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HomeMy WebLinkAboutMinutes - 2005.02.07 - 35968WILLIAM R. PATTERSON Chairperson CHRISTINE LONG Vice Chairperson MATTIE MCKINNEY HATCHETT Minority Vice Chairperson February 7, 2005 Chairperson Patterson called the meeting of the General Government Committee to order at 2:02 p.m. in Committee Room A, Commissioners’ Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: William R. Patterson, Christine Long, Mattie McKinney Hatchett, Eric Wilson, Eileen Kowall, Will Molnar, Vincent Gregory, David Coulter, Tim Melton COMMITTEE MEMBERS ABSENT: Hugh D. Crawford OTHERS PRESENT INFORMATION TECHNOLOGY Ed Poisson, Director Janette McKenna, Chief Dale Kukla, Manager EXECUTIVE OFFICE Phil Bertolini, Deputy County Executive Robert Daddow, Deputy County Executive Dennis Toffolo, Deputy County Executive HUMAN SERVICES Dr. Thomas Gordon, Ph.D., Director HUMAN RESOURCES David Vande Grift, Analyst Heather Mason, Analyst 52nd DISTRICT COURT – 2nd DIVISION Sharon Rupe, Court Administrator COMMUNITY & ECONOMIC DEVELOPMENT Hayes W. Jones, Deputy Director CLERK/REGISTER OF DEEDS Jim Van Leuven, Deputy Clerk/Register COMMUNITY & HOME Karry Rieth, Manager IMPROVEMENT Kathy Williams, Special Projects Coordinator SHERIFF’S OFFICE Dale Cunningham, Business Manager WATERFORD TOWNSHIP Robert Seeterlin, F & H.R. Director 51st DISTRICT COURT Jennifer Marlinga, Court Administrator GENERAL PUBLIC Elizabeth Chiappelli, Esquire Don Chisholm, Resident Mary Chisholm, Resident Maryellen Stachelek, Resident OLHSA Ron Borngesser, CEO STRATEGIC PUBLIC AFFAIRS Kim Haefner, Lobbyist OTHERS PRESENT, CONT’D. BOARD OF COMMISSIONERS Lawrence Doyle, Administrative Director OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858-0100 FAX (248) 858 -1572 GENERAL GOVERNMENT COMMITTEE Hugh D. Crawford Eric Wilson Eileen Kowall Will Molnar Vincent Gregory David Coulter Tim Melton GENERAL GOVERNMENT COMMITTEE Page 2 February 7, 2005 Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE PUBLIC COMMENT None APPROVAL OF THE PREVIOUS MINUTES Long moved approval of the minutes of January 6, 2005, as printed. Supporte d by Wilson. Motion carried on a voice vote. Kowall moved approval of the minutes of January 10, 2005, as printed. Supported by Long. Motion carried on a voice vote. AGENDA Chairperson Patterson amended the agenda by moving Item #4, Board of Commissi oners – County Executive Appointment, up on the agenda to be taken up as #2. There were no objections. 1. FIFTY-SECOND DISTRICT COURT – APPROVAL OF MAGISTRATE ELIZABETH CHIAPPELLI Per MCL 600.8501(a), County Boards of Commissioners must approve magistra te appointments. The resolution reflects that the Oakland County Board of Commissioners approves the appointment of Elizabeth Chiappelli to act as a magistrate for the Fifty -Second District Court. Wilson moved approval of the attached suggested resolu tion. Supported by Hatchett. Motion carried on a roll call vote with Crawford and Coulter absent. 4. BOARD OF COMMISSIONERS – COUNTY EXECUTIVE APPOINTMENT Per Public Act 139 of 1973, as well as the Oakland County Board Rules, it is required that a majority of the Oakland County Board of Commissioners concur with the appointment of heads of departments. The County Executive announced the appointment of Hayes Jones as Director of Community and Economic Development. Gregory moved to report to the full Board with a recommendation that the Oakland County Board of Commissioners concur with the appointment of Hayes Jones as Director of Community and Economic Development. Supported by Long. Motion carried on a roll call vote with Crawford and Coulter absent. GENERAL GOVERNMENT COMMITTEE Page 3 February 7, 2005 2. BOARD OF COMMISSIONERS – WATERFORD TOWNSHIP DISTRICT COURT STUDY GROUP This item was postponed from the last General Government Committee meeting. Representatives of Waterford Township approached members of the Oakland County Board of Commissioners and County administration concerning the possibility of transferring the Waterford District Court to Oakland County. The resolution reflects that the Oakland County Board of Commissioners authorizes the creation of the Waterford Township District Court Study Group to explore the financial and programmatic implications of transferring Waterford Township’s District Court to Oakland County. The study group would be comprised of representatives of the Township administration and District Court, the Board of Commissioners and County administration and would be required to report on their findings to the General Government Committee within 60 days after passage of this resolution. Kowall moved approval of the attached suggested resolution. Supported by Molnar. Hatchett moved to amend the last BE IT FURTHER RESOLVED paragraph, as follows: BE IT FURTHER RESOLVED that the Study Group will present a report on this matter due back to the General Government Committee no later than 60 30 days after the passage of this resolution. Supported by Wilson. Motion carried on a roll call vote with Crawford absent. Melton moved to amend the NOW THEREFORE BE IT RESOLVED paragraph, as follows: NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the creation of the Waterford Township District Court Study Group to explore the financial and programmatic implications of transferring the Township’s District Court to Oakland County. and dedicate no more than 20 County staff hours to perfor m the work. Supported by Long. Motion carried on a roll call vote with Crawford absent. Main motion, as amended, carried on a roll call vote with Crawford absent. 