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HomeMy WebLinkAboutMinutes - 2005.03.01 - 35975 March 1, 2005 The meeting was called to order by Vice Chairperson Douglas at 9:10 a.m. in Com mittee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Sue Ann Douglas, Jim Nash, Tom Middleton, Jeff Potter, William D. Molnar, Mattie Hatchett, Marcia Gershenson, and Dave Woodward PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: Charles E. Palmer OTHERS PRESENT: Facilities Management Dave Ross, Director Paul Hunter, Manager Community & Economic Development Hayes Jones, Director Karry Rieth, Manager Gordon Lambert, Chief of Operations Central Services David VanderVeen, Director Aviation Karl Randall, Manager Support Services Todd Birkle, Manager Others James Orr, Johnson Controls Board of Commissioners Lawrence M. Doyle, Administrative Director Sheryl Mi tchell, BOC Senior Analyst Harvey Wedell, BOC Senior Analyst Nancy Wenzel, Committee Coordinator APPROVAL OF MINUTES OF FEBRUARY 8, 2005 Woodward moved to approve the Minutes of February 8, 2005 as printed. Supported by Potter. Motion carried on a voice vote. PUBLIC COMMENT None. Planning & Building Committee Page 2 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Tom Middleton Jeff Potter William D. Molnar Mattie Hatchett Marcia Gershenson Dave Woodward Charles E. Palmer Chairperson Sue Ann Douglas Vice Chairperson Jim Nash Minority Vice Chairperson March 1, 2005 CONSENT AGENDA Gershenson moved Consent Agenda Item D be moved to the Regular Agenda for discussion. There was no objection. Molnar moved approval of Consent Agenda Items A, B, C, and E. A. Facility Inspection Report – Former Intermediate School District Building (41 West) – Commissioner Douglas B. Oakland County Building Authority Minutes – January 12, 2005 C. Coordinating Zoning Committee Minutes – February 17, 200 5 D. Oakland County Vehicle Fleet – Fiscal Year 2003 Update E. 2005-2009 Consolidated Plan and 2005 Consolidated Grant Application for Community Development Block Grant (CDBG), HOME Investment Partnership Grant (HOME), American Dream Downpayment Initiative (AD DI), and Emergency Shelter Grant (ESG) Supported by Middleton. Motion carried on a voice vote. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT 2005 GRANT PROGRAM ACCEPTANCE – SOUND ATTENUATION Oakland County is in receipt of a Michigan Department of Transportation Grant of Federal funds in the amount of $3,000,000 and State funds in the amount of $78,947. A required local match of $78,948 is available from the Airport fund. These funds will be used for Oakland County Internatio nal Airport development projects; attenuation for 75 to 100 homes north and east of the airport as part of the airport's noise mitigation program. Middleton moved the Planning & Building Committee Report to the full Board with the recommendation this resolution be adopted. Supported by Hatchett. Motion carried on unanimous roll call vote with Palmer absent. FACILITIES MANAGEMENT – CAPITAL IMPROVEMENT PROGRAM OVERVIEW Dave Ross, Director of Facilities Management, described the Capital Improvement Pro gram process to the Committee. It is a five-year rolling program attempting to forecast facility needs and costs for future planning purposes for facilities and utilities that are the responsibility of the Department. This program is updated annually with projects added and deleted. $442,286,500 is projected for future projects over the next five years and beyond. Approximately 85% of this total is for projects in the law enforcement arena. Commissioner Hatchett requested information regarding the perc entage of minority companies that have been awarded contracts with the County. Middleton moved to Receive & File. Supported by Woodward. Motion carried on a voice vote. Planning & Building Committee Page 3 March 1, 2005 FACILITIES MANAGEMENT /FACILITIES ENGINEERING – AWARD OF CONTRACT FOR THE 2005 PARKING LOT PAVING PROGRAM – MEDICAL CARE FACILITY PROJECT The Fiscal Year 2005 Capital Improvement Program includes funding in the amount of $220,000 for the 2005 Parking Lot Paving Program. The pro ject will resurface the deteriorating parking lot at the Medical Care Facility and include installation of additional lighting, replacement of the sidewalk at the building entrance, removal of a curbed island, and provision for more van accessible parking spaces. The lowest bidder is Nagle Paving Company, of Novi, with a bid in the amount of $126,120. Facilities Engineering Division is requesting a contingency of $37,880 which is abnormally high due to the presence of many utilities located below the surface of the parking lot and the suspicion of poor base soils that will have to be replaced. Potter moved the Planning & Building Committee Report to the Finance Committee with the recommendation the above -mentioned resolution be adopted. Supported by Midd leton. Motion carried on unanimous roll call vote with Palmer absent. CONSENT AGENDA ITEM D – OAKLAND COUNTY VEHICLE FLEET – FISCAL YEAR 2003 UPDATE Mr. Birkle pointed out the Update is for Fiscal Year 2004, not 2003 as indicated in the title. The Oakland County Board of Commissioners adopted a lease vehicle policy through MR #93230, amended by MR #94351. The Policy requires the County Executive to submit an annual report on the County Lease Vehicle Program to the Planning & Building Committee. The County fleet currently consists of 716 vehicles. One vehicle, the County Executives', is leased. Nineteen vehicles were added in Fiscal Year 2004. Commissioner Gershenson asked whether Oakland County has considered hybrid vehicles. Mr. Birkle stated the Sheriff's Department has several Tahoe's on Campus that are E85 compliant, however, it is difficult to find fuel. He also stated a study would have to be done to identify applications that would be good candidates for alternative vehicles. Potter moved to Receive & File. Supported by Middleton. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Karry Rieth, Manager of Community & Home Improvement, addressed the Committee regarding her concerns that President Bush proposes to eliminate $4.7 b illion CDBG (Community Development Block Grant) funds. Without these funds fifty -five Oakland County communities would not be able to keep low and moderate -income neighborhoods from deteriorating and have a devastating effect on services, activities and projects designed to benefit more than 333,700 low and moderate income Oakland County citizens. A proposed resolution was distributed. Ms. Rieth urged Committee members to contact (sample letters provided) Washington DC elected officials expressing concer n with the elimination of CDBG Grant funds Woodward moved to Receive & File. Supported by Nash. Motion carried on a voice vote. There being no further business to come before the Committee the meeting adjourned at 10:45 a.m. ___________________________________ _____________________________________ Nancy Wenzel, Committee Coordinator Lawrence M. Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.