HomeMy WebLinkAboutMinutes - 2005.01.12 - 35966 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PERSONNEL COMMITTEE January 12, 2005 The meeting was called to order by Chairperson Jamian at 9:34 a.m . in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PERSONNEL COMMITTEE MEMBERS PRESENT: Greg Jamian, Chairperson, Thomas Middleton, Eric Coleman, Chuck Moss, William Patterson, Mike Rogers, John Scott, George Suarez, Mattie Hatchett, and Jim Nash PERSONNEL COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: Human Resources Nancy Scarlet, Director Mary Pardee, Supervisor Jennifer Mason, HR Manager Lori Motyka, Supervisor Heather Mason, HR Analyst Kelly Karns, HR Analyst Jordie Kramer, HR Analyst Karen Jones, Labor Relations Specialist Community & Economic Development Dennis Toffolo, Director Hayes Jones, Deputy Director County Executive Carmen Talbot Corporation Counsel Karen Agacinzki Information Technology Ed Poisson, Director Board of Commissioners Bill Bullard, Jr., District #2 Larry Doyle, Administrative Director Sheryl Mitchell, Senior BOC Analyst Harvey Wedell, Senior BOC Analyst Greg Jamian Chairperson Tom Middleton Majority Vice-Chair Eric Coleman Minority Vice-Chair Chuck Moss William Patterson Mike Rogers John A. Scott George W. Suarez Mattie Hatchett Jim Nash Nancy Wenzel, Committee Coordinator Personnel Committee Page 2 January 12, 2005 MINUTES OF December 1, 2004 Chairperson Jamian indicated the Minutes of December 1, 2004 have been distributed and asked if there were any corrections. As there were no corrections the minutes of the December 1, 2004 meeting stand as pr inted. Chairperson Jamian indicated he had two requests to amend the agenda to add items: 6. County Executive/Administration Creation of One Deputy County Executive I Position 7. MR #05002 Board of Commissioners – Re-Establish Child Care Study Group There was no objection. PUBLIC COMMENT Ed Poisson addressed the Committee regarding his appointment to the position of Director of Information Technology, thanking the Committee for their co-operation in the past HUMAN RESOURCES DEPARTMENT - OVERVIEW Nancy Scarlet highlighted her Human Resources Department Summary indicating the contact for each Division/Unit and their responsibilities. Commissioner Rogers requested information regarding the position of Deputy Director being filled with a PTNE employee. It was indicated Mr. Eaton was working in Labor Relations particularly focused on the Deputy Sheriff's negotiation process. As a PTNE employee Mr. Eaton is eligible to work 1,000 a year, hours begin accruing on December 25, 2004. Commissioner Coleman requested the Committee be notified when the allotted 1,000 hours are reached and what is being done to identify a full time employee to fill the Deputy Director position. Moss moved to Receive & File. Supported by Coleman. Motion carried on a voice vote. APPOINTMENTS – CLASSIFICATION DETERMINATION HEARING SUBCOMMITTEE The Classification Determination Hearing Subcommittee is a subcommittee of the Personnel Committee established to hear appeals of the Human Resource's Department determinations of classification placements as outlined in Merit Rule 3. Chairperson Jamian indicated he would like to appoint himself, Commissioner Middleton, and Commissioner Suarez to the Subcommittee with Commissioner Hatchett as alternate. Coleman moved approval of the above-mentioned appointments. Supported by Patterson. Motion carried on a voice vote. Personnel Committee Page 3 January 12, 2005 APPOINTMENTS – JOB EVALUATION REVIEW PANEL APPOINTMENTS The Job Evaluation Review Panel hears employee appeals resulting from S alary Grade Review studies conducted by the Human Resources Department. Chairperson Jamian indicated he would like to appoint Commissioners Scott and Coleman to the Review Panel with Commissioner Nash as alternate. The other appointments to the Review Panel are as follows: County Executive – Gerald Poisson, Judith Cunningham as alternate Circuit Court Judges – Kevin Oeffner, Lisa Langton as alternate Other Elected Officials – Kevin Larsen, Undersheriff Michael McCabe as alternate Coleman moved the Personnel Committee Report to the General Government Committee recommending approval of the above -mentioned appointments. Supported by Moss. Motion carried on a voice vote. HUMAN RESOURCES – REQUEST TO AUTHORIZE AN OPTIONAL SUPPLEMENTARY INCENTIVE FOR GENERAL STAFF NURSE POSITIONS MR #01200 created an optional