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HomeMy WebLinkAboutMinutes - 2005.03.02 - 35976 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PERSONNEL COMMITTEE March 2, 2005 The meeting was called to order by Chairperson Jamian at 9:37 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PERSONNEL COMMITTEE MEMBERS PRESENT: Greg Jamian, Chairperson, Thomas Middleton, Eric Coleman, Chuck Moss, William Patterson, Mike Rogers, John Scott, George Suarez, Mattie Hatchett, and Jim Nash PERSONNEL COMMITTEE MEMBERS ABSENT WITH NOTICE: None. OTHERS PRESENT: Human Resources Nancy Scarlet, Director Mary Pardee, Supervisor Heather Mason, HR Analyst Jordie Kramer, HR Analyst Kelly Karns, HR Analyst David VandeGrift, HR Analyst Corporation Counsel Judy Cunningham, Corporation Counsel Executive Office Phil Bertolini, Deputy County Executive Prosecutor's Office Dan Cojanu, Supervisor Family Court Pamela Davis, Deputy Administrator Public Services Mike Zehnder, Director Veterans Services Diana Calvin, Manager Animal Control Larry Obrecht, Manager Community Corrections Barb Hankey, Manager Human Services Dr. Gordon, Director Others As per attached list Board of Commissioners Larry Doyle, Administrative Director Sheryl Mitchell, Senior BOC Analyst Nancy Wenzel, Committee Coordinator Greg Jamian Chairperson Tom Middleton Majority Vice-Chair Eric Coleman Minority Vice-Chair Chuck Moss William Patterson Mike Rogers John A. Scott George W. Suarez Mattie Hatchett Jim Nash Personnel Committee Page 2 March 2, 2005 APPROVAL OF MINUTES OF February 9, 2005 Patterson moved to approve the minutes of February 9, 2005. Supported by Scott. Motion carried on a voice vote. PUBLIC COMMENT Jean Milton addressed the Committee regarding her concerns about the Personnel Appeal Board. Moss moved to remove Item #7 MR #05014 Board of Commissioner – Authorization of Contract for On-Site Child Care Facility from the agenda. Supported by Patterson. Motion carried on a voice vote. MR #05026 DEPARTMENT OF INFORMATION TECHNOLOGY - REORGANIZATION The Department is requesting a reorganization of staff to align the workload and skillsets of current staff with existing and future customer needs. Land Management staff under DISC will be transferred to the new Application Services Division in order to allow greater focus on eGovernment responsibilities. It is also requested to retitle the System Development & Support Digital Information Service Center Division to Application Services eGovernment Services and change the unit title in the eGovernment Services Division to eGovernment Program Services. Moss moved the Personnel Committee Report to the Board with the recommendation MR #05026 be adopted. Supported by Rogers. Motion carried on unanimous roll call vote. MR #05033 PUBLIC SERVICES/VETERANS' SERVICES DIVISION – CREATION OF ADDITIONAL STAFF The Veterans' Services main goal is to provide Oakland County veterans and the ir families with research and assistance in obtaining the Federal, State and local benefits they are eligible for. Veterans' Benefit Counselors are trained to help veterans receive the maximum benefits allowed and are proactive in providing advocacy to obtain those benefits. The Division is experiencing a backlog of claims due to loss of experienced staff. Veterans' Services is receiving additional referrals from the Outpatient clinic in Pontiac and as a result of the war in Iraq. The Department is requesting the creation of two GF/GP Veterans' Benefit Counselor I positions to help decrease the backlog. Patterson moved the Personnel Committee Report to the Board with the recommendation MR #05033 be adopted. Supported by Middleton. Motion carried on unanimous roll call vote. Personnel Committee Page 3 March 2, 2005 MR #05034 PUBLIC SERVICES/ANIMAL CONTROL DIVISION – CONTINUATION OF TRIAL WORKING SCHEDULE Effective July 22, 2004 the Animal Control Division implemented a six -month trial-working schedule in order to provide better office coverage, clerical support, and more efficient clinical services for the care and wellbeing of the animals. This trial included the underfilling of one FTE Office Assistant Il position with three part-time non-eligible 1,000 hr/yr. General Clerical positions and the creation of one part -time non-eligible 1,000 hr/yr. Veterinarian position, eliminating the Veterinarian Professional Service Contract. The Animal Control Division is requesting to continue the trial-working schedule for another six months. Moss moved the Personnel Committee Report to the Board with the recommendation MR #05034 be adopted. Supported by Coleman. Motion carried on unanimous roll call vote. MR #05025 HUMAN SERVICES DEPARTMENT – TITLE CHANGE OF THE DEPARTMENT AND ONE COUNTY EXECUTIVE APPOINTEE CLASSIFICATION Executive Order #2004-38, signed by Governor Jennifer M. Granholm on December 9, 2004, in accordance with Section 1 of Article V of the Michigan Constitution of 1963, will rename the Family Independence Agency to the Department of Human Services, effective March 15, 2005. To avoid public confusion associated with the similar titles of the Oakland County