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HomeMy WebLinkAboutMinutes - 2005.03.03 - 35977CHUCK MOSS Chairperson MIKE ROGERS Vice Chairperson TIM MELTON Minority Vice Chairperson March 3, 2005 Chairperson Moss called the meeting o f the Finance Committee to order at 9:00 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Chuck Moss, Mike Rogers, Tim Melton, Charles Palmer, Hugh Crawford, Eric Wilson, Greg Jamian, Christine Long, David Coulter, Helaine Zack, David Woodward COMMITTEE MEMBERS ABSENT: OTHERS PRESENT : AVIATION Karl Randall, Manager CIRCUIT COURT Kevin Oeffner, Administrator COMMUNITY & ECON. DEVELOPMENT Hayes Jones, D irector COMMUNITY & HOME IMPROVEMENT Karry Rieth, Manager DRAIN COMMISSIONER Joe Colaianne, Insurance Administrator EXECUTIVE OFFICE Phil Bertolini, Deputy Executive I FACILITIES ENGINEERING Paul Hunter, Manager FACILITIES MANAGEMENT Mike Hughson, Property Management Specialist FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Leo Lease, Accountant Holly Conforti, Supervisor Joe Matkosky, Analyst Gaia Piir, Budget Systems Coordinato r HUMAN RESOURCES Nancy Scarlet, Director Tom Eaton, Deputy Director Karen Jones, Supervisor David VandeGrift, Analyst INFORMATION TECHNOLOGY Ed Poisson, Director Scott Oppmann, Manager Janette McKenna, Chief MANAGEMENT & BUDGET Laurie Van Pelt, Director Art Holdsworth, Deputy Director PUBLIC SERVICES Mike Zehnder, Director PURCHASING Joe Hylla, Manager SHERIFF Michael McCabe, Undersheriff Dale Cunningham, Business Manager VETERANS' SERVICES Diane Calvin, Manager OTHERS PRESENT CONTINUED OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Hugh D. Crawford Eric Wilson Greg Jamian Christine Long David Coulter Helaine Zack David Woodward FINANCE COMMITTEE Page 2 March 3, 2005 BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Harvey Wedell, Sr. Analyst Helen Hanger, Sr. Committee Coordinator MINUTES Wilson moved approval of the previous minutes of February 10, 20 05, as printed. Supported by Long. Motion carried on a voice vote. PUBLIC COMMENT None. 5. CONTINGENCY REPORT The previous Contingency Fund Balance of $262,983 will be reduced to $239,906 by Item 10 on today's agenda. Palmer moved to receive and file the FY 2005 Contingency Report dated February 24, 2005. Supported by Coulter. Motion carried on a voice vote. REGULAR AGENDA 6. MR #05032 - CIRCUIT COURT - USE OF MEDIATION FUNDS The Circuit Court is requesting authorization to utilize $$109,250 from its Circuit Court Civil Mediation account, established per MR #90177, for courtroom furniture ($93,250) and equipment ($16,000), including a digital recording system and computer equipment. Mr. Palmer asked for more specific information regarding t he furniture to be purchased. Mr. Oeffner indicated that furniture replacement will include two courtroom jury boxes, jury room seats and juvenile hearing room tables. Palmer moved to recommend approval of the attached suggested Fiscal Note. Supported b y Wilson. Motion carried unanimously on a roll call vote with Rogers absent. 7. PROSECUTING ATTORNEY, CIRCUIT COURT/FAMILY DIVISION - AND PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION - PROGRAM YEAR 2005 JUVENILE ACCOUNTABILITY BLOCK GRANT (JABG) GRA NT ACCEPTANCE The resolution would authorize acceptance of a Michigan Family Independence Agency Juvenile Accountability Block Grant (JABG) for $379,255, with a county match of $42,138, for the period of April 1, 2005, through March 31, 2006. Anticipated administrative and support costs of $30,908 are not recoverable under the terms of the grant but are provided for in the FY 2005 -2006 County Budget. Funds will be utilized for the Prosecuting Attorney's Teen Court and School Violence programs, a portion of the Circuit Court/Family Division's Juvenile Drug Court and a portion of the Public Services/Community Corrections Division's InStep Program. One Special Revenue (SR) Paralegal position, one SR Probation Office I and one SR Social Worker I, which will sunset on December 24, 2005, will be funded for the FINANCE COMMITTEE Page 3 March 3, 2005 Prosecuting Attorney. One SR Youth & Family Caseworker II will be funded in the Circuit Court/Family Division