supplemental incentive bonus for new hires for difficult to fill positions. The Human Resources Department will determine the need to award an incentive and Management and Budget will determine salaries favorability within the department budget where the vacancy is located. The optional supplemental incentive is based on a formula not to exceed five percent of the maximum step of the salary range for the specific classification identified and not to exceed a maximum of $5,000 per hire. Prior to acceptance of the bonus new hires must sign a statement agreeing to pay back the entire bonus if they leave employment with Oakland County within one year of initial employment. The Human Resources Department is requesting authorization to offer an incentive for Registered Nurses in the amount of $2,500. Moss moved the Personnel Committee allow the Human Resources Department to offer an Optional Supplementary Incentive of $2,500 in the recruitment of Registered Nurses. Supported by Scott. Motion carried unanimously on a roll call vote. Personnel Committee Page 4 January 12, 2005 HUMAN RESOURCES DEPARTMENT - FISCAL YEAR 2004 WAGE AND BENEFIT REOPENER AND FISCAL YEAR 2005 EXTENSION OF THE LABOR AGREEMENT FOR EMPLOYEES REPRESENTED BY THE OAKLAND COUNTY EMPLOYEES UNION Oakland County and the Oakland County Employees Union have been negotiating a Wage and Benefit Re-opener and one-year contract extension covering approximately 379 employees. An agreement has been reached for the period of October 1, 2004 through September 30, 2005 providing a 2% increase for Fiscal Year 2004; and a 3% increase for Fiscal Year 2005. A draft of a suggested "Letter of Intent" was distributed to Committee members. Patterson moved approval of the attached suggested resolution. Supported by Rogers Motion carried on a unanimous roll call vote. COUNTY EXECUTIVE/ADMINISTRATION CREATION OF ONE DEPUTY COUNTY EXECUTIVE I POSITION The County Executive is requesting the creation of one GF/GP Deputy County Executive I position in the County Executive/Administration to focus more attention on the County's business developments in the Emerging Sector Project. This project will focus on attracting overseas investments while continuing to strengthen Oakland County's economic future by developing the best business environment possible. The funding for this new position will be partially offset by the deletion of one GF/GP Community and Minority Affairs Coordinator position. The remaining funding will be reallocated from the Capital Improvement line item. Hatchett moved the Personnel Committee Report to the full Board with the recommendation this resolution be adopted. Supported by Suarez. Motion carried on a unanimous roll call vote. MR #05002 BOARD OF COMMISSIONERS – RE-ESTABLISH CHILD CARE STUDY GROUP In July 2004 the Personnel Committee established a Childcare Study Group to develop a Request for Proposal for a new operator/manager contract for the Oakland County On-Site Childcare facility. The Study Group has evaluated the written proposals submitted and interviewed the firms receiving the highest evaluations. However, there was not sufficient time to deliberate towards making a final recommendation to the Personnel Committee in 2004. MR #05002 is requesting the re-establishment of the Study Group to complete the work previously initiated and report its recommendation to the Personnel Committee within 90 days of the adoption of this resolution. The Group consists of: Commissioners Rogers and Middleton, Lisa Czyz, Brett Rasegan, Scott Guzzy, LaVerne Smith and Jordie Kramer. Suarez moved the Personnel Committee Report to the full Board with the recommendation MR #05002 be adopted. Supported by Nash. Motion carried on unanimous roll call vote. Personnel Committee Page 5 January 12, 2005 COMMUNICATIONS Coleman moved to Receive and File Communication Items A & B. Supported by Middleton. A. 2005 Position Change Summary B. Gretchen's House 3rd Quarter 2004 Report Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Carmen Talbot of the County Executive's Office reported the State of the County address will be February 10th and invitations will be sent out soon. There being no further business to come before the Committee the meeting was adjourned at 11:10 a.m. ______________________________________ Nancy Wenzel, Committee Coordinator ________________________________________ Lawrence M. Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.