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HomeMy WebLinkAboutMinutes - 2005.04.07 - 35987CHUCK MOSS Chairperson MIKE ROGERS Vice Chairperson TIM MELTON Minority Vice Chairperson April 7, 2005 Chairperson Moss called the meeting o f the Finance Committee to order at 9:00 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Chuck Moss, Mike Rogers, Charles Palmer, Hugh Crawford, Eric Wilson, Greg Jamian, Christine Long, David Coulter, Helaine Zack, David Woodward COMMITTEE MEMBERS ABSENT WITH NOTICE: Tim Melton OTHERS PRESENT : DRAIN COMMISSIONER Phil Sanzica, Chief Engineer FACILITIES MANAGEMENT Mike Hughson, Property Manager FACILITIES ENGINEERING Paul Hunter, Manager FISCAL SERVICES Tim Soave, Manager LaVerne Smith, Supervisor Holly Conforti, Supervisor HUMAN RESOURCES Nancy Scarlet, Director Karen Jones, Supervisor INFORMATION TECHNOLOGY Ed Poisson, Director Marge Bozarth, Supervisor LIBRARY SERVICES Laura Mancini, Director MANAGEMENT & BUDGET Laurie Van Pelt, Director Art Holdsworth, Deputy Director PARKS AND RECREATION Ralph Richard, CEO PURCHASING Joe Hylla, Manager SHERIFF Michael McCabe, Undersheriff Dale Cunningham, Business Manager Lori Seaman, Commissary Supervisor BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Harvey Wedell, Sr. Analyst Sheryl Mitchell, Sr. Analyst Helen Hanger, Sr. Co mmittee Coordinator MINUTES OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Hugh D. Crawford Eric Wilson Greg Jamian Christine Long David Coulter Helaine Zack David Woodward FINANCE COMMITTEE Page 2 April 7, 2005 Zack moved approval of the previous minutes of March 17, 2005, as printed. Supported by Palmer. Motion carried on a voice vote. PUBLIC COMMENT 5. CONTINGENCY REPORT The existing Contingency Fund Balance of $275,1 92 will be increased $35,000 by Item #7 to $310,192. Mr. Soave advised the Committee that Royal Oak Township has fallen behind on its water and sewer debt by $90,000. Fiscal Services is working with the Treasurer to try and avoid capturing the Township's DTRF money. All other Township obligations are current. Coulter moved to receive and file the FY 2005 Contingency Report dated April 6, 2005. Supported by Palmer. Motion carried on a voice vote. REGULAR AGENDA 6. MR #05066 - SHERIFF'S DEPARTMENT AN D BOARD OF COMMISSIONERS / LIBRARY BOARD - TRANSFER OF JAIL LIBRARY PROGRAM AND POSITIONS FROM THE LIBRARY BOARD TO THE SHERIFF'S DEPARTMENT / ADMINISTRATIVE SERVICES DIVISION The Sheriff is requesting authorization to transfer five positions assigned to provide library services to jail inmates from the Board of Commissioners' Library Board to the Sheriff's Department. The Sheriff is charged with the legal responsibility of providing library services to inmates housed at the jail and this action would provide a consistent combination of authority and accountability for this function. One Library Technician I, one part -time, non -eligible (PTNE) General Helper and two PTNE student positions are Proprietary positions, funded by the Sheriff's Commissary Fund and one Jail Library Technician is a General Fund position reimbursed by the Commissary Fund. Funding for the Jail Library Technician will be changed to Proprietary Funding consistent with the other four positions. This function will be transferred to the Sheriff following the required public hearing on March 14, 2005. Limited law library services will continue to be offered for a fee to the Jail Library Program. Palmer moved to recommend approval of the attached suggested Resolution. Supported by Crawford. Motion carried unanimously on a roll call vote with Jamian absent. 7. SHERIFF'S OFFICE - CY 2005 MARINE SAFETY PROGRAM GRANT ACCEPTANCE The Michigan Department of Natural Resources has awarded the Sheriff $235,000 for Marine Safety activities for the period January 1, 2005, through December 31, 2005. The required 25% County match of $35,000 is currently budgeted in the Sheriff's Department budget. This is a state reimbursement for a portion of the program. Anticipated revenue of $200,000 was budgeted for FY 2005. Therefore, the additional $35,000 will be placed into the Contingency Fund. Crawford moved to recommend approval of the attached suggested Fiscal Note. Supported by Wilson. Motion carried unanimously on a roll call vote with Jam ian absent. FINANCE COMMITTEE Page 3 April 7, 2005 8. MR #05065 - OAKLAND COUNTY PARKS AND RECREATION COMMISSION AND DEPARTMENT OF FACILITIES MANAGEMENT - RECOMMENDATION TO GRANT EASEMENT FOR WATERMAIN - WHITE LAKE OAKS COUNTY PARK (TAX PARCEL NO. 12 -24-200-007) The Parks and Recreation Commi ssion is requesting that the County grant a permanent easement to the Charter Townships of Waterford and White Lake, for the sum of one dollar, for construction, operation, maintenance, repair and replacement of a water main and related appurtenances over a portion of the White Lake Oaks park property adjacent to Williams Lake Road at Pontiac Lake Road. This action will allow Parks to utilize the Waterford Township water supply system for its new clubhouse at White Lake Oaks County Park, presently under co nstruction. The Parks Commission recommended approval of this easement on March 9, 2005. Long moved approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Jamian absent. 