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HomeMy WebLinkAboutMinutes - 2005.06.23 - 36010CHUCK MOSS Chairperson MIKE ROGERS Vice Chairperson TIM MELTON Minority Vice Chairperson June 23, 2005 Chairperson Moss called the meeting of the Finance Committee to order at 9:00 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Chuck Moss, Mike Rogers, Tim Melton, Charles Palmer, Hugh Crawford, Eric Wilson, Greg Jamian, David Coulter, Helaine Zack, Dave Woodward COMMITTEE MEMBERS ABSENT: Christine Long OTHERS PRESENT : COMMUNITY CORRECTIONS Barb Hankey, Manager Bob Gatt, Chief CORPORATION COUNSEL Karen Agacinski, Assistant Counsel Jody Hall, Assistant Counsel DRAIN COMMISSIONER Kevin Larsen, Chief Deputy Philip Sanzica, Chief Engineer Tim Prince, Chief Engineer Jerry Silagyi, Operations Engineer EQUALIZATION Dave Hieber, Manager FISCAL SERVICES Nancy Fournier, Chief LaVerne Smith, Supervisor Joe Matkosky, Supervisor Joe Rozell, Analyst Leo Lease, Accountant Nancy Falardeau, Analyst Greg Givens, Grants Administrator INFORMATION TECHNOLOGY Pat Coates MANAGEMENT & BUDGET Laurie Van Pelt, Director Art Holdsworth, Deputy Director PARKS & RECREATION Joe Figa, Chief PURCHASING Joe Hylla, Manager SHERIFF Mike McCabe, Undersheriff Dale Cunningham, Business Manager BOARD OF COMMISSIONERS Eileen Kowall, District #6 Larry Doyle, Administrative Director Harvey Wedell, Sr. Analyst Helen Hanger, Sr. Committee Coordinator MINUTES OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Hugh D. Crawford Eric Wilson Greg Jamian Christine Long David Coulter Helaine Zack David Woodward FINANCE COMMITTEE Page 2 June 23, 2005 Crawford moved approval of the previous minutes of June 9, 2005, as printed. Supported by Palmer. Motion carried on a voice vote. PUBLIC COMMENT None. 5. CONTINGENCY REPORT The FY 2005 Contingency Fund Balance of $300,731 will not be altered by items on today's agenda. Rogers moved to receive and file the FY 2005 Contingency Report dated June 17, 2005. Supported by Crawford. Motion carried on a voice vote. REGULAR AGENDA 6. MR #05117 - SHERIFF'S OFFICE - CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES WITH THE CHARTER TOWNSHIP OF LYON 2004 -2008 The Sheriff is requesting authorization to amend it s 2004-2008 Law Enforcement Contract with Lyon Township to delete one Deputy II position (Patrol Investigator) and one unmarked vehicle, with mobile and prep radio. Budget amendments will be made to reflect reduced operating revenues of $25,631 for FY 2005, $101,747 for FY 2006 and $105,455 for FY 2007. Mr. Cunningham indicated that this Deputy II was assigned to the schools. The Township anticipates it will try to put this position back in place after the first of the year. Palmer moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Woodward and Long absent. 7. MR #05118 - SHERIFF'S DEPARTMENT - CONTRACT FOR COURT SECURITY AT THE 48 TH DISTRICT COURT - BLOOMFIELD TOWNSHIP FOR 2006/2007/2008 The Sheriff is requesting authorization to contract with the 48 th District Court in Bloomfield Township to continue to provide three part-time, non-eligible Court Deputy II positions for security purposes. MR #03165 authorized the ori ginal contract. The County Executive's FY 2006 and FY 2007 Recommended Budget includes revenues and expenditures related to this contract. Moss moved to recommend approval of the attached suggested Fiscal Note. Supported by Jamian. Motion carried unanimously on a roll call vote with Woodward and Long absent. 8. MR #05119 - SHERIFF'S DEPARTMENT - CONTRACT FOR COURT SECURITY AT THE 47 TH DISTRICT COURT - FARMINGTON FOR 2006/2007/2008 FINANCE COMMITTEE Page 3 June 23, 2005 The Sheriff is requesting authorization to contract with the 47 th District Court in the City of Farmington to continue to provide three part-time, non-eligible Court Deputy II positions for security purposes. MR #02127 authorized the original contract. The County Executive's FY 2006 and FY 2007 Recommended Budget includes revenues and expenditures related to this contract. Rogers moved approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Woodward and Long absent. 9. MR #05120 - SHERIFF'S DEPARTMENT - CONTRACT FOR COURT SECURITY AT THE 43rd DISTRICT COURT - MADISON HEIGHTS FOR 2006/2007/2008 The Sheriff is requesting authorization to contract with the 43rd District Court in the City of Madison Heights to continue to provide two part -time, non-eligible Court Deputy II positions for security purposes. MR #02126 authorized the original contract. The County Executive's FY 2006 and FY 2007 Recommended Budget includes revenues and expenditures related to this contract. Palmer moved to recommend approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Long absent. 