3. BOARD OF COMMISSIONERS – APPOINTMENTS TO THE JOB EVALUATION REVIEW PANEL Per the Personnel Committee recommendation, the General Government Committee recommends that the following people be appointed to the Job Evaluation Review Panel: Commissioner Eric Coleman, Commissioner John A. Scott and Commissioner Jim Nash, Alternate. GENERAL GOVERNMENT COMMITTEE Page 4 February 7, 2005 Wilson moved to report with a recommendation that Commissioner Eric Coleman, Commissioner, John A. Scott, and Commissioner Jim Nash, as alternate be appointed to the Job Evaluation Review Panel. Supported by Hatchett. Motion carried on a roll call vote with Crawford absent. 5. BOARD OF COMMISSIONERS – REMONUMENTATION GRANT ADMINISTRATOR APPOINTMENT The report recommends that Ruth Johnson, Oakland County Clerk/Register of Deeds, be appointed as Oakland County’s grant administrator, effective January 1, 2005, f or the ongoing County Survey and Remonumentation Grant. This grant revenue from the Michigan Department of Commerce reimburses the County for advanced funding of the program, and currently, there is $864,436 available for Oakland County. Wilson moved to report to the full Board with the recommendation that Ruth Johnson, Oakland County Clerk/Register of Deeds, be appointed as Oakland County’s grant administrator for the Remonumentation Grant. Supported by Hatchett. Motion carried on a roll call vote with Crawford absent. 6. DEPARTMENT OF INFORMATION TECHNOLOGY - REORGANIZATION The resolution reflects that the Oakland County Board of Commissioners approves the reorganization of the Information Technology Department, as follows: 1. Change the title of the System Development & Support Division to Application Services and the Digital Information Service Center – DISC to eGovernment Services 2. Change the title of the classification of Manager, Systems Development & Support to Manager, Application Services and the classification of Manger, DISC to Manager, eGovernment Services 3. Change the unit title in the eGovernment Services Division from eGovernment to eGovernment Program Services 4. Downwardly reclassify Supervisor II-IT with a salary of $92,355 to Supervisor I-IT with a salary of $87,519 and reclassify the Chief, Land Mgmt. with a salary of $97,444 to Project Manager with a salary of $82,948 The resolution also approves the transfer of the following positions: 1. Application Analyst/Prog. II from Application Services to eGovernment Program Services 2. Transfer 19 positions from eGovernment Services to Application Services The resolution also authorizes that the Program Manager position be reassigned to the department’s expanded 24/7 Help Desk effort to oversee the functions and personnel of the Help Desk & Training Unit of the Administration Division. Kowall moved approval of the attached suggested resolution. Supported by Melton. GENERAL GOVERNMENT COMMITTEE Page 5 February 7, 2005 Motion carried on a roll call vote with Crawford absent. 7. DEPARTMENT OF INFORMATION TECHNOLOGY – FIRST QUARTER 2005 DEVELOPMENT APPROPRIATION TRANSFER The resolution reflects the Oakland County Board of Commissioners’ approval of the First Quarter Appropriation Transfer as specified on the schedule attached to the resolution. The sc hedule details the amounts of money for each department that would be appropriated, as well as the breakdown of the projects that the funds will cover within each department. The Department of Information Technology has determined the First Quarter 2005 d ata processing development charges to be $982,821.55 and the imaging development charge to be $50,489.87 for the General Fund/General Purpose County departments. Direct charges to Special Revenue and Proprietary fund departments are $538,962.61 and non -county agencies are $0 for the First Quarter of 2005. Gregory moved approval of the attached suggested resolution. Supported by Long. Motion carried on a roll call vote with Crawford absent. 8. INFORMATION TECHNOLOGY – 2005/2006 MASTER PLAN Every two years the Department of Information Technology prepares a 24 -month Master Plan in cooperation with the Information Technology Leadership Groups. The Master Plan details the projects that Information Technology will work on during the 24 months. Mr. B ertolini gave a brief overview of the 2005/2006 Master Plan. Hatchett moved to receive and file the Information Technology 2005/2006 Master Plan. Supported by Kowall. Motion carried on a voice vote with Crawford absent. 9. INFORMATION TECHNOLOGY – 2005/2006 MASTER PLAN QUARTERLY STATUS EXECUTIVE SUMMARY This document is an overview of the projects contained in the 2005 -2006 Master Plan and is updated quarterly for the Board of Commissioners’ review. The first quarter reveals that 79% of IT’s labor force was spent supporting and maintaining the County’s current systems. The remaining 21% of IT’s labor force was spent implementing systems requested by various County Divisions through the IT Leadership Group Process. There are 108 Enhancement and New Development projects on the 2005-2006 Master Plan across the 11 Leadership Groups. Of these projects, 6 are completed, 49 are in process and 53 have not been started. Hatchett moved to receive and file the Information Technology 2005/2006 Master Plan Quarterly Status Executive Summary. Supported by Molnar. Motion carried on a voice vote with Crawford absent. 