9. MR #05064 - OAKLAND COUNTY PARKS AND RECREATION COMMISSION AND DEPARTMENT OF FACILITIES MANAGEMENT - REQUEST TO GRANT EASEMENT FOR UNDERGROUND ELECTRIC SERVICE TO THE DETROIT EDISON COMPANY - SPRINGFIELD OAKS COUNTY PARK (TAX PARCEL NO. 07 -20-201-016) The Parks and Recreation Commission, in conjunction with the 52 -2 District Court, Clarkston, is in the process of establishing a court community garden inclusive of a donated greenhouse at Springfield Oaks County Park. Parks is requesting authorization to grant an e asement to Detroit Edison, for the sum of one dollar, to provide underground electric service for the greenhouse. The Parks Commission recommended approval of this easement on March 9, 2005. Palmer moved to recommend approval of the attached suggested Fiscal Note. Supported by Wilson. Motion carried unanimously on a roll call vote with Jamian absent. 10. MR #05063 - HUMAN RESOURCES DEPARTMENT - FISCAL YEAR 2005 - 2007 LABOR AGREEMENT FOR EMPLOYEES REPRESENTED BY THE MICHIGAN NURSES ASSOCIATION (MNA) Human Resources is requesting authorization to enter into a labor agreement with the Michigan Nurses Association, representing 113 Public Health Nurses, for a three -year period beginning October 1, 2004. Terms of the contract include salary adjustments of 3% for FY 2005, the same increase as the general non- represented employees for FY 2006 or a 2% increase, whichever is greater, and a wage reopener for FY 2007. Benefit modifications for FY 2006 will be consistent with those implemented for general, non - represented employees. The contract provides for a benefit reopener for FY 2007. The agreement also provides for several language changes regarding mileage and overtime and for the County and union to meet 3 months after ratification of this agreement to d iscuss flexible scheduling. Long moved to recommend approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Jamian absent. 11. MR #05062 - DEPARTMENT OF INFORMATION TECHNOLOGY - INTERLOCAL AGREEMENT BETWEEN OAKLAND COUNTY AND THE TOWNSHIP OF GROVELAND FOR THE FIRE RECORDS MANAGEMENT SYSTEM Information Technology (IT) is requesting authorization to allow participation by the Township of Groveland FINANCE COMMITTEE Page 4 April 7, 2005 in the Fire Records Management System (FRMS). The Township will pay a $3,500 start -up fee, a $3,500 annual department fee and $300 annually for each additional fire station. The County will pay for two additional software licenses at $3,808 each and will increase the annual software maintenance by $570 for each license. Funds for software purposes are available in the County's Designated Fund Balance. Information regarding the program was distributed to the committee. IT and Fiscal Services staff explained that the program was originally authoriz ed by MR #99309 with the County paying 75% of the costs and the community 25%. Fees were set on a long -term basis and will be reviewed by the FRMS Governance Committee consistent with the expiration of the current contracts on December 31, 2006. Communit ies participating outside Oakland County pay fees 20% higher than those inside Oakland County and must provide their own equipment and connectivity. Staff noted that the vendors have indicated they will lower the licensing fees as the market expands. Palmer moved to recommend approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Jamian absent. 12. MR #05047 - BOARD OF COMMISSIONERS - ENVIRONMENTAL INFRASTRUCTURE FUND DEADLINE EXTENSIO N The resolution, will extend the deadline to submit requests for reimbursements from the Environmental Infrastructure Fund (EIF) to March 1, 2006. Any undisbursed amounts for authorized projects remaining in the fund after September 30, 2005, will be ma intained until distributed pursuant to EIF disbursement procedures established by MR #99093. Wilson moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Jamian absent. 13. DEPARTMENT OF MANAGEMENT AND BUDGET - STATE EXECUTIVE ORDER #2005 -7 - IMPLEMENTATION OF EXPENDITURE REDUCTIONS UNDER SECTION 20 OF ARTICLE V OF THE MICHIGAN CONSTITUTION OF 1963 Ms. Van Pelt reviewed the Governor's Executive Order No. 2005 -7 to reduce the State Budget. These reductions will impact the Friend of the Court Fund, the Medical Care Facility and the Local Health Care General Fund line item. Both the FOC and the Medical Care Facility will need to absorb reductions within their own funds. Alternative s are being considered. Ms. Van Pelt also expressed concern about the revenue that comes from the district courts and goes into the State Court Equity Fund. Normally, this revenue is fully redistributed back to the County's to pay for family court. Howe ver, revenue came in higher than budgeted for and the state is keeping $500,000. This could set a precedent for future years. Commissioner Wilson asked about the $19,000,000 cut for the Department of Corrections. Ms. Van Pelt reported that the Govern or is working with MAC on action steps. The County has already implemented many of the recommendations that are being suggested and is waiting to see what the State will do for the beds they are taking off line. Crawford moved to Receive and File Execut ive Order No. 2005 -7. Supported by Palmer. Motion carried on a voice vote. FINANCE COMMITTEE Page 5 April 7, 2005 COMMUNICATIONS A. Department of Management and Budget / Purchasing Division - Contract Exception Report for the Month of February, 2005 B. Industrial Facility Exemption Certificate No. 1996 -232 and No. 1997 -761 for TDS Automotive Us Inc. - Village of Oxford, Oakland County Palmer moved to receive and file the communications. Supported by Melton. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 9:40 a.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.