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HomeMy WebLinkAboutMinutes - 2005.05.05 - 35995CHUCK MOSS Chairperson MIKE ROGERS Vice Chairperson TIM MELTON Minority Vice Chairperson May 5, 2005 Chairperson Moss called the meeting of the Finance Committee to order at 9:00 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Chuck Moss, Mike Rogers, Charles Palmer, Hugh Crawford, Eric Wilso n, Greg Jamian, Christine Long, Helaine Zack, David Coulter, David Woodward COMMITTEE MEMBERS ABSENT WITH NOTICE: Tim Melton OTHERS PRESENT : AVIATION Karl Randall, Manager CENTRAL SERVICES David VanderVeen, Director CHILDREN'S VILLAGE Jody Overall, Manager COMMUNITY & HOME IMPROVEMENT Hayes Jones, Deputy Director CORPORATION COUNSEL Jody Schaffer, Assistant Counsel EQUALIZATION Dave Hieber, Manager EXECUTIVE OFFICE Bob Daddow, Deputy Executive I FACILITIES MANAGEMENT Mike Hughson, Propert y Manager FISCAL SERVICES Joe Matkosky, Analyst HUMAN RESOURCES Nancy Scarlet, Director Karen Jones, Supervisor MANAGEMENT & BUDGET Art Holdsworth, Deputy Director MEDICAL EXAMINER Bob Gerds, Administrator COATES LLC Pat Coates BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Sheryl Mitchell, Sr. Analyst Harvey Wedell, Sr. Analyst Helen Hanger, Sr. Committee Coordinator PUBLIC COMMENT Chairman moss asked for a moment of silence for Sheriff Deputy Dave Fourni er who passed away suddenly this past weekend. MINUTES Zack moved approval of the previous minutes of April 21, 2005, as printed. Supported by Crawford. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Hugh D. Crawford Eric Wilson Greg Jamian Christine Long David Coulter Helaine Zack David Woodward FINANCE COMMITTEE Page 2 May 5, 2005 Motion carried on a voice vote. PUBLIC COMMENT 5. CONTINGENCY REPORT The Contingency Fund Balance of $310,192 will be increased by $56,000 to $366,192 as a result of revenue created by approval of Item 10 - Contract for Equalization Services with the City of Southfield. Long moved to receive and file the FY 2005 Contingency Report dated April 2 8, 2005. Supported by Palmer. Motion carried on a voice vote. REGULAR AGENDA 6. WASTE RESOURCE MANAGEMENT DIVISION - 2005 EXTENSION OF OAKLAND COUNTY FACILITATION OF NO HAZ PROGRAM The Waste Resource Management Division is requesting authorization for the County to continue to facilitate the North Oakland Household Hazardous Waste Consortium (NO HAZ) for an additional two years, through 2006 and2007, so long as the member communities fully reimburse the county for all costs and expenses connected with the operation of the program. Program costs and participating community reimbursement is estimated at $249,200 for FY 2005 and is included in the FY 2005 Budget. Funding and reimbursement of $230,000 for FY 2006 and FY 2007 will be included in the FY 200 6 FY 2007 County Executive Recommended Budget. Mr. Jones explained that the program has been very successful, with full reimbursement received by the participating communities for administrative expenses, the vendor contract, etc. Mr. Law has actively go ne out to seek participation for additional communities for this program. Woodward moved to report to recommend that the resolution be amended by inserting the following language: BE IT FURTHER RESOLVED that the following municipalities have been authori zed to participate in this program per M.R. #03091: Addison, Brandon, Commerce, Groveland, Lake Angelus, Orchard Lake, Oxford Township, Pontiac, Rochester, Rochester Hills, Rose, Springfield, Sylvan Lake, Waterford and White Lake. BE IT FURTHER RESOLVED that any additional interlocal agreements for communities wishing to participate in the NO HAZ program will be brought to the Board of Commissioners for approval. Supported by Palmer. Motion carried unanimously on a roll call vote with Melton absent. Crawford moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Melton absent. 7. DEPARTMENT OF FACILITIES MANAGEMENT - REQUEST FOR APPROVAL OF CONSTRUCTION LICENSE AND LEASE AGRE EMENT WITH THE CHARTER TOWNSHIP OF LYON FOR THE NEW COUNTYWIDE RADIO SYSTEM FINANCE COMMITTEE Page 3 May 5, 2005 Facilities Management is requesting authorization to enter into a construction license and lease agreement with Lyon Township to construct a tower, equipment shelter and install a generator for the countywide radio system on land provided by the Township at 58800 Grand River Avenue, New Hudson, Michigan. The County will sell the tower, etc. to the Township for $1 upon completion and the Township will lease the County space on the tower for $1 per year. The Township will responsible for operation and maintenance. The initial term of the lease is 15 years with three renewable five -year terms. Construction and lease costs will be covered by the 4% emergency telephone operational cha rge levy authorized by MR #99279, pursuant to MCL 484.1401. Palmer moved to recommend approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Melton absent. 