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HomeMy WebLinkAboutMinutes - 2005.06.07 - 36002 June 7, 2005 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Sue Ann Douglas, Jim Nash, Tom Middleton, Jeff Potter, William D. Molnar, Mattie Hatchett, Marcia Gershenson, and Dave Woodward PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: Facilities Management Dave Ross, Director Administration Mike Hughson, Prop Mgmt Specialist Facilities Engineering Dick Johnston, Manager Technical Support Robert Larkin, Supervisor County Executive Robert Daddow, Deputy County Executive Corporation Counsel Jody Schaffer, Assistant Counse l Drain Commissioner Joe Colaianne, Insurance Administrator Phil Sanzica, Chief Engineer Community & Home Improvement Karry Rieth, Manager Carla Spradlin, Principal Planner Central Services David VanderVeen, Director Aviation Karl Randall, Manager Others Bob Pence Pat Coates Board of Commissioners Sheryl Mitchell, BOC Senior Analyst Nancy Wenzel, Committee Coordinator APPROVAL OF MINUTES OF MAY 17, 2005 Middleton moved to correct the Minutes on Page 4, "Office Building Renovation" to read "Facilities Management will be re-evaluating previous 'estimates' instead of "bids". Supported by Woodward. Motion carried on a voice vote. 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Tom Middleton Jeff Potter William D. Molnar Mattie Hatchett Marcia Gershenson Dave Woodward Charles E. Palmer Chairperson Sue Ann Douglas Vice Chairperson Jim Nash Minority Vice Chairperson Planning & Building Committee Page 2 June 7, 2005 APPROVAL OF MINUTES OF May 26, 2005 Woodward moved approval of the May 26, 2005 minutes as printed. Supported by Molnar. Motion carried on a voice vote. PUBLIC COMMENT Commissioner Nash distributed copies of an announcement of a "Green Buildings Forum" to be held June 16, 2005 at the University of Michigan Dear born suggesting it would be an interesting presentation to attend. CONSENT AGENDA Middleton moved approval of Consent Agenda Items A & B. A. Facilities Management Engineering – Monthly Progress Report May 2005 B. 2005 Housing Counseling Grant Application Supported by Molnar. Motion carried on a voice vote. Chairperson Palmer indicated a revised copy of Item 7 was distributed and suggested the agenda be amended to indicate the action for Item 5 would be to Reconsider Committee Action of May 17, 2005 and substitute the attached resolution. There was no objection. DRAIN COMMISSIONER – REWOLD DRAINAGE DISTRICT – FULL FAITH AND CREDIT This Resolution provides for Oakland County to pledge its full faith and credit to the Rewold Drainage District Drain Bonds, Series 2005, the principal amount not to exceed $3,340,000, for the purpose of constructing the Rewold Drain, Phase II. Oakland County is responsible for 1.79% of the total overall Bond issue by virtue of road drainage benefit. Middleton moved approval of the attached suggested resolution. Supported by Nash. Motion carried on a unanimous roll call vote. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2005 GRANT PROGRAM ACCEPTANCE – RELOCATION OF WILLIAMS LAKE ROAD Oakland County is in receipt of a Michigan Department of Transportation Grant for Federal funds in the amount of $2,750,000 and State funds in the amount of $601,563 for the development and improvement of Oakland County International Airport. The project consists of a portion of the construction costs for the relocation of Williams Lake Road. A local grant match of $85,937 is available from the airport fund. Douglas moved the Planning & Building Committee Report to the full Board with the recommendation the reso lution be adopted. Supported by Middleton. Motion carried on a unanimous roll call vote. Planning & Building Committee Page 3 June 7, 2005 DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – COMMUNITY AND HOME IMPROVEMENT DIVISION – 2005 ANNUAL ACTION PLAN AND CONSOLIDATED GRANT ACCEPTANCE FOR CDBG, HOME AND ESG PROGRAMS AND 2004 -2005 ANNUAL ACTION PLAN AMENDMENT The 2005 Annual Action Plan contains a consolidated Federal grant application for activities designed to accomplish the goals and objectives for the Community Block Grant Program, HOME Investment Partnerships Program and the Emergency Shelter Grant Program for the period of May 1, 2005 through April 30, 2006. The consolidated 2005 program year grant package totals $9,028,527 with a Co unty match of $379,200. The future level of service, including personnel, will be contingent upon the level of Federal funding available for these programs. Douglas moved approval of the attached suggested resolution. Supported by Hatchett. Motion carried on a unanimous roll call vote. DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF CONSTRUCTION LICENSE AND LEASE AGREEMENT WITH