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HomeMy WebLinkAboutMinutes - 2005.02.10 - 35972CHUCK MOSS Chairperson MIKE ROGERS Vice Chairperson TIM MELTON Minority Vice Chairperson February 10, 2005 Chairperson Moss called the meeting of the Finance Committee to order at 9:00 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Chuck Moss, Mike Rogers, Tim Melton, Hugh Crawford, Eric Wilson, Greg Jamian, Christine Long, David Coulter, Helaine Zack, David Woodward COMMITTEE MEMBERS ABSENT WITH NOTICE: Charles Palmer OTHERS PRESENT : CLERK/REGISTER OF DEEDS James VanLeuven, Deputy Clerk/Register CORPORATION COUNSEL Judy Cunningham, Corporation Counsel Keith Lerminiaux, Deputy Corp. Counsel DRAIN COMMISSIONER John McCulloch, Drain Commissioner Joe Colaianne, Insurance Administrator EXECUTIVE OFFICE Bob Daddow, Assistant Deputy Executive FACILITIES MANAGEMENT Mike Hughson, P roperty Management Specialist FISCAL SERVICES LaVerne Smith, Supervisor Wayne Keller, Supervisor Prentiss Malone, Analyst Joe Rozell, Analyst Leo Lease, Accountant HUMAN RESOURCES Nancy Scarlet, Director Karen Jones, Supervisor MANAGEMENT & BUDGET Laurie Van Pelt, Director PURCHASING Joe Hylla, Manager RISK MANAGEMENT Julie Secontine, Manager Jerry Mathews, Insurance & Safety Coordinator SHERIFF Michael McCabe, Undersheriff Damon Shields, Major Dale Cunningham, Business Manager TREASURER Patrick Dohany, Treasurer BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Harvey Wedell, Sr. Analyst Sheryl Mitchell, Sr. Analyst Helen Hanger, Sr. Committee Coordinator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Hugh D. Crawford Eric Wilson Greg Jamian Christine Long David Coulter Helaine Zack David Woodward FINANCE COMMITTEE Page 2 February 10, 2005 MINUTES Crawford moved approval of the previous minutes of January 13, 2005, as printed. Supported by Coulter. Motion carried on a voice vote. AGENDA Communication Item A - Contract Exception Report A was added to Item 11 for discussion with the Drain Commissioner. PUBLIC COMMENT None. 5. CONTINGENCY REPORT The previous Contingency Fund Balance of $262,983 will be reduced to $239,906 by Item 10 on today's agenda. Long moved to receive and file the FY 2005 Contingency Report dated February 3, 200 5. Supported by Rogers. Motion carried on a voice vote. REGULAR AGENDA 6. TREASURER'S OFFICE - AUTHORIZATION TO BORROW AGAINST DELINQUENT 2004 TAXES Pursuant to P.A. 206 of 1893, as amended, the Treasurer's Office is requesting its annual authorizatio n to establish a 2005 Revolving Fund for deposit of delinquent 2004 property taxes and to issue notes and to borrow against those funds as detailed in the attached resolution. Mr. Dohany explained the history of the Delinquent Tax Revolving Fund. Woodward moved to recommend approval of the attached suggested Resolution. Supported by Long. Motion carried unanimously on a roll call vote with Palmer absent. 7. TREASURER'S OFFICE - AUTHORIZATION FOR ADMINISTRATIVE FUND DELINQUENT 2004 TAXES The resolution would authorize the Treasurer, pursuant to Act 206 of 1893, as amended, to establish an Administrative Fund for the Treasurer to administer delinquent 2004 taxes. Zack moved to recommend approval of the attached suggested Resolution. Supported by Jamian. Motion carried unanimously on a roll call vote with Palmer absent. 8. BOARD OF COMMISSIONERS - APPROVAL TO WAIVE INTEREST AND FEES FOR CERTAIN QUALIFYING TAXPAYERS THROUGH APRIL 30, 2005 FINANCE COMMITTEE Page 3 February 10, 2005 The resolution would authorize, pursuant to MCL 211.44(3), the County Treasurer to waive all County interest and fees through April 30, 2005, for taxpayers that have qualified at their city or township for a local exemption under Section 211.59(3). This statute allows for waiver of late penalty charges for ho mestead property taxes of eligible persons as outlined in the statute if the person makes a claim before February 15 for a credit for that property provided by Chapter 9 of Act No. 281 of 1967. This action will have no measurable impact on General Fund re venues. Crawford moved approval of the attached suggested Resolution. Supported by Wilson. Motion carried unanimously on a roll call vote with Palmer absent. 