8. MR #05087 - HUMAN RESOURCES DEPARTMENT - FISCAL YEAR 2004 -2007 LABOR AGREEMENT FOR EMPLOYEES REPRESENTED BY THE GOVERNMENT EMPLOYEES LABOR COUNCIL Human Resources has negotiated a labor agreement with the Government Employees Labor Council for 122 Children's Village Employees, for the period October 1, 2004, through September 30, 2007. The agreement includes a 3% salary increase for Fiscal Year (FY) 2005, the same as that provided to general non -represented employees. The classifications of Youth Specialist II and Children's Vi llage Case Coordinator II shall receive an additional 1% increase for the pay periods April 1, 2005, through April 1, 2007. Employees represented by this labor agreement will also receive the same benefit changes in the same time and manner as provided t o general non-represented County employees. The Classification of Youth and Family Caseworker I will be changed to Children's Village Case Coordinator I and the Youth and Family Caseworker II will be changed to Children's Village Case Coordinator II. Other contract provisions include the reimbursement of mileage equal to IRS mileage and a change in the hearing of dismissals. Dismissals will now be heard by an arbitrator rather than before the County Personnel Appeal Board (PAB). All other grievances wil l continue to go before the PAB. Funding for the 3% salary increase has been budgeted for in the FY 2005 Budget. A budget amendment for FY 2005 will be necessary to recognize the 1% salary increase for Youth Specialist II and Children's Village Case Coord inator II, totaling $26,377. Jamian moved approval of the attached suggested Fiscal Note. Supported by Coulter. Motion carried on a roll call vote with Wilson voting no and Melton absent. 9. DEPARTMENT OF CENTRAL SERVICES - OAKLAND COUNTY INTERNATIONAL AIRPORT - 2005 GRANT PROGRAM ACCEPTANCE - CONSTRUCTION OF NORTH HANGAR AREA (PHASE II) The Oakland County International Airport is requesting authorization to accept Grant funds of $108,450 from the Michigan Department of Transportation. Funds will be used to construct a north hangar area (Phase II) and will require a $12,050 match from the County, available in the Airport Fund. The funding period for the grant is 36 months from the award date. Commissioner asked where the funds would be accounted for and how much of the Airport Fund dollars previously identified for use with specific grants had been expended? Mr. Randall indicated that this grant would be placed in the Airport Fund. Of $6 million previously designated for projects, an estimated $1 million has been spend for construction of sewer lines and water mains for fire suppression. Site preparation costs were $120,000 for construction of T Hanger building FINANCE COMMITTEE Page 4 May 5, 2005 foundations. Construction of hangars will proceed in a west to east orientation. Crawford moved to recommend approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Melton absent. 10. DEPARTMENT OF MANAGEMENT AND BUDGET / EQUALIZATION DIVISION - APPROVAL OF CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH THE CITY OF SOUTHFIELD Equalization is requesting authorization to contract with the City of Southfield to provide services, specifically file maintenance and re -appraisal of approximately 800 c ommercial and industrial parcels, as outlined in Section 2.2.1.1 of the contract. The Budget will be amended to reflect revenue of $56,000, to be paid upon completion of the contract or not later than January 1, 2006. Coulter moved to recommend approval of the attached suggested Fiscal Note. Supported by Jamian. Motion carried unanimously on a roll call vote with Melton absent. 11. ANALYSIS OF REVENUE GENERATED FROM GENESEE COUNTY CONTRACT FOR AUTOPSIES PERFORMED BY OAKLAND COUNTY MEDICAL EXAMINERS OFF ICE MR #04254 authorized Oakland County to enter into a Joint Operating Agreement to provide Medical Examiner services for Genesee County. One full -time eligible (FTE) Medical Examiner Investigator, one FTE Family Service Counselor, two part -time non-eligible (PTNE) Autopsy Attendance positions and two PTNE Office Assistant II positions were created to assist in this function. The resolution also required that the Medical Examiner report on revenue and/or losses generated by the contract on a biannual ba sis to the Public Services Personnel and Finance Committees. MR #04254 allowed for receipt of $734,400 in revenues and expenditures. The FY 2005 operating budget for the Medical Examiner's Genesee County Contract totals $379,316. In a seven -month period to date through