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HomeMy WebLinkAboutMinutes - 2005.04.06 - 35986 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PERSONNEL COMMITTEE April 6, 2005 The meeting was called to order by Vice Chairperson Middleton at 9:31 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PERSONNEL COMMITTEE MEMBERS PRESENT: Thomas Middleton, Chuck Moss, Mike Rogers, John Scott, George Suarez, Mattie Hatchett, Jim Nash PERSONNEL COMMITTEE MEMBERS ABSENT WITH NOTICE: Greg Jamian, Eric Coleman, William Patterson OTHERS PRESENT: Human Resources Nancy Scarlet, Director Tom Eaton, Deputy Director Jennifer Mason, Manager Cathy Shallal, Manager Mary Pardee, Supervisor Heather Mason, Analyst Brenthy Johnston, Analyst Karen Jones, Labor Relations Specialist Library Board Laura Mancini, Director Library Services Sheriff's Department Mike McCabe, Undersheriff Dale Cunningham, Business Manager Board of Commissioners Tim Melton, District #11 Will Molnar, District #13 Larry Doyle, Administrative Director Sheryl Mitchell, Senior BOC Analyst Harvey Wedell, Senior BOC Analyst Helen Hanger, Sr. Committee Coordinator Greg Jamian Chairperson Tom Middleton Majority Vice-Chair Eric Coleman Minority Vice-Chair Chuck Moss William Patterson Mike Rogers John A. Scott George W. Suarez Mattie Hatchett Jim Nash Personnel Committee Page 2 April 6, 2005 APPROVAL OF THE PREVIOUS MINUTES Moss moved to approve the minutes of March 16, 2005. Supported by Rogers. Motion carried on a voice vote. PUBLIC COMMENT None. MR #05048 - BOARD OF COMMISSIONERS - PERSONNEL APPEAL BOARD UPDATES The resolution was introduced by Commissioners Melton and Long to require that the Personnel Committee receive monthly reports on cases pending before the Personnel Appeals Board. These reports would include the number of pending cases, now many sessions were held in the prior month, how many cases were heard and the date the request for a hearing was initially received for each case. Commissioner Scott explained that he is a member of the Personnel Appeal Board and that that they have cases pending from 2003 and are trying to move them forward. Ten cases have been scheduled for the next several months. Notification of scheduling letters will be sent out 30-60 days in advance to avoid cancellations. Moss moved to report to recommend approval of the attached suggested resolution. Supported by Scott. Scott moved to amend the resolution to insert "John Scott, District #5" in the byline. Supported by Moss. Motion to amend carried on a voice vote. Main motion, as amended, carried unanimously on a roll call vote with Jamian, Coleman and Patterson absent. MR #05066 - SHERIFF'S DEPARTMENT AND BOARD OF COMMISSIONERS/LIBRARY BOARD - TRANSFER OF JAIL LIBRARY PROGRAM AND POSITIONS FROM THE LIBRARY BOARD TO THE SHERIFF'S DEPARTMENT/ADMINISTRATIVE SERVICES DIVISION The Sheriff is requesting authorization to transfer five pos itions assigned to provide library services to jail inmates from the Board of Commissioners Library Board to the Sheriff's Department. The Sheriff is charged with the legal responsibility of providing library services to inmates housed at the jail and this action would provide a consistent combination of authority and accountability for this function. One Library Technician I, one part -time, non-eligible (PTNE) General Helper and two PTNE student positions are Proprietary positions, funded by the Sheriff's Commissary Fund and one Jail Library Technician is a General Fund position reimbursed by the Commissary Fund. Funding for the Jail Library Technician will be changed to Proprietary Funding consistent with the other four positions. This function will be transferred to the Sheriff following the required public hearing on March 14, 2005. Limited law library services will continue to be offered for a fee to the Jail Library Program. Personnel Committee Page 3 April 6, 2005 Mr. Cunningham explained that this function is funded by the commissary fund from sales to inmates. There is a 30% markup on items sold but the fund has lost money in the last several years. The Sheriff's Office felt this needed to be addressed on both the expenditure and revenue sides. Since this is a constitutional responsibility of the Sheriff, he wanted them working for him so he can make changes to bring costs into line. Commissioner Middleton asked if this fund was affected by the change in collection of inmate phone revenue. Mr. Cunningham explained that this money previously went into the Telephone Communication Fund and is now going into the General Fund, at about $1,000,000 a year. Hatchett moved to report to recommend approval of the attached suggested resolution. Supported by Moss. Motion carried unanimously on a roll call vote with Jamian, Coleman and Patterson absent. HUMAN RESOURCES DEPARTMENT - FISCAL YEAR 2005-2007 LABOR AGREEMENT FOR EMPLOYEES REPRESENTED BY TEAMSTERS LOCAL 214 Human Resources has negotiated a labor agreement with the Teamsters, covering 19 General Staff Nurses, for the period October 1, 2004, through September 30, 2007. The agreement includes a 3% salary increase for Fiscal Year (FY) 2005, the same as that provided to general non-represented employees; for FY 2006, the same increase as general non-represented employees will receive and for FY 2007 a wage re -opener. A $1,000 retention bonus for employees hired prior to January 1, 2005, a $1,000 retention bonus for FY 2006 for employees hired prior to January 1, 2005, and a $500 retention bonus for FY 2007 for employees hired prior to January 1, 2005. Any benefit modifications implemented for general, non-represented employees during FY 2006 will also be applied to this group. A benefit re-opener has been agreed to for FY 2007. Several contract language changes have also been agreed to relating to mileage, shift differential and overtime. Ms. Jones explained that these are nurses who work in the Jail Health Program. Vacancies have averaged about four over the past several years and turnover is about double that of the rest of the County's turnover rate. The bonus is necessary for recruitment and retention purposes. Scott moved approval of the attached suggested resolution. Supported by Rogers. Motion carried unanimously on a roll call vote with Jamian, Coleman and Patterson absent. Personnel Committee Page 4 April 6, 2005 COMMUNICATIONS Hatchett moved to Receive and File Communication Items A & C. Supported by Nash. A. 2005 Position Change Summary Report B. TEAM Update Ms. Scarlet explained that TEAM consists of outside agencies with multiple sites. The County switched to this format in 2001. She noted that utilization of this service falls within the range of other employers similarly situated. Statistics provided are 2004. As indicated by these statistics, 93-97% of individuals in program actually receive services under umbrella of what we pay for through self-insurance and are not referred to outside agencies that would utility Blue Cross. This is a large savings. Costs for the problem are $2.36 per employee plus administrative fees. Looked at whole budget and divided out and it comes to $30 a year per employee. Prior to this, in-house staff person in Human Resources and salary was about $85,000 and they would make referrals to insurance agencies. WE have had only 1 complains in the last five years about the program. C. USERRA Poster The County is required to post this notice of "Your Rights Under the Uniformed Services Employment and Reemployment Rights Act" throughout the County. The notice outlines reemployment rights, the right to be free from discrimination and retaliation, health insurance protection and enforcement. Ms. Hatchett noted that the County has been and continues to be in compliance with these requirements. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee the meeting was adjourned at 9:51 a.m. ________________________________________ Helen Hanger, Sr. Committee Coordinator _________________________________________ Lawrence M. Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.