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HomeMy WebLinkAboutMinutes - 2005.03.15 - 35979 March 15, 2005 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committe e Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Sue Ann Douglas, Jim Nash, Jeff Potter, William D. Molnar, Mattie Hatchett, Marcia Gershenson, and Dave Woodward PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: Tom Middleton OTHERS PRESENT: Facilities Management Dave Ross, Director Paul Hunter, Manager Dick Johnston, Manager Mike Hughson, Property Management Specialist Economic Development & Commun ity Affairs Hayes Jones, Director Planning & Economic Development Dan Hunter, Manager Bret Rasegan, Supervisor Bob Donohue, Principal Planner Parks & Recreation Joseph Figa, Chief Design & Development Jon Noyes Board of Commissioners Lawrence M. Doyle, Administrative Director Sheryl Mitchell, BOC Senior Analyst Nancy Wenzel, Committee Coordinator APPROVAL OF MINUTES OF MARCH 1, 2005 Potter moved to approve the Minutes of March 1, 2005 as printed. Supported by Molnar. Motion carried on a voice vote. PUBLIC COMMENT None. Planning & Building Committee Page 2 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Tom Middleton Jeff Potter William D. Molnar Mattie Hatchett Marcia Gershenson Dave Woodward Charles E. Palmer Chairperson Sue Ann Douglas Vice Chairperson Jim Nash Minority Vice Chairperson March 15, 2005 Chairperson Palmer suggested Dave Ross address the issue of Court security in view of recent problems around the Country. CONSENT AGENDA Hatchett moved approval of Consent Agenda Items A & B. A. 2005 Capital Improvement Program Monthly Progress Report – February 2005 B. Coordinating Zoning Committee Minutes – March 1, 2005 Supported by Molnar. Motion carried on a voice vote. PARKS & RECREATION – SUPPORT FOR SUBMISSION OF GRANT APPLICATION TO THE MICHIGAN DEPARTMENT OF NATURAL RESOURCES AND THE LAND AND WATER CONSERVATION FUND TO PROVIDE MATCHING FUNDS FOR THE ACQUISITION OF THE HIGHLAND TOWNSHIP PROPERTY The Oakland County Parks and Recreation Commission is appl ying to the Michigan Natural Resources Trust fund for a grant in the amount of $1,440,000, required matching funds of $2,160,000 are available from the Parks and Recreation Fund. The option to acquire 260 acres in Highland Township presents the opportunit y to create a park in a rapidly developing area of the county. The potential Highland Oaks County Park would encompass a diverse range of habitats including wetlands, forests, and meadow covered hills. Such a park could host hiking, mountain biking, picnicking, horseback riding, wildlife viewing and would be linked to other recreational areas via the Countywide trail network – Oak Routes. Hatchett moved the Planning & Building Committee Report to the full Board with the recommendation the above-mentioned resolution be adopted. Supported by Potter. Motion carried unanimously on a roll call vote with Douglas, Middleton and Woodward absent. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – MAIN STREET PROGRAM Main Street is an economic developme nt program specifically targeted to provide technical assistance to the 30 traditional downtowns in the County. Oakland County has identified ten Main Street Communities. Seven communities participated in the program in 2004 with $97,013,233 in new publi c and private funds invested in Main Street Oakland County communities. Buildings with 198,862 square feet of new floor space were constructed, 238 new jobs were created, 25 new businesses were established, 105 new housing units and 143 special events too k place. Also $1,695,010 was received in cash sponsorship by MSOC downtowns. Woodward moved to Receive & File. Supported by Douglas. Motion carried on a voice vote. Planning & Building Committee Page 3 March 15, 2005 FACILITIES MANAGEMENT /FACILITIES ENGINEERING – AWARDS OF CONTRACT FOR THE 2005 ROOF REPLACEMENT PROGRAM – EXECUTIVE OFFICE BUILDING & COURTHOUSE EAST WING PROJECT In accordance with Purchasing Division procedures, bids for the 2005 Roof Replacement Program – Executive Office Building & Courthouse East Wing Project were received and reviewed on March 3, 2005. It is requested the Board of Commissioners authorize an award of contract to Newton Crane Roofing of Pontiac in the amount of $402,588 for the Executive Office Building roof and a contract for the Courthouse East Wing roof to Ann Arbor Roofing of Whitmore Lake in the amount of $269,697. Total project cost is $760,000; contract awards of $672,285, FM&O costs of $17,715 and contingency of $70,000. Douglas moved the Planning & Building Committee Report to the Finance Committee with the recommendation the above -mentioned resolution be adopted. Supported by Hatchett. Motion carried unanimously on a roll call