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HomeMy WebLinkAboutMinutes - 2005.02.08 - 35969 February 8, 2005 The meeting was called to order by Vice Chairperson Douglas at 9:00 a.m. in Committee Ro om A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Sue Ann Douglas, Jim Nash, Jeff Potter, William D. Molnar, Mattie Hatchett, Marcia Gershenson, and Dave Woodward PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: Charles E. Palmer, Tom Middleton OTHERS PRESENT: Facilities Management Dave Ross, Director Mike Hughson, Property Manager Paul Hunter, Manager Dick Johnston, Manager Sheriff's Department Dale Cunningham, Business Manager Bond Counsel John Axe Community & Economic Development Hayes Jones, Director Others James Orr, Johnson Controls Oakland County Drain Commissioner Joe Colaianne, Insurance Administrator Board of Commissioners Lawrence M. Doyle, Administrative Director Sheryl Mitchell, BOC Senior Analyst Nancy Wenzel, Committee Coordinator PUBLIC COMMENT None. Vice Chairperson Douglas indicated Mr. Hayes Jones, presenting Item #3, has another appointment and would like to have Item #3 considered first . There was no objection. Also, Commissioner Potter has another meeting at the Drain Commissioner's Office and may be leaving early. Planning & Building Committee Page 2 February 8, 2005 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Tom Middleton Jeff Potter William D. Molnar Mattie Hatchett Marcia Gershenson Dave Woodward Charles E. Palmer Chairperson Sue Ann Douglas Vice Chairperson Jim Nash Minority Vice Chairperson CONSENT AGENDA Hatchett moved approval of Consent Agenda It ems A - G. A. Facility Inspection Report – Oakland County Airports – Commissioner Long B. Oakland County Building Authority Minutes – October 13, 2004 C. Oakland County Building Authority Minutes – November 10, 2004 D. Oakland County Building Authority Minutes – Dec ember 10, 2004 E. OCBRA Meeting Minutes – April 2000 – March 2004 F. 2005 Brownfield Job Training Grant Application G. 2005 Capital Improvement Program – Monthly Progress Report – January 2005 Supported by Molnar. Motion carried on a voice vote. APPROVAL OF the January 11, 2005 MINUTES Molnar moved approval of the January 11, 2005 minutes. Supported by Woodward. Motion carried on a voice vote. COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT TITLE CHANGE OF THE DEPARTMENT AND TWO COUNTY EXECUTIVE APPOINTEE CLA SSIFICATIONS The function of Community and Minority Affairs was transferred to the Department of Community & Economic Development in the FY2005 Budget. It has been proposed to change the title of the Department to reflect the community -based initiatives of the department. These proposed changes involve retitling the classifications of Director of Community & Economic Development and the Deputy Director of Community & Economic Development. The department is requesting a title change to Department of Econ omic Development & Community Affairs also to retitle the Director and Deputy Director classifications to reflect the new department name. Woodward moved approval of the attached suggested resolution. Supported by Nash. Motion carried on unanimous roll call vote with Palmer and Middleton absent. DRAIN COMMISSIONER – FRANKLIN SUBWATERSHED DRAIN NOTE, 2005 FULL FAITH AND CREDIT RESOLUTION The Franklin Subwatershed Drainage District, a Chapter 20 drain, established to study, identify and eliminate the sources of pollution, flooding and other environmental impacts within the subwatershed. The Ten Hill Road/Wallbrook Court Project is designed to prevent soil erosion and reduce sediment in the Franklin Branch of the Rouge River. To implement this project the Drainage Board has agreed to purchase property located at 5080 Wallbrook, West Bloomfield. To finance the purchase the Drainage Board is authorized to borrow money and issue notes. The property will be sold to satisfy the drain note at the conclusio n of the project. The Drainage District is requesting a resolution pledging the full faith and credit of the County. Potter moved approval of the attached suggested resolution. Supported by Molnar. Motion carried on unanimous roll call vote with Palmer and Middleton absent. Planning & Building Committee Page 3 February 8, 2005 DEPARTMENTS OF DRAIN COMMISSIONER AND FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF LEASE AGREEMENT WITH D'ANCO PROPERTIES, LLC FOR USE OF INDUSTRIAL BUILDING AND STORAGE YARD AT 30750 8 MILE ROAD, FARMINGTON HILLS, MICHIGAN The Oakland County Drain Commissioner presently provides water main service and maintenance operations to numerous communities in Oakland County from its existing facility located at 8 Mile and Lah ser Roads in the City of Southfield. This facility is inadequate due to increased demand for service in south Oakland County. A lease agreement has been reached with D'ANCO Properties for a 4,300 square foot building and the north 150 feet of the storage yard located at 30750 8 Mile Road in the City of Farmington Hills for a period of three years at a rental rate of $3,800 per month. Woodward moved approval of the attached suggested resolution. Supported by Nash. Motion carried on unanimous roll call vote with Palmer and Middleton absent. DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR PARTIAL PROJECT FUNDING FOR CMH RENOVATION – SHERIFF'S ADMINISTRATION The 2005 Capitol Improvement Program, Building Section, Item #2, identifies a project to reno vate the existing CMH Building for use by the Sheriff's Administration, including the Detective Bureau, Patrol Services and other department functions and common use spaces such as lockers and training. The principal goal of this renovation is to remove from the Main Jail those functions that can operate from a remote facility reusing the vacated space for essential jail services. The total preliminary budget for this project is $8,900,000. This is a request for $700,000 for selective interior demolition of the existing ceilings and walls plus the outdated and inefficient mechanical and electrical equipment systems. The construction manager has prepared bidding documents for this interior demolition work and expects to receive bids this month. Hatchett moved approval of the request. Supported by Douglas Motion carried on unanimous roll call vote with Palmer and Middleton absent. DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR AUTHORIZATION TO NEGOTIATE NEW LEASE FOR DEPARTMENT OF RISK MANAGEMENT In May of 2000 the County of Oakland and White Oaks Properties, LLC entered into a five -year lease agreement to house the Department of Risk Management at 2805 Pontiac Lake Road, Waterford, Michigan. Facilities Management is requesting committee authoriza tion to negotiate the terms and conditions of a new eighteen-month lease, with the option to extend the lease until suitable office space becomes available in the former Oakland Schools Building. Hatchett moved to approve the requested authorization. Sup ported by Potter. Motion carried on unanimous roll call vote with Palmer and Middleton absent. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee the meeting adjourned at 9:40 a.m. ___________________________________ _____________________________________ Nancy Wenzel, Committee Coordinator Lawrence M. Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.