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HomeMy WebLinkAboutMinutes - 2005.01.13 - 35967CHUCK MOSS Chairperson MIKE ROGERS Vice Chairperson TIM MELTON Minority Vice Chairperson January 13, 2005 Chairperson Moss called the meeting of the Finance Committee to order at 9:00 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Chuck Moss, Mike Rogers, Tim Melton, Charles Palmer, Eric Wilson, Greg Jamian, Christine Long, David Coulter, Helaine Zack, David Woodward COMMITTEE MEMBERS ABSENT WITH NOTICE: Hugh Crawford OTHERS PRESENT : EQUALIZATION Dave Hieber, Manager EXECUTIVE OFFICE Gerald Poisson, Deputy Executive Bob Daddow, Assistant Deputy Executive FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Prentiss Malone, Analyst Joe Rozell, Analyst FRIEND OF THE COURT Suzanne Hollyer, Friend of the Court HUMAN RESOURCES Nancy Scarlet, Director INFORMATION TECHNOLOGY Ed Poisson, Director MANAGEMENT & BUDGET Laurie Van Pelt, Director PURCHASING Joe Hylla, Manager SHERIFF Dale Cunningham, Business Manager BOARD OF COMMISSIONERS Larry Doyle, Administrative Directo r Harvey Wedell, Sr. Analyst Sheryl Mitchell, Sr. Analyst Helen Hanger, Sr. Committee Coordinator MINUTES Hearing no corrections, Chairman Moss indicated that the minutes of December 2, 2004, would stand as printed. PUBLIC COMMENT None. 5. CONTINGENCY REPORT OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Hugh D. Crawford Eric Wilson Greg Jamian Christine Long David Coulter Helaine Zack David Woodward FINANCE COMMITTEE Page 2 January 13, 2005 The Contingency Fund Balance of $262,983 remain unchanged by actions on today's agenda. Zack moved to receive and file the FY 2005 Contingency Report dated January 5, 2005. Supported by Long. Motion carried on a voice vote. REGULAR AGENDA 6. CIRCUIT COURT / FRIEND OF THE COURT - 2005 ACCESS AND VISITATION GRANT ACCEPTANCE The Friend of the Court (FOC) is requesting authorization to accept a Fiscal Year 2005 grant award not to exceed $30,000, from the State Court Administra tive Office, to perform services in conjunction with facilitating parenting time (visitation) for certain cases as determined by the Court. The FOC will contract with HAVEN to provide this service. HAVEN has agreed to provide the required 10% in -kind match of $3,450. Long moved to recommend approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Crawford and Woodward absent. 7. SHERIFF'S OFFICE - FY 2005 OFF-ROAD VEHICLE (ORV) SAFETY REDUCTION PROGRAM REIMBURSEMENT GRANT APPLICATION/ACCEPTANCE The Sheriff is requesting authorization to accept a $2,400 Off -Road Vehicle Safety Education Program Reimbursement Grant from the Michigan Department of Natural Resources. Reimbursement is pr ovided for Fiscal Year 2004 at $20 per student based for an estimated 120 students. Palmer moved to recommend approval of the attached suggested Fiscal Note. Supported by Wilson. Motion carried unanimously on a roll call vote with Crawford and Woodward absent. 8. DEPARTMENT OF MANAGEMENT AND BUDGET / EQUALIZATION DIVISION - APPROVAL OF CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH THE CITIES OF HAZEL PARK, PONTIAC AND WIXOM AND THE CHARTER TOWNSHIP OF BRANDON Equalization is requesting authorization to contract with the cities of Hazel Park, Pontiac and Wixom and the Charter Township of Brandon to provide personal and real property services as detailed in the contract. For contract years 2004 -2005 and 2005 -2006 respectively , the municipalities agree to pay the sum of $14.52 for each real property description and $12.88 for each personal property description for the life of the contract. Payment for the first contract year is due July 1, 2005, and for the second year July 1, 2006. Coulter moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Crawford and Woodward absent. 9. COUNTY EXECUTIVE/ADMINISTRATION - CREATION OF ONE (1) DEPUTY COUNTY EXECUTIVE I POSITION FINANCE COMMITTEE Page 3 January 13, 2005 The County Executive is requesting authorization to create one General Fund/General Purpose Deputy County Executive I Position. Position costs of $200,783 will be offset by the deletion of one GF/GP Community and Minority Affairs Coordinato r position, with annual savings of $112,733. Funding to cover the cost differential of $64,215 for FY 2005 and $88,050 for FY 2006 will be generated through a reprioritization of General Fund appropriations, specifically by reducing the annual General Fund line-item transfer, which increases the fund balance of the Building Improvement Fund. This position will focus on the Emerging Sectors Project to attract overseas investment and to retain business. Mr. Poisson explained that the focus on job retention and recruitment would be elevated through utilization of Mr. Toffolo. Mr. Hayes Jones will be promoted from the position of Deputy Director of Community and Economic Development to Director and the duties previously handled by the position of Community an d Minority Affairs Coordinator will be handled through Mr. Jones and his staff. Mr. Poisson and Ms. Van Pelt provided a brief explanation of budgetary actions taken over the past several years in response to declining revenue sharing relative to the Gen eral Fund and the Building Improvement Fund. Zack moved to recommend approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Webster absent. COMMUNICATIONS A. Contract Exception Report fo r the Month of December, 2004 Administrative staff responded to questions from the committee members regarding single source contracts with Netegrity, SBC and Mavron, Inc. B. Sheriff's Office - CY 2005 Marine Safety Program Grant Application Long moved to receive and file the communications. Supported by Palmer. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Commissioner Wilson asked to be provided with a short update on the recent computer problems experienced throughout the County. Mr. Poi sson explained that the Server controlling the domain hard drive crashed. The hard drive was replaced but corrupt data entered the system and was replicated when the server was brought back up. Information Technology staff is now moving through the corre ction process PC by PC. Those on Thin Client were put back onto the system all at once. There being no other business to come before the committee, the meeting was adjourned at 9:37 a.m. ________________________ _______________________________ Helen Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.