10. EXECUTIVE OFFICE – MEASURING THE VALUE OF eGOVERNMENT IN OAKLAND COUNTY Mr. Bertolini submitted a booklet which consists of information suc h as the number of pages of GENERAL GOVERNMENT COMMITTEE Page 6 February 7, 2005 information that were downloaded from the Oakland County website and the total number of visitors to this website since 2000. Hatchett moved to receive and file the report by the Executive Office titled Measuring the Value of eGovernment in Oakland County. Supported by Coulter. Motion carried on a voice vote with Crawford absent. 11. HUMAN SERVICES DEPARTMENT – TITLE CHANGE OF THE DEPARTMENT AND ONE COUNTY EXECUTIVE APPOINTEE CLASSIFICATION An Executive Order was signed by Governor Jennifer M. Granholm on December 9, 2004 to rename the Family Independence Agency to the Department of Human Services. This Executive Order will take effect on March 15, 2005. To avoid public confusion associated with similar titles of the Oakland County Human Services Department and the State of Michigan Department of Human Services, the resolution reflects that the Oakland County Board of Commissioners authorizes that the title of the Department of Human Services be changed to the Departme nt of Health and Human Services. This change also includes changing the title of the Director of Human Services to the Director of Health and Human Services. Long moved approval of the attached suggested resolution. Supported by Molnar. Motion carried on a roll call vote with Crawford absent. 12. BOARD OF COMMISSIONERS – SUPPORT FOR THE PLAN TO END HOMELESSNESS IN OAKLAND COUNTY AND PROVIDE AFFORDABLE HOUSING The resolution reflects that the Oakland County Board of Commissioners supports the effort s of the County Executive and the Oakland County Task Force on Homelessness and Affordable Housing and joins in partnership with the growing coalition to seek better methods to serve our homeless populations and develop a community -wide plan to proactively end the cycle of homelessness within Oakland County. Hatchett moved to report to the full Board with a recommendation that the resolution be adopted. Supported by Melton. Motion carried on a roll call vote with Long and Crawford absent. 13. BOARD OF COMMISSIONERS – DIVERSITY TRAINING FOR OAKLAND COUNTY The resolution reflects that the Oakland County Board of Commissioners reaffirms the importance of cultural diversity training and respectfully requests that all employees, including elected and appointed officials, attend such training at their earliest convenience. It also reflects that the Oakland County Board of Commissioners pledges to lead by example by requesting each County Commissioner to successfully complete the cultural diversity train ing session sponsored by Oakland County. Additionally, the resolution directs the Oakland County Human Resources Department to provide an update to the Board of Commissioner’s Personnel Committee on the number and percentage of each department’s employees that have completed the cultural GENERAL GOVERNMENT COMMITTEE Page 7 February 7, 2005 diversity training, broken down by occupational categories. Hatchett moved to refer this resolution directly to the Personnel Committee for its formal recommendation and concurrence, as this resolution impacts personne l matters. Supported by Wilson. Motion carried on a roll call vote with Long and Crawford absent. COMMUNICATIONS A. Oakland County Awards for 2004 B. September 8, 2004 – Oakland County Public Transportation Authority Meeting Minutes C. December 15, 2004 – Oakland County Public Transportation Authority Meeting Minutes D. January 27, 2005 – Memo from Chairman Bullard appointing the Legislative Study Group E. December 8, 2004 – OLHSA Board of Directors Meeting Minutes Mr. Bertolini gave a brief review of Item A. The 2004 Agile 100 was awarded to Oakland County by CIO Magazine. 2004 CIO of the Year was awarded to Oakland County Chief Information Officer, Phil Bertolini, by Automation Alley. 2004 Best of the Web county portal honors was awarded to Oakland County by the Center for Digital Government. The 2004 Achievement Award was awarded to Oakland County’s Vital Records online service, eHealth well and septic permitting application, and the Department of Information Technology’s Thin Client program by the National Association of Counties, and the 2004 Best IT Project was awarded to Oakland County’s Vital Records online service by the Michigan Association of Governmental Computer Users In regards to Item D, Chairperson Patterson pointed out that Commissioners Kowall, C oulter, Crawford and Long were appointed to the Legislative Study Group by Chairman Bill Bullard, Jr., Chairman, Oakland County Board of Commissioners Kowall moved to receive and file the Communications. Supported by Coulter. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 4:02 p.m. ________________________ _______________________________ Pamela Worthington Lawrence Doyle GENERAL GOVERNMENT COMMITTEE Page 8 February 7, 2005 Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.