Community Emergency Response Training for Citizen Corps. Zack moved to recommend approval of the attached suggested Fiscal Note. Supported by Suarez. Motion carried unanimously on a roll call vote with Webster absent. 30. COUNTY EXECUTIVE EMERGENCY RESPONSE AND PREPAREDNESS - HAZARDOUS MATERIALS EMERGENCY PLANNING 2004 -2005 GRANT AGREEMENT Emergency Response and Preparedness is requesting authorization to accept a FY 2005 $8,700 grant from the Michigan Department of State Police under the Superfund amendment and Reauthorization Act of 1986, Title III, requiring the planning and provision for community right to know on extremely hazardous substances in local communities. Funds will be used to update and submit new plans regarding 302 hazardous materials. A County in -kind grant match of $2,175 is included in the budget. Palmer moved to recommend approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Webster absent. 31. DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - ACCEPTANCE OF DONATED LUMEX INSTRUMENT The Health Division is requesting authorization to accept from General Motors Corporation, with written FINANCE COMMITTEE Page 11 December 2, 2004 agreement with the Michigan Department of Environmental Quality, the donation of a Lumex Air Quality Monitoring instrument in accordance with MR #83204, Acceptance of a Gi ft Donation from Private Sources. The value of the donated equipment is assessed at $13,000 with yearly calibration cost of $400. The equipment will be used to detect mercury vapors. Long moved to recommend approval of the attached suggested Fiscal Not e. Supported by Gregory. Motion carried unanimously on a roll call vote with Webster absent. 32. DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - ACCEPTANCE OF DONATED MICROBIOLOGY ANALYZER The Health Division is requesting authorization to accept the do nation of a Microscan Autoscan 4 microbiology analyzer from the Michigan Department of Community Health/Bureau of Laboratories in accordance with MR #83204, Acceptance of a Gift Donation from Private Sources. The value of the donated equipment is assessed to be approximately $20,000, with $3,920 maintenance costs to be funded by the Lab Bio-terrorism grant. Funding for maintenance is included in the budget. This equipment will be used to enhance the Health Division Laboratory's ability to detect and resp ond to emerging infectious disease agents. Suarez moved to recommend approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Webster absent. 33. MR #04338 - HUMAN RESOURCES - SALARY ADMINISTRATION 4TH QUARTER REPORT FOR FY 2004 Human Resources is requesting approval of its Salary Administration 4 th Quarter Report for FY 2004. Of 3 classifications / 3 positions reviewed, it is being recommended that those three classifications / three positions be upgraded as identified in the resolution. Total annual cost of salary grade adjustments for General Fund positions is $2,514, with the impact on the General Fund for FY2005 being $1,934. Total annual cost of salary grade adjustments for Special R evenue positions if $6,474, with the impact on Special Revenue Fund, Friend of the Court 215 - for FY 2005 being $4,980. Jamian moved to recommend approval of the attached suggested Fiscal Note. Supported by Suarez. Motion carried unanimously on a roll call vote with Webster absent. 34. MR #04339 - HUMAN RESOURCES DEPARTMENT - REORGANIZATION Human Resources is requesting approval of its proposed reorganization as detailed in the resolution and accompanying attachments. Reclassifications and transfers requested will result in an annual net cost to the General Fund of $35,076, with the impact on the FY 2005 budget being $26,976. Jamian moved to recommend approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Webster and Crawford absent. 35. BOARD OF COMMISSIONERS/LAW LIBRARY - LAW LIBRARY COMPUTER EQUIPMENT REPLACEMENT GRANT ACCEPTANCE FINANCE COMMITTEE Page 12 December 2, 2004 The Law Library is requesting acceptance of a $19,400 grant from the Oakland County Bar Foundation for computer equipment replacement. Funds will help to replace seventeen PC workstations, over five years old, and six nine -year-old printers. This grant is in its seventh year of the cycle and has been used to purchase capital projects. Total cost of the program is $44,800 with a $25,400 grant match to be provided by General Fund Designated Fund Balance for the County Library. Knollenberg moved to recommend approval of the attached suggested Fiscal Note. Supported by Suarez. Motion carried unanimously on a roll call vote with Webster absent. 36. DEPARTMENT OF MANAGEMENT AND BUDGET - 2004 APPORTIONMENT OF LOCAL TAX RATES Management and Budget is requesting authorization to revise previously adopted apportionment rates, pursuant to MR #04306, to allo w additional millages voted up through December 7, 2003, for schools and, if adopted, up to and including November 2, 2004, for taxing jurisdictions. A revised copy of the 2004 Apportionment of Local Tax Rates document was provided to all commissioners. The Apportionment Report for 2004 is revised for the townships of Brandon, Commerce, Milford and Waterford, the cities of Auburn Hills, Ferndale and Pontiac and the school districts of Birmingham, Novi and Rochester. Palmer moved to recommend approval of the attached suggested Resolution. Supported by Jamian. Motion carried unanimously on a roll call vote with Webster absent. 37. MR #04334 - DEPARTMENT OF INFORMATION TECHNOLOGY - CONTRACT WITH SOUTHEAST MICHIGAN COUNCIL OF GOVERNMENTS (SEMCOG) FOR 2005 REGIONAL ORTHOIMAGERY PROJECT Information Technology is requesting authorization to execute a contract between Oakland County and the Southeast Michigan Council of Governments to acquire digital orthoimagery in 2005 for the seven county region. In the past, Oakland County has updated its aerial photos every three years. This action will allow one flight to be performed for 2005 for southeast Michigan. The County's portion of the cost will not exceed $155,000 and will be paid in installments to SEMCOG ac cording to the payment schedule listed in the contract. Funding is available in the IT Fund (636) Net Assets Unrestricted -Designated Projects for GIS Enhancements. Jamian moved to recommend approval of the attached suggested Fiscal Note. Supported by Lo ng. Motion carried unanimously on a roll call vote with Webster absent. 