10. SHERIFF'S AND PROSECUTOR'S OFFICES - FISCAL YEAR 2005 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT ACCEPTANCE The U.S. Department of Justice has awarded Oakland County, along with the cities of Southfield and Pontiac, $307,854 in grant funding under the Fiscal Year 2005 Edward Byrne Memorial Justice Assistance Grant. Funds are to be expended by September 30, 2008. Th e County's share of $55,876 will be used to purchase laptop computers and appropriate software for the Prosecutor's Office and cell extraction team gear for the Sheriff's Office. No County match is required. As authorized by MR #05058 the County will act as fiduciary and lead agency for the entire award. Wilson moved to recommend approval of the attached suggested Fiscal Note. Supported by Coulter. Motion carried unanimously on a roll call vote with Long absent. 11. MR #05115 - DRAIN COMMISSIONER - REWOLD DRAINAGE DISTRICT - FULL FAITH AND CREDIT The Drain Commissioner is requesting that the Board of Commissioners pledge the full faith and credit of the County for payment of principal and interest on the Rewold Drain Bonds, Phase II Drain Improvemen ts, Series 2005, in an amount not to exceed $3,340,000. These funds will be used to acquire and construct Phase II. The bonds shall bear an interest rate not to exceed 6% per annum. Of the estimated project cost $3,233,454 will be apportioned to the Cit y of Rochester Hills under the bond sale and will be paid for through a Special Assessment Roll. Remaining project costs of $46,760 for the State of Michigan and $59,786 for Oakland County will be paid up front to avoid annual bond interest payments. Fun ding is available in the FY 2005 Non -Departmental Current Drain Assessment account to cover the County's cost. Jamian moved to recommend approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Long absent. FINANCE COMMITTEE Page 4 June 23, 2005 12. DRAIN COMMISSIONER - AUTHORIZATION TO PROCEED WITH THE DRAIN EQUIPMENT AND STORAGE BUILDING The Drain Commissioner is requesting authorization to proceed with Phase I construction of a 13,500 square foot Drain equipment and storage building to be located at the current public works property, One Public Works Drive, Waterford. A single -story pre-engineered storage building will be constructed and equipment and vehicles will be relocated from the garage area. Total estimated project c osts of $678,535 include $572,850 to Ideal Contracting for construction; $15,000 for the OCDC to remove and relocate a storm drain, $10,000 to remove and relocate water service and $5,000 for miscellaneous assistance; $14,000 for borings and material testi ng by an independent contractor and $61,685 in contingency for design and construction. Funding will be provided by a variety of measures, including loan and repayment from the Delinquent Tax Revolving Fund, as outlined in the Fiscal Note. Once Phase I i s completed, authorization for Phase II will be requested for renovation of the garage area to provide for additional office space. Ms. Van Pelt explained that use of DTRF requires approval by 2/3 vote of the Board of Commissioners. The Loan from the DTRF will be paid back over 15 years, with interest. Palmer moved to recommend approval of the attached suggested Fiscal Note. Supported by Jamian. Motion carried unanimously on a roll call vote with Long absent. 13. PARKS AND RECREATION COMMISSION - INDEPENDENCE OAKS ORGANIZATIONAL YOUTH CAMP CONNECTOR TRAIL GRANT - ACCEPTANCE The Oakland County Parks and Recreation Commission (OCPRC) is requesting authorization to accept a $219,000 Michigan Department of Natural Resources Trust Fund grant. The grant per iod is June 1, 2005, through May 31, 2007. The OCPRC Capital Improvement Fund will provide the required local match of $146,000. Funds will be used to construct a 6,000 linear foot Organizational Youth Camp Connector Trail at Independence Oaks, including 4,890 feet of 8' wide asphalt trail, 1.060 linear feet of 8' wide boardwalk and a 50-foot bridge. Crawford moved to recommend approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Long a bsent. 14. FACILITIES MANAGEMENT/FACILITIES ENGINEERING - COMMUNITY MENTAL HEALTH RENOVATION - SHERIFF'S ADMINISTRATION PROJECT, REQUEST FOR PROJECT FUNDING Facilities Management is requesting