THE CHARTER TOWNSHIP OF ORION FOR THE NEW COUNTYWIDE RADIO SYSTEM To properly implement and operate the new C ountywide radio system, the County must build towers, lease land, and/or lease space on towers at sites throughout the County. Under the terms and conditions of the proposed Lease Agreement the County will construct the tower and related equipment at 2525 Joslyn Road, Lake Orion, Michigan. The operation and maintenance of the tower, equipment and generator will be the responsibility of the Township. The County will sell the tower and related equipment to the Township for $1.00 and the Township will lease the County space on the tower for $1.00 per year. Molnar moved to recommend approval of the attached suggested resolution. Supported by Middleton. Motion carried on a unanimous roll call vote. DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF CONSTRUCTION LICENSE AND LEASE AGREEMENT WITH THE CHARTER TOWNSHIP OF OAKLAND FOR THE NEW COUNTYWIDE RADIO SYSTEM Chairperson Palmer explained the Committee approved a resolution for construction of a tower in Oakland Township on May 17, 2005. Howe ver, the township has requested a change in the terms of the lease therefore it is appropriate to move to reconsider the previously approved resolution and consider a new resolution. Middleton moved to reconsider the previously approved resolution. Supp orted by Douglas. Motion carried on a unanimous roll call vote. To properly implement and operate the new Countywide radio system, the County must build towers, lease land, and/or lease space on towers at sites throughout the County. Under the terms and conditions of the proposed Lease Agreement the County will construct the tower, equipment shelter and install a generator at 4393 Collins Road, Rochester, Michigan. The operation and maintenance of the tower, equipment and generator will be the responsib ility of the Township. The County will sell the tower, shelter and generator to the Township for $1.00 and the Township will lease the County space on the tower for $1.00 per year. Douglas moved to recommend approval of the attached suggested resolution . Supported by Middleton. Motion carried on a unanimous roll call vote. Planning & Building Committee Page 4 June 7, 2005 FACILITIES MANAGEMENT – AUTHORIZATION TO PROCEED AND APPROPRIATION OF FUNDS FOR 52-1 DISTRICT COURT RENOVATION PROJECT The FY 2005 Capital Improvement Program includes funding in the amount of $307,500 for the 52 -1 District Court Renovation Project. This project will alleviate overcrowding in the clerical and probation areas and provide additional filing capacity. The estimated cost of this project is $215,000 including a contingency of $28,000. Potter moved the Planning & Building Committee Report to the Finance Committee with the recommendation the project cost of $215,000 including contingency be approved. Supported by Hatchett. Motion carried unanimously on a roll call vote. DEPARTMENT OF INFORMATION TECHNOLOGY – USE OF OakVideo BY THE U.S. MILITARY A revised resolution (pink copy), containing the General Government Committee actions, was distributed. The County has developed the necessary technology and capabilities to enable video conferencing between two or more points on the County's OAKNet. Recognizing the sacrifices of the military serving in foreign countries, and their families, this resolution authorizes the us e of OakVideo to allow military families to use Oakland County's video conferencing equipment to communicate with family members stationed in foreign countries. The resolution also requests the Board of Commissioners accept the goods and services being do nated by Integrated Digital Systems, Titan Corporation, Adtran Corporation, Great Lakes Power & Lighting and SBC Communications. Oakland County will donate equipment and an ongoing donation of labor for Training and Support services. Molnar moved the Planning & Building Committee Report to the Board the Resolution be adopted with the following contingencies: 1. An accurate determination of the value of the goods and services being donated for this project. 2. Resolution of the Great Lakes Power and Lighting is sues regarding their donation. 3. The attachment of a revised "Summary of Equipment, Labor and Material Donated to the Family Video Conferencing Effort". 4. Paragraph 4 on Page 2 of the License Agreement reflects SBC donation of six ISDN lines rather than ownership by the County. Supported by Hatchett. Motion carried on a unanimous roll call vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee the meeting adjourned at 10:15 a.m. _________________________________ ___________________________________ Nancy Wenzel, Committee Coordinator Lawrence M. Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.