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HomeMy WebLinkAboutMinutes - 2005.05.17 - 35997 May 17, 2005 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Sue Ann Douglas, Jim Nash, Tom Middleton, Jeff Potter, William D. Molnar, Mattie Hatchett, Marcia Gershenson, and Dave Woodward PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: Facilities Management Dave Ross, Director Facilities Engineering Paul Hunter, Manager County Executive Robert Daddow, Deputy County Executive Economic Development & Community Affairs Dan Hunter, Manager Larry Falardeau, Principal Planner Jim Keglovitz, Senior Planner Brittany Bird, GIS Tech Kristen Wiltfang, GIS Tech Nina Ignaczak, Planner Board of Commissioners Vincent Gregory, Commissioner District #21 Sheryl Mitchell, BOC Senior Analyst Harvey Wedell, BOC Senior Analyst Nancy Wenzel, Committee Coordinator APPROVAL OF MINUTES OF MAY 3, 2005 Gershenson moved to approve the Minutes of May 3, 2005 as printed. Supported by Nash. Motion carried on a voice vote. PUBLIC COMMENT None. Planning & Building Committee Page 2 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Tom Middleton Jeff Potter William D. Molnar Mattie Hatchett Marcia Gershenson Dave Woodward Charles E. Palmer Chairperson Sue Ann Douglas Vice Chairperson Jim Nash Minority Vice Chairperson May 17, 2005 CONSENT AGENDA Molnar moved approval of Consent Agenda Items A & B. A. Facilities Management Engineering – Monthly Progress Report. B. Public Works Building Inspection Report – Commissioner Nash. Supported by Douglas. Motion carried on a voice vote. A letter dated May 6, 2005 from Sherif f Bouchard was distributed to the Committee regarding the jail population reaching a critical level. Total jail capacity is 1,828, current population is 1,803, the Sheriff will be forced to declare a jail-overcrowding emergency, which will result in the e arly release of inmates. DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – ENVIRONMENTAL STEWARDSHIP The Environmental Stewardship Program has identified four areas of importance and opportunity for the health, quality of life and economic well being of Oakland County Citizens; Water Resource Protection, Natural Area Conservation, Trails/Paths & Greenway Systems and Community Character. Oakland County contains the headwaters of five major river systems. With 1,450 lakes water -based recreational opportunities abound, including fishing, boating and swimming. Oakland County has identified over 800 natural areas for potential conservation. The Oakland Trails Advisory Council is expanding and coordinating a countywide network of trails and paths. The system will link residents and visitors with abundant local, county, regional and state parklands, historic town centers, school and centers of commerce. Middleton moved to Receive & File. Supported by Woodward. Motion carried on a voice vote. DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF LEASE AGREEMENT WITH THE CHARTER TOWNSHIP OF OAKLAND FOR THE NEW COUNTYWIDE RADIO SYSTEM To properly implement and operate the new Countywide radio system, the County must build towers, lease land, and/or lease space on towers at sites throughout the County. Under the terms and conditions of the proposed Lease Agreement the County will construct, operate and maintain a radio tower and related equipment at 4393 Collins Road, Rochester, Michigan on land owned by Oakland Township. The County will own the new tower, shelter and generator. The County may lease or license space on the tower, if space is available, to the Township for radio system purposes at no cost. The County may sublease co-location space on the tower to third parties. The initial term shall be 15 years with three renewable terms of five years each at a rate of $1.00 annually. Molnar moved to recommend approval of the attached suggested resolution. Supported by Potter. Motion carried on a unanimous roll call vote. Planning & Building Committee Page 3 May 17, 2005 FACILITIES MANAGEMENT – REPORT STATUS OF CITY OF SOUTHFIELD LEASE WITH OPTION TO PURCHASE – SOUTH OAKLAND HEALTH OFFICE/CATALPA PARK In April of 2004 Oakland County and the City of Southfield entered into an Agreement providing for the City of Southfield to lease approximately 25 -acres of the Health Center property in the City of Southfield for recreation purposes for one dollar per year. The Agreement als o granted the City the option to purchase approximately 22 acres. The City is requesting that the lease be extended for an additional five years. Douglas moved to authorize Facilities Management to negotiate an extension of the lease with the City of Sou thfield, for the South Oakland Health Office/Catalpa Park property, for $1.00 a year for one year with an optional one -year extension if there is significant and substantial progress toward a sale, including the identification of prospective funding source s. It is the intention of the County to place the property for sale on the open market if there is no progress after two years. Supported by Middleton. Motion carried unanimously on a roll call vote. FACILITIES MANAGEMENT/FACILITIES ENGINEERING – AWARD OF CONTRACT FOR THE SERVICE CENTER SIDEWALK PROGRAM – PHASE I The 2005 Service Center Sidewalk Program – Phase I provides for a concrete sidewalk from the south side of the Law Enforcement Complex to the southern border of the Service Center, a connect ive sidewalk from the Commissioners' Auditorium along Court Tower Boulevard to the parking lot north of the courthouse, and a sidewalk adjacent to the Administrative Annex II Building. The lowest bidder was AWE, Inc., of Hadley, Michigan with a bid of $14 1,850. Project costs include FM&O Grounds costs of $8,500; Road Commission permit costs of $7,000 and a contingency of $23,650 for a total of $181,000. Potter moved the Planning & Building Committee Report to the Finance Committee with the recommendation the AWE bid be approved with a total project budget of $181,000. Supported by Douglas. Motion carried on a unanimous roll call vote. FACILITIES MANAGEMENT/FACILITIES ENGINEERING – RELOCATION OF THE FALLEN HEROES MEMORIAL The Board of Commissioners ha s endorsed the concept of a Law Enforcement Memorial to pay tribute to the men and women who have served honorably as police officers and fire fighters through out the State of Michigan. A memorial is currently located south of the Health Building in the Oakland County Service Center. The Memorial Team has determined that a more appropriate location would be at the North entrance to the Service Center, adjacent to the new Sheriff's Administration Building. The project will be funded by donations received through the Sheriff's Department and will be the responsibility of the Michigan Fallen Heroes Memorial Fund. Planning & Building Committee approval of the site plan will be required prior to the relocation of the memorial. Molnar moved approval of the attached suggested resolution. Supported by Douglas. Motion carried on unanimous roll call vote. Planning & Building Committee Page 4 May 17, 2005 FACILITIES MANAGEMENT – OFFICE BUILDING RENOVATION The County purchased the ISD Building from Oa kland Schools several years ago; renovations were placed on hold due to budget constraints. At this time asbestos abatement is approximately 70% with a completion date of the end of June. The architect has developed a concept for the new look of the building and interior use has been reviewed with the departments that will be relocated to this site. Mr. Hunter displayed several conceptual renderings. The building will have a basement and five floors with a total of 105,000 square feet of space. The fo rmer Kiva will have a separate entrance and lobby to allow public use after normal business hours. Facilities Management will be re -evaluating previous bids and will be presenting them to the Committee in June. Bids for interior renovations will be going out this summer. It is anticipated the entire project will be completed in the fall of 2006. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee the meeting adjourned at 11:08 a.m. _________________________________ Nancy Wenzel, Committee Coordinator ___________________________________ Helen Hanger, Sr. Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.