9. MR #05006 - COUNTY CLERK/REGISTER OF DEEDS - ELECTION DIVISION - AGREEMENT TO UTILIZE THE SERVICES OF THE OAKLAND COUNTY BOARD OF CANVASSERS BY THE CHARTER TOWNSHIP OF WEST BLOOMFIELD The Clerk is requesting authorization to contract with the Township of West Bloomfield to provide canvassing services at a fee of $25 per precinct, for 31 pre cincts. Mr. VanLeuven explained that this service is currently provided to 10 villages, 15 cities and 14 townships. Ms. Long asked how long the $25 fee had been in place and asked that the Clerk's office review this figure for future contracts. Jamian moved to recommend approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Palmer absent. 10. SHERIFF'S OFFICE - CALENDAR YEAR 2005 AUTOMOBILE THEFT PREVENTION AUTHORITY (ATPA) GRANT AMENDMENT The Sheriff is requesting authorization to accept a $67,595 grant amendment from the Automobile Theft Prevention Authority (APTA) for the period January 1, 2005, through December 31, 2005. The grant amendment requires a $22,532 match, which is available in the Sheriff's ATP general ledger account. MR #04049 accepted the original $394,394 grant award for a program that included Oakland County and the Waterford and Pontiac Police Departments. Madison Heights and Hazel Park were awarded separate funding. Madison Heights has withdrawn from the APTA grant program and the sheriff has agreed to provide supervision for the southend team. The Madison Heights Police Detective will be replaced with a Sheriff Sergeant in the Technical Services/Special Teams Unit e ffective March 4, 2005. One unmarked vehicle with mobile and prep radio will be added to the county fleet at a cost to contingency of $23,077. Zack moved to recommend approval of the attached suggested Fiscal Note. Supported by Rogers. Motion carried unanimously on a roll call vote with Palmer absent. 11. MR #05010 - OAKLAND COUNTY DRAIN COMMISSIONER AND DEPARTMENT OF FACILITIES MANAGEMENT - TRANSFER OF COUNTY OWNED PROPERTY TO THE CHARTER TOWNSHIP OF LYON, TAX PARCELS NOS. 21 -05-176-020, 21-21-100-037 AND 21-26-253-001; AND APPROVAL OF CONTRACT FOR OPERATION AND MAINTENANCE OF THE CHARTER TOWNSHIP OF LYON WATER SUPPLY SYSTEM FINANCE COMMITTEE Page 4 February 10, 2005 The Drain Commissioner is requesting authorization to transfer tax parcels 21 -05-176-020, 21-21-100-037 and 21-26-253-001 and related easements to the Charter Township of Lyon as requested by the Township. The County acquired the property in 1974 for the sum of one dollar for the purpose of operating and maintaining local water wells and water supply systems in Lyon Township. The property will be transferred back to the township for the sum of one dollar. The Drain Commissioner will continue to operate these facilities as part of its operation and maintenance of the Lyon Township Water Supply System. Board Rule XI.D.7 - Procedures for the Sale and Purchase of Property, will be waived to allow for transfer of the property. In response to questions regarding the Drain Commissioner's contract with Larsen & Associates, Mr. McCulloch explained that this would be a continuation of t he previous contract that concluded December 31, 2004. He indicated that Larsen & Associates has been instrumental in obtaining large amounts of grant funding for various Drain projects. Mr. McCulloch indicated that he would be asking commissioners att ending the NACO conference next month to take along information on the Drain Commissioner's project priorities in an effort to obtain additional federal funds. Crawford moved to recommend approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Palmer absent. 12. MR #05009 - DEPARTMENT OF FACILITIES MANAGEMENT - RECOMMENDATION TO GRANT EASEMENT FOR UNDERGROUND ELECTRIC SERVICE TO THE DETROIT EDISON COMPANY - ADDISON OAKS COUNTY PARK (TAX PARCEL N O. 05-33-100-004) Facilities Management is requesting authorization to grant an easement to Detroit Edison Company, for the sum of one dollar, to allow for electrical service for construction and operation of a radio tower and support facilities at Addison Oaks County Park. MR #04088 authorized construction of this tower by Sprint Spectrum LP. Wilson moved to recommend approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Palmer absent. 