Drug Court and one SR Community Corrections Specialist II will be funded for Community Corrections. The grant discontinued funding (50%) for one SR Supervisor in Community Corrections. Crawford moved to recommend approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Rogers abse nt. 8. MR #05035 - SHERIFF'S OFFICE - NARCOTICS ENFORCEMENT TEAM (NET) INTERLOCAL AGREEMENT WITH THE CITY OF STERLING HEIGHTS The Sheriff is requesting authorization to enter into an Interlocal Agreement with the City of Sterling Heights to allow the City to join the Oakland County Narcotics Enforcement Team (NET), as allowed for under the provisions of MR #01024. The NET grant and forfeiture revenues will fund the cost of NET vehicles and related equipment. There is no impact on the general fund. Zack moved approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote. 9. MR #05030 - DRAIN COMMISSION - FRANKLIN SUBWATERSHED DRAIN NOTE - 2005 FULL FAITH AND CREDIT RESOLUTION On behalf of the Franklin Subwatershed Drainage District, the Drain Commissioner is requesting that the Board of Commissioners pledge the full faith and credit of the County of Oakland, for payment of a note to be issued in an amount not to exceed $735,000. Funds will be u sed to pay for the purchase of property located within this Drainage District to facilitate a project to correct drain problems. The Note will mature March 1, 2008, with an interest rate not to exceed 4% per annum payable at maturity. Once the project is completed, the property will be sold to satisfy the drain note. This project has no impact on the General Fund. Therefore, no budget amendment is required. Jamian moved to recommend approval of the attached suggested Fiscal Note. Supported by Moss. Motion carried unanimously on a roll call vote. 10. MR #05031 - DEPARTMENTS OF DRAIN COMMISSIONER AND FACILITIES MANAGEMENT - APPROVAL AND ACCEPTANCE OF LEASE AGREEMENT WITH D'ANCO PROPERTIES, LLC FOR USE OF INDUSTRIAL BUILDING AND STORAGE YARD AT 30750 8 MIL E ROAD, FARMINGTON HILLS, MICHIGAN The Drain Commissioner and Facilities Management are requesting authorization to approve a Lease Agreement with D'AN -CO Properties, LLC to occupy approximately 4,300 square feet of the industrial building and the north 150 feet of the storage yard located at 30750 8 Mile Road in the City of Farmington Hills, for a three-year period beginning March 10, 2005, at a rental rate of $3,800.00 per month or $45,600 per year. The current service facility at 8 Mile and Lahser Road s in the City of Southfield is no longer adequate to accommodate the maintenance and material storage needs of the Drain Commissioner. The cost of the lease will be recovered through the water rates. The annual cost of $45,600 for FY 2006 will be included in the FY 06 County Executive Recommended Budget. Palmer moved to recommend approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote. FINANCE COMMITTEE Page 4 March 3, 2005 11. FACILITIES MANAGEMENT/FACILITIES ENGINEERING - AWARD OF CONTRACT FOR THE 2005 PARKING LOT PAVING PROGRAM - MEDICAL CARE FACILITY PROJECT Facilities Management is requesting authorization to contract with the lowest bidder, Nagle Paving Company of Novi, in the amount of $126,120, to resurface the deteriora ting parking lot at the Medical Care Facility. The total estimated project cost of $164,000 includes a contingency of $37,880 and has been provided for in the2005 Capital Improvement Program, Parking Lot Paving Program. Funds will be transferred from the Capital Improvement Program/Building Fund to the Project Work Order Fund for the project. Palmer moved to recommend approval of the attached suggested Resolution. Supported by Coulter. Motion carried unanimously on a roll call vote. 12. DEPARTMENT OF CENTRAL SERVICES - OAKLAND COUNTY INTERNATIONAL AIRPORT - 2005 GRANT PROGRAM ACCEPTANCE - SOUND ATTENUATION The Oakland County International Airport has received a grant award from the Michigan Department of Transportation for $3,000,000 for a sound atte nuation project and is requesting authorization to accept this funding. The total project of $3,157,895 includes the grant, $78,947 in state funding and a required match of $78,948 to be funded by the Airport Fund. No budget amendment is necessary. Crawford moved to recommend approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote. 13. MR #05026 - DEPARTMENT OF INFORMATION TECHNOLOGY - REORGANIZATION The Department of Information Technology is requesting authorization to reorganize its operations in order to align the workload and skill sets of current staff with customer needs. The Systems Development & Support Division will be re-titled to Application Services and the Digital Information Ser vice Center (DISC) will be re-titled to the eGovernment Service Division. The eGovernment unit will be re -titled to eGovernment Program Services. Land Management -GIS staff and associated costs will be transferred from the DISC Division to Application Ser vices. One Supervisor II -IT will be reclassified to a supervisor I-IT and one Chief-Land Management to a Project Manager, resulting in annual savings of $25,867. The Judicial information Systems Program Manager will be reassigned to the expanded Help Desk & Training Unit of the Internal Services-Administration Division. These adjustments will be included in the County Executive's Recommended Budget for FY 2006. Mr. Bertolini explained that this request was a refinement of IT's major reorganization of sev eral years ago in a continued effort to provide the best services for its customer base. Ms. Van Pelt explained how the depreciation and replacement of equipment is being handled. Mr. Wilson asked about the status of the Thin Client project. Mr. Bertolini explained that implementation of Thin client has slowed down while the Active Directory log in project is being rolled out. The second phase of Thin Client was anticipated to begin in October, 2005. That date will be pushed out by several months. Woodward moved to recommend approval of the attached suggested Fiscal Note. Supported by FINANCE COMMITTEE Page 5 March 3, 2005 Rogers. Motion carried unanimously on a roll call vote. 14. MR #05027 - DEPARTMENT OF INFORMATION TECHNOLOGY - FIRST QUARTER 2005 DEVELOPMENT APPROPRIATION TRANSFER Information Technology is requesting authorization to appropriate and charge IT First Quarter 2005 Development costs to benefiting departments. Charges include $982,821.55 for data processing development, $50,489.87 for imaging development to General Fund/G eneral Purpose departments, and $538,962.61 for direct charges to Special Revenue and Proprietary Fund departments. Crawford moved to recommend approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote. 15. MR #05033 - PUBLIC SERVICES/VETERANS' SERVICES DIVISION - CREATION OF ADDITIONAL STAFF Veteran's Services is requesting authorization to add two General Fund/General Purpose Veterans' Benefit Counselor I positions to its staff to address the in creasing number of veterans filing for benefits, increased referrals from the Veterans' Community Based Outpatient Clinic in Pontiac, the scheduled opening of the New Great Lakes National Cemetery in Oakland County and regulation changes. There will be no additional furniture or equipment costs. Costs for FY 2005 are $52,727 and $105,454 for FY 2006. Funding will be provided by a reduction to the General Fund Building Improvement Operating Transfer Out line item budget. Zack moved to recommend approval of the attached suggested Fiscal Note. Supported by Melton. Motion carried unanimously on a roll call vote. 16. HUMAN RESOURCES DEPARTMENT - FISCAL YEAR 2005 -2007 LABOR AGREEMENT FOR EMPLOYEES REPRESENTED BY THE OAKLAND COUNTY PROSECUTOR'S INVESTIGATORS ASSOCIATION Human Resources has negotiated a labor agreement with the Oakland County Prosecutor's Investigators' Association, representing 7employees, for FY 2005 - 2007. This group was previously represented by the AFSCME. The agreement includes a cha nge in the salary schedule from a flat rate to a 5 -year salary range for FY 2005 and an additional 1% increase greater than the general non -represented employees for FY 2006 and FY 2007. Benefit modifications for fiscal years 2005, 2006 and 2007 will be t he same as those for general non -represented employees. Costs, retroactive to October 2, 2004, for FY 2005 are $5,277 and for FY 2006 is estimated at $5,340. These amounts are not included in the FY 2005 and FY 2006 Adopted Budget. A portion of the cost s will be absorbed by grant funding. A budget amendment is recommended for the remaining General Fund portion. Ms. Jones explained that these employees serve at the pleasure of the Prosecuting Attorney. New employees will start at 30% less than the 5 -year step. The Prosecutor has agreed to the 1% salary adjustment to recognize the expansion of job functions for these positions. Palmer moved to recommend approval of the attached suggested Fiscal Note. Supported by Wilson. Motion carried unanimously on a roll call vote. FINANCE COMMITTEE Page 6 March 3, 2005 17. Department of Management and Budget - Fiscal Year 2005 First Quarter Financial Forecast and Budget Copies of the FY 2005 First Quarter Financial Forecast and Budget were provided to committee members for review and will be taken up fo r consideration on March 17, 2005. 18. Department of Management and Budget - FY 2006/ FY 2007 Revenue Estimates Preliminary Net Resource (revenue) Projections for FY 2006 and FY 2007 were reviewed. Projections are based on percent change compared to FY 2005 Adopted Budget. Forecasted revenue projections for FY 2005 are $384,244,367, for FY 2006 $376,142,318 and for FY 2007 $384,817,630. Trends affecting these figures include the reduced dependency on state revenue sharing and projected property tax co llections of about 4%. The Headlee Amendment may require that the 4.19 millage rate be rolled back for FY 2007. Updated projections will be provided to committee members at the next meeting. Coulter moved to receive and file the FY 2006 and FY 2007 Reven ue Estimates. Supported by Woodward. Motion carried on a voice vote. COMMUNICATIONS B. State Memo from Yvonne Blackmond, Director - Office of Drug Control Policy - FY 2006 Justice Assistance Grants Application Availability C. Department of Information T echnology - CLEMIS Funds - Financial Statements and Schedules for the Three Months Ended December 31, 2004 Zack moved to receive and file Communications B and C. Supported by Woodward. Motion carried on a voice vote. A. Department of Management and Budget / Purchasing Division - Contract Exception Report Several committee members expressed their concerns about retaining the same vendors without going through the bidding process. Ms. Scarlet explained the history of retaining Butzel Long regarding la bor issues. Mr. Hylla and Mr. Jones explained that the National Trust, National Main Street Center, was the only organization that could provide what is needed for the County's Main Street Program. Without membership, the County would not be able to perfo rm some of the historical preservation work it is doing through its Main Street Program. Mr. Jones indicated that Mr. Hunter and Mr. Rasegan would provide a presentation on this program to the Planning and Building Committee. Mr. Hylla explained that the purchasing procedures require that a report on contract exceptions be brought before the Finance Committee. The policy does not specify at what point this will occur. Mr. Melton indicated that he would take a closer look at the policy for possible ame ndments. D. Community and Home Improvement Division - PY 2005 Consolidated Grant Application for FINANCE COMMITTEE Page 7 March 3, 2005 Community Development Block Grant, HOME Investment Partnership Grant, American Dream Downpayment Initiative and Emergency Shelter Grant Mr. Palmer asked to see a copy of the letter of March 15, 2004 from Mr. Sherrod of HUD, referenced in Corporation Counsel's comments concerning this grant application. Ms. Rieth explained that the letter would be attached to the grant acceptance, regarding the Emergency Shelter Grant, assuring HUD that the County's plan would include efforts to end chronic homelessness. The letter indicates that HUD is comfortable with the County's approach. Crawford moved to receive and file the communications. Supported by Long. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 10:56 a.m. ________________________ _______________________________ Helen Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.