HomeMy WebLinkAboutMinutes - 2005.01.13 - 35967CHUCK MOSS
Chairperson
MIKE ROGERS
Vice Chairperson
TIM MELTON
Minority Vice Chairperson
January 13, 2005
Chairperson Moss called the meeting of the Finance Committee to order
at 9:00 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County
Service Center, Pontiac, Michigan.
COMMITTEE MEMBERS PRESENT :
Chuck Moss, Mike Rogers, Tim Melton, Charles Palmer, Eric Wilson, Greg Jamian, Christine Long,
David Coulter, Helaine Zack, David Woodward
COMMITTEE MEMBERS ABSENT WITH NOTICE:
Hugh Crawford
OTHERS PRESENT :
EQUALIZATION Dave Hieber, Manager
EXECUTIVE OFFICE Gerald Poisson, Deputy Executive
Bob Daddow, Assistant Deputy Executive
FISCAL SERVICES Tim Soave, Manager
Nancy Fournier, Chief
LaVerne Smith, Supervisor
Prentiss Malone, Analyst
Joe Rozell, Analyst
FRIEND OF THE COURT Suzanne Hollyer, Friend of the Court
HUMAN RESOURCES Nancy Scarlet, Director
INFORMATION TECHNOLOGY Ed Poisson, Director
MANAGEMENT & BUDGET Laurie Van Pelt, Director
PURCHASING Joe Hylla, Manager
SHERIFF Dale Cunningham, Business Manager
BOARD OF COMMISSIONERS Larry Doyle, Administrative Directo r
Harvey Wedell, Sr. Analyst
Sheryl Mitchell, Sr. Analyst
Helen Hanger, Sr. Committee Coordinator
MINUTES
Hearing no corrections, Chairman Moss indicated that the minutes of December 2, 2004, would
stand as printed.
PUBLIC COMMENT
None.
5. CONTINGENCY REPORT
OAKLAND COUNTY BOARD OF COMMISSIONERS
1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470
Telephone (248) 858 -0100 FAX (248) 858-1572
FINANCE COMMITTEE
Charles Palmer
Hugh D. Crawford
Eric Wilson
Greg Jamian
Christine Long
David Coulter
Helaine Zack
David Woodward
FINANCE COMMITTEE Page 2
January 13, 2005
The Contingency Fund Balance of $262,983 remain unchanged by actions on today's agenda.
Zack moved to receive and file the FY 2005 Contingency Report dated January 5, 2005. Supported
by Long.
Motion carried on a voice vote.
REGULAR AGENDA
6. CIRCUIT COURT / FRIEND OF THE COURT - 2005 ACCESS AND VISITATION GRANT
ACCEPTANCE
The Friend of the Court (FOC) is requesting authorization to accept a Fiscal Year 2005 grant award not to
exceed $30,000, from the State Court Administra tive Office, to perform services in conjunction with
facilitating parenting time (visitation) for certain cases as determined by the Court. The FOC will contract
with HAVEN to provide this service. HAVEN has agreed to provide the required 10% in -kind match of
$3,450.
Long moved to recommend approval of the attached suggested Fiscal Note. Supported by Palmer.
Motion carried unanimously on a roll call vote with Crawford and Woodward absent.
7. SHERIFF'S OFFICE - FY 2005 OFF-ROAD VEHICLE (ORV) SAFETY REDUCTION PROGRAM
REIMBURSEMENT GRANT APPLICATION/ACCEPTANCE
The Sheriff is requesting authorization to accept a $2,400 Off -Road Vehicle Safety Education Program
Reimbursement Grant from the Michigan Department of Natural Resources. Reimbursement is pr ovided
for Fiscal Year 2004 at $20 per student based for an estimated 120 students.
Palmer moved to recommend approval of the attached suggested Fiscal Note. Supported by
Wilson.
Motion carried unanimously on a roll call vote with Crawford and Woodward absent.
8. DEPARTMENT OF MANAGEMENT AND BUDGET / EQUALIZATION DIVISION - APPROVAL OF
CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH THE
CITIES OF HAZEL PARK, PONTIAC AND WIXOM AND THE CHARTER TOWNSHIP OF BRANDON
Equalization is requesting authorization to contract with the cities of Hazel Park, Pontiac and Wixom and
the Charter Township of Brandon to provide personal and real property services as detailed in the contract.
For contract years 2004 -2005 and 2005 -2006 respectively , the municipalities agree to pay the sum of
$14.52 for each real property description and $12.88 for each personal property description for the life of
the contract. Payment for the first contract year is due July 1, 2005, and for the second year July 1, 2006.
Coulter moved approval of the attached suggested Fiscal Note. Supported by Long.
Motion carried unanimously on a roll call vote with Crawford and Woodward absent.
9. COUNTY EXECUTIVE/ADMINISTRATION - CREATION OF ONE (1) DEPUTY COUNTY
EXECUTIVE I POSITION
FINANCE COMMITTEE Page 3
January 13, 2005
The County Executive is requesting authorization to create one General Fund/General Purpose Deputy
County Executive I Position. Position costs of $200,783 will be offset by the deletion of one GF/GP
Community and Minority Affairs Coordinato r position, with annual savings of $112,733. Funding to cover
the cost differential of $64,215 for FY 2005 and $88,050 for FY 2006 will be generated through a
reprioritization of General Fund appropriations, specifically by reducing the annual General Fund line-item
transfer, which increases the fund balance of the Building Improvement Fund. This position will focus on
the Emerging Sectors Project to attract overseas investment and to retain business.
Mr. Poisson explained that the focus on job retention and recruitment would be elevated through utilization
of Mr. Toffolo. Mr. Hayes Jones will be promoted from the position of Deputy Director of Community and
Economic Development to Director and the duties previously handled by the position of Community an d
Minority Affairs Coordinator will be handled through Mr. Jones and his staff.
Mr. Poisson and Ms. Van Pelt provided a brief explanation of budgetary actions taken over the past several
years in response to declining revenue sharing relative to the Gen eral Fund and the Building Improvement
Fund.
Zack moved to recommend approval of the attached suggested Fiscal Note. Supported by Palmer.
Motion carried unanimously on a roll call vote with Webster absent.
COMMUNICATIONS
A. Contract Exception Report fo r the Month of December, 2004
Administrative staff responded to questions from the committee members regarding single source contracts
with Netegrity, SBC and Mavron, Inc.
B. Sheriff's Office - CY 2005 Marine Safety Program Grant Application
Long moved to receive and file the communications. Supported by Palmer.
Motion carried on a voice vote.
OTHER BUSINESS/ADJOURNMENT
Commissioner Wilson asked to be provided with a short update on the recent computer problems
experienced throughout the County. Mr. Poi sson explained that the Server controlling the domain hard
drive crashed. The hard drive was replaced but corrupt data entered the system and was replicated when
the server was brought back up. Information Technology staff is now moving through the corre ction
process PC by PC. Those on Thin Client were put back onto the system all at once.
There being no other business to come before the committee, the meeting was adjourned at 9:37 a.m.
________________________ _______________________________
Helen Hanger Lawrence M. Doyle
Senior Committee Coordinator Administrative Director
NOTE: The foregoing minutes are subject to Committee approval.