April estimates, a total of $362,478.23 has been billed to Genesee County for these services. Palmer moved to receive and file the Analysis of Revenues Generated from the Genesee County Contract for Autopsies Performed by Oakland County M edical Examiner's Office report. Supported by Wilson. Motion carried on a voice vote. COMMUNICATIONS A. 52-1 District Court/Novi - FY 2006 SCAO Grant - Drug Grant Application B. Circuit Court / Family Division - FY 2006 Juvenile Drug Court Program - Byrne Justice Assistance Grant Application Commissioner Palmer asked if the source of the grant match has been identified. Mr. Daddow explained that this would need to be done prior to accepting any grant funding. Commissioner Wilson asked to see a list of the grants and dollar amounts. How many in the next year may be discontinued and when they expire. FINANCE COMMITTEE Page 5 May 5, 2005 Mr. Daddow explained that the County does not have an idea on what the federal government will do in terms of funding. Community Development Block Grant f unding continues to be at risk. Durg Court Byrne Grants are also at risk. These particular grants cover 22 positions. C. Circuit Court / Civil Criminal Division - FY 2006 Adult Treatment Court - Byrne Justice Assistance Grant Application D. Department of Human Services / Health Division - Targeted Grants to Reduce Childhood Lead Poisoning Grant Application E. Department of Public Services/ Community Corrections Division - FY 2005/FY 2006 Instep Pontiac Program - Byrne Justice Assistance Grant Application Palmer moved to receive and file the communications. Supported by Jamian. Motion carried on a voice vote. REGULAR AGENDA CONTINUED 12. REGIONAL COOPERATIVE INITIATIVE COLLABORATION PROJECT Mr. Daddow explained that many of the County's local units are ex periencing financial difficulties, due to a variety of issues. This situation could, in turn, impact the County's fiscal health. To address this problem, the Administration is proposing development of collaborative efforts and best business practices sem inars for the local units. (Committee members were provided written material on this proposal.) The City of Pontiac has already been offered this assistance. The Administration is also proposing that County auditors Plante & Moran provide consulting services for this effort. Plante & Moran currently provides auditing and other services to 31 of the County's local units. Meetings were held with the Metropolitan Affairs Council, SEMCOG and the Citizens Research Council to obtain studies and surveys to as sist in this effort. Mr. Daddow indicated that he and Mr. Bertolini spoke to a large group of public officials on this topic at an April Plante & Moran meeting. The County's Leadership Academy is assembling information on what services the County provides to the local units and will be pricing these services out. Once complete, this information can be shared with the local units. A Collaboration Summit will be scheduled in the next several months. After that, it will be up to the local units to approach the County for assistance. How communities will be selected for pilot programs has yet to be determined. Ms. Zack stated that the use of Plante & Moran might be an issue with some communities. Mr. Daddow explained that he felt Plante & Moran was best suited for this effort as they handle a significant number of communities and the program could not afford paying for additional consultants. Financial officers for all the local units would also be invited to participate. Commissioner Jamian asked fo r a list of what opportunities would be available to the local units. Mr. Holdsworth advised him that examples of case studies would be made available at the next summit and will be distributed to the local units. Commissioner Jamian noted that the Count y should take into consideration the impact this program may have on the County's bond rating regarding the environment. Mr. Daddow explained that environment was one of the four criteria Moody's uses for bond ratings. What is happening in and around th e state and region could hamper the County's ability to pay for bonds, which is FINANCE COMMITTEE Page 6 May 5, 2005 why the County is proposing to implement this program. Palmer moved to receive and file information on the Collaboration / Best Business Practices Seminars, dated May 4, 2005. Supported by Crawford. Motion carried on a voice vote. 13. DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2005 SECOND QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENTS This item was not yet ready for distribution and was removed from the agenda wit hout objection. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 11:22 a.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.