13. FACILITIES MANAGEMENT/FACILITIES ENGINEERING - COMMUNITY MENTAL HEALTH - SHERIFF'S ADMINISTRATION, PROJECT 04 -3, REQUEST FOR PARTIAL PROJECT FUNDING Facilities Management is requesting project -funding authorization in the amount of $700,000 for selective interior demolition work in the renovation of the Community Mental Health Building for the Sheriff's Administrative offices. MR #04332 authorized an award of contract to Landmark Design Group PC for $428,600 to provide architectural/engineering services. To finalize the scope of the project and ascertain the exact space available for renovation, it is necessary to proceed with selective interior demolition of existing ceilings and walls and outdated mechanical and electrical equipment systems. The 2005 Ca pital Improvement Plan includes total project costs of $8,900,000, including $6,400,000 for construction and $2,500,000 for design, furnishings and contingencies. Funding of $700,000 will be transferred from the Capital Improvement Program Building Fund to the Project work Order Fund. Long moved to recommend approval of the attached suggested Fiscal Note. Supported by Jamian. Motion carried unanimously on a roll call vote with Palmer absent. FINANCE COMMITTEE Page 5 February 10, 2005 14. DEPARTMENT OF CENTRAL SERVICES - LEASED VEHICLES - FLEET EXPANSION OF TWO (2) VEHICLES FOR FACILITIES MAINTENANCE AND OPERATIONS At the request of Facilities Maintenance and Operations (FMO), Central Services is requesting to expand the county fleet with the addition of two leased vehicles. Two three -fourths ton vans will be added to the fleet and assigned to the FMO Maintenance Unit for maintenance operations. Funding of $30,200 for acquisition is available in Facilities Maintenance and Operations Fund Equity. If FMO reduces its fleet anytime in the future, the remaining capital from this reduction will be returned to FMO Fund Equity. Long moved to recommend approval of the attached suggested Fiscal Note. Supported by Jamian. Motion carried unanimously on a roll call vote with Palmer absent. 15. MR #05008 - HUMAN RESOURCES DEPARTMENT - FISCAL YEAR 2004 WAGE AND BENEFIT REOPENER AND FISCAL YEAR 2005 EXTENSION OF THE LABOR AGREEMENT FOR EMPLOYEES REPRESENTED BY THE OAKLAND COUNTY EMPLOYEES UNION Human Resources is requesting authorization to enter into a la bor agreement with the Oakland County Employees Union, representing 379 employees, to provide for a one -year contract extension for the period October 1, 2004, through September 30, 2005. The agreement includes a 2.0% salary increase for FY 2004 and a 3.0% salary increase for FY 2005. Bargaining unit employees will continue to pay the health care contributions and prescription co -pays established per MR #03114. The FY 2005 budget includes sufficient funding to cover salary and fringe increases of $375,113 for FY 2004 and $420,923 for FY 2005. Woodward moved to recommend approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Palmer absent. 16. AUDIT SUBCOMMITTEE APPOINTMENTS Pursuant to Board Rule XI.A.(11) Chairperson Moss appointed Commissioners Rogers, Wilson and Coulter to the Audit Subcommittee. COMMUNICATIONS A. Department of Management and Budget / Purchasing Division - Contract Exception Report for the Month of January 2005 Mr. Melton asked that the previous contract exception for Larsen & Associates be provided. B. Department of Community and Economic Development/Solid Waste Management - 2005 Brownfield Training Grant Application C. Notice of Hearings regarding requests for Indust rial Facilities Exemption Certificates for: a. PGAM Corporation - 4120 Luella Lane, Auburn Hills, MI 48326 - February 7, 2005 @ 7:00 p.m. b. Louca Mold Machining, Inc. - 1460 Atlantic Blvd., Auburn Hills, MI 48326 - February 21, 2005 @ 7:00 p.m. c. United Solar Ovonic, LLC - 3800 Lapeer Road, Auburn Hills, MI 48326 - February 21, 2005 @ 7:00 p.m. Crawford moved to receive and file the communications. Supported by Coulter. Motion carried on a voice vote. FINANCE COMMITTEE Page 6 February 10, 2005 Zack moved that the Finance Committee go into Closed Sessio n for the purpose of discussing pending litigation in the case of Drypen v. Oakland County. Supported by Long. The Committee went into Closed Session at 9:52 a.m. The Committee resumed in Open Session at 10:46 a.m. Wilson moved to authorize counsel to finalize a settlement agreement in Drypen v. Oakland County in the amount of $4 million and to prepare and execute all documents necessary to effectuate that settlement. Supported by Jamian. Motion carried on a roll call vote with Crawford voting no and Palmer absent. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 10:49 a.m. ________________________ _______________________________ Helen Hanger Nancy Wenzel Senior Committee Coordinator Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.