Human Services Department and the State of Michigan Department of Human Service it is proposed to retitle Oakland County's Department of Human Services to the Department of Health and Human Services. To be consistent the title of Director - Human Services is also proposed to be changed to Director – Health and Human Services. Coleman moved the Personnel Committee Report to the Board with the recommendation MR #05025 be adopted. Supported by Middleton. Motion carried unanimously on a roll call vote. MR #05029 COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT – TITLE CHANGE OF THE DEPARTMENT AND TWO COUNTY EXECUTIVE APPOINTEE CLASSIFICATIONS It is proposed to change the title of the Department of Community & Economic Development to the Department of Economic Development & Community Affairs to reflect the community based initiatives of the department. The proposed changes involve retitling the Director of Community & Economic Development classification and the Deputy Director of Community & Economic Development to reflect the Department name change also. Hatchett moved the Personnel Committee Report to the Board with the recommendation MR #05029 be adopted. Supported by Patterson. Motion carried on unanimous roll call vote. Personnel Committee Page 4 March 2, 2005 PROSECUTING ATTORNEY, CIRCUIT COURT/FAMILY DIVISION AND PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION – PROGRAM YEAR 2005 JUVENILE ACCOUNTABILITY BLOCK GRANT (JABG) ACCEPTANCE The Michigan Family Independence Agency has awarded Oakland County a federal pass - through grant totaling $421,393 of which $379,255 is from the State as a Federal pass- through. The balance of $42,138 is the required County match. The grant award provides funding of the following: Prosecuting Attorney Teen Court and School Violence programs; a portion of the Circuit Court/Family Division's Juveni le Drug Court; and a portion of the Public Services/Community Corrections Division's InStep program. The grant provides funding for one SR Community Corrections Specialist II position and discontinued funding (50%) for one SR Supervisor-Community Corrections position in the Community Corrections Division. Also one SR Social Worker I position in the Prosecuting Attorney's Office will sunset effective December 24, 2005. The acceptance of this grant does not obligate the County to any future commitment. Continuation of the special revenue positions in the grant is contingent upon continued future levels of grant funding. Coleman moved the Personnel Committee Report to the full Board with the recommendation the above-mentioned Resolution be adopted. Supported by Scott. Motion carried on unanimous roll call vote. CHILDCARE STUDY GROUP REPORT On July 24, 2004 the Personnel Committee requested that a "Childcare Study Group" be created to evaluate written proposals, interview potential operator/managers and recommend the operator/manager for the Little Oaks Child Development Center. The "Childcare Study Group" has reached a consensus and recommends Gretchen's House as the preferred provider. Middleton moved the Personnel Committee Report to the full Board with the recommendation the Childcare Study Group Report dated February 1, 2005 be adopted with the following amendment: "It is the expectation of the Personnel Committee that the contract negotiated with the vendor contain no cash subsidy." Supported by Scott. Motion carried on unanimous roll call vote with Coleman absent. Personnel Committee Page 5 March 2, 2005 HUMAN RESOURCES DEPARTMENT - SALARY ADMINISTRATION PLAN 1ST QUARTERLY REPORT FOR FY 2005 The Salary Administration Plan approved by the Board of Commissioners for Grades 1-21 provides a process for departments and employees to request a review of the salary grade placement of classifications. The recommended changes impact 10 classes and 12 positions. The total increases for the fiscal year are $16,669 GF/GP and $26,468 PR/SR. The funds for salary grade changes are budgeted in the Classification and Rate Change Fund. Patterson moved approval of the attached suggested resolution. Supported by Middleton. Motion carried on unanimous roll call vote with Coleman absent. COMMUNICATIONS Suarez moved to Receive and File Communication Items A & B. Supported by Moss. A. 2005 Position Change Summary B. Letter- 2/1/05 State of Michigan Office Drug Control Polity FY2006 Justice Assistance Grants Application Availability Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Nancy Scarlet distributed copies of applications for summer jobs. The application period opened last week. Due to the amount of applications received it is antic ipated the application period will close shortly. Chairperson Jamian requested the Human Resources Department update the Committee on the summer job application process at the next meeting. There being no further business to come before the Committee the meeting was adjourned at 10:45 a.m. ________________________________________ Nancy Wenzel, Committee Coordinator _________________________________________ Helen Hanger, Sr. Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.