vote with Middleton absent. Commissioner Nash inquired whether Facilities Management has looked into the possibility of utilizing 'green roofs' and the results. Mr. Hunter stated Facilities has looked in to 'green roofs' but haven't found a suitable application at this time. OAKLAND COUNTY PARKS AND RECREATION COMM ISSION AND DEPARTMENT OF FACILITIES MANAGEMENT - RECOMMENDATION TO GRANT EASEMENT FOR WATERMAIN – WHITE LAKE OAKS COUNTY PARK (TAX PARCEL NO. 12 -24-200-007) The Oakland County Parks and Recreation Commission is currently building a new clubhouse at White Lake Oaks County Park. The Commission wishes to use the local township water supply system for potable water and fire suppression purposes rather than the existing park well. The Charter Townships of Waterford and White Lake have requested the County gra nt a permanent easement for the construction, operation, maintenance, repair and replacement of a water main and related appurtenances over a portion of the park property adjacent to Williams Lake Road at the intersection of Pontiac Lake Road. This easeme nt shall be granted for the sum of one dollar. Woodward moved approval of the attached suggested resolution. Supported by Hatchett. Motion carried unanimously on a roll call vote with Middleton absent. THE OAKLAND COUNTY PARKS AND RECREATION COMMISSIO N AND THE DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST TO GRANT EASEMENT FOR UNDERGROUND ELECTRIC SERVICE TO THE DETROIT EDISON COMPANY – SPRINGFIELD OAKS COUNTY PARK (TAX PARCEL NO. 07-20-201-016) The Oakland County Parks Commission in conjunction with the 52-2 Clarkston District Court is establishing a court community garden including a donated greenhouse. The Detroit Edison Company has requested a 15 - foot wide by 50 foot long easement for underground electric service from the existing power pole line located along Andersonville Road to the greenhouse site to provide the required electric power to operate the greenhouse. This easement shall be granted for the sum of $1.00. Gershenson moved approval of the attached suggested resolution. Supported by Nash. Motion carried unanimously on a roll call vote with Middleton absent. Planning & Building Committee Page 4 March 15, 2005 CLOSED SESSION Douglas moved that the meeting be closed for the purpose of discussing the possible purchase of real property. Supported by Molnar. Motion carried unanimously on a roll call vote with Middleton absent. The Chair declared the meeting closed at 10:05 a.m. The meeting resumed in open session at 10:20 a.m. FACILITIES MANAGEMENT – REQUEST FOR AUTHORIZATION TO PRESENT OFFER AND NEGOTIATE TERMS OF PURCHASE AGREEMENT FOR POSSIBLE PURCHASE OF LAND – ADDISON OAKS COUNTY PARK Douglas moved the Administration be authorized to present offer and negotiate terms of purchase agreement for possible purchase of land – Addison Oaks County Park – in accordance with directives set forth in Closed Session. Supported by Nash. Motion carried unanimously on a roll call vote with Middleton absent. FACILITIES MANAGEMENT – POSSIBLE PURCHASE OF PROPERTY FOR 52 -2 DIVISION COURT Douglas moved the Administration be authorized to investigate possible purchase of land in accordance with directives set forth in Closed Session. Supported by Nash. Motion carried unanimously on a roll call vote with Middleton absent. Mr. Ross informed the Committee Facilities Management has been approached by the City of Wixom regarding the relocation of the 52-1 District Court on their City Complex. The City of Wixom is offering a site with utilities that would be available with no or minimal cost to the County. One potential issue would be the County participating in the construction of a parking deck. Facilities Management is also concerned that the site may not be large enough to accommodate the Court and will be discussing this with the City of Wixom. Potter moved that Facilities Management be authorized to continue discussion with the City of Wixom regarding the relocation of the 52-1 District Court and Report back to the Committee. Supported by Hatchett. Motion carried unanimously on a roll call vote with Middleton absent. OTHER BUSINESS/ADJOURNMENT COURT SECURITY UPDATE A consultant was hired to conduct a vulnerability assessment after 911. Plans and specifications were drawn up for an enhanced security system in the eight buildings cons idered most vulnerable. Bids received for this project were in the approximate amount of $2,000,000. Installation is expected to begin in a month. There being no further business to come before the Committee the meeting adjourned at 10:45 a.m. ___________________________________ _____________________________________ Nancy Wenzel, Committee Coordinator Lawrence M. Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.