38. MR #04335 - DEPARTMENT OF INFORMATION TECHNOLOGY - CLEMIS COMMUNITY CRIMEWATCH Information Technology is requesting authorization to expand the CLEMIS Community Crimewatch program from its pilot community of Pontiac to other members of CLEMIS within Oakland County. Implementation costs are estimated at $675,000, including project management, scope change and contingency. Funds are available in the Designated Fund Balance for th e CLEMIS Community Crimewatch. Oakland County currently pays the licensing & maintenance of the Interwoven Team Site content management system for the end user. Each agency will be offered two end -user licenses; however, the agency will be responsible fo r the cost of any additional licenses & maintenance. This resolution will approve extending the site to those agencies noted in the resolution. FINANCE COMMITTEE Page 13 December 2, 2004 Mr. Daddow noted that since Pontiac's pilot site came on line in early October, there have been 60,000 inquiries averaging about 20 minutes each. Palmer moved to recommend approval of the attached suggested Fiscal Note. Supported by Knollenberg. Motion carried unanimously on a roll call vote with Webster absent. 40. DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2004 YEAR-END REPORT AND BUDGET AMENDMENTS The resolution provides for the reporting of Fiscal Year 2004 operations by Management and Budget and authorizes acceptance of the results of operations by line -item after inclusion of expenditures, accruals, encumbrances, appropriations carried -forward, transfers, adjustments and closing entries. Further the resolution approves specific write -off of debts, amendment to various line items to include funds for outstanding purchase orders, adjustments to fun d balance and appropriations of and to specific Designated Fund Balances. Specifics are outlined in the resolution, schedules and Letter of Transmittal from Management and Budget. Palmer moved to recommend approval of the attached suggested Resolution. S upported by Jamian. Motion carried unanimously on a roll call vote with Webster absent. 39. RADIO PROJECT - FINANCIAL STATUS / ISSUES - OCTOBER 18, 2004 Mr. Daddow reported on the status of the radio project. Of the 36 radio towers being built, the FCC has approved 26 of the needed frequencies. The County is hoping to obtain the other 10 frequencies in the next 60 to 90 days. All towers will be sited by year -end with the exception of Oakland and Highland Townships. Tower construction in Orion Township has been delayed due to the discovery of habitat for the Indiana Bat. A biologist has been called in to make sure that it is not disturbed. The network switch should be ready in February to allow for lighting of some of the towers. EMS personnel have b een surveyed regarding their equipment needs. The issue of equipment parity will be addressed. Tower construction and frequency interference issues have impacted the budget more than anticipated but equipment will be decreased which should free up some f unds included in the cash flow analysis. This information will be looked at again in March. Discussion on operation of the fund will be held in the next year. The Emergency Telephone Services Committee is working on the technology issues to support ext ension of wireless and wireline telephone surcharge legislation. There is a concern regarding Voice over IP (telephone calls via the Internet) which will impact the revenue base for this Fund. Mr. Daddow thanked Fiscal Services staff for the detail work on the project. Ms. Coates reported that Highland Township has offered a second parcel north of M -59 to site a tower rather than the original site, located in a historical district behind a church. There is an existing Nextel tower on this parcel. Nextel's lease agreement with the Township allows them to make the determination of what might interfere with their tower operations. Nextel has indicated that the County's tower should be at least 500 feet away, which would place it off the parcel. The Count y is asking Nextel to reconsider because many of the towers in Oakland County are close to each other without interference. Topography in the Township is difficult and, without a tower, there will be a problem getting coverage. Crawford moved to recei ve and file Mr. Daddow's memo and attachments dated October 18, 2004. Supported by Knollenberg. Motion carried on a voice vote. FINANCE COMMITTEE Page 14 December 2, 2004 COMMUNICATIONS a. Department of Management and Budget / Purchasing Division - Contract Exception Report for the Month of November, 2004 b. Department of Information Technology - CLEMIS Funds - Financial Statements and Schedules for the Year Ended September 30, 2004 c. 52nd District Court - Division I - Sobriety Court Update d. Memo from Roland C. Fancher, Kalamazoo County / F OC : Federal Incentive Distribution Meeting e. 43rd District Court (Ferndale) - Non-52nd District Court Technology Incentive Funds Appropriation f. Department of Community and Economic Development - Solid Waste Resource Management - Brownfield Cleanup Revolving Loan Fund (BCRLF) - Application g. Department of Community & Economic Development - Solid Waste Resource Management - Hazardous Material Assessment Grant - Application h. Department of Community and Economic Development - Solid Waste Resource Mana gement - Petroleum Assessment Grant - Application i. Oakland County Parks and Recreation (OCPR) - FY 2005 "Girls on the Run" Program through the Michigan Recreation and parks Association - Mini Grant Application Crawford moved to receive and file the co mmunications. Supported by Zack. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 11:08 a.m. ________________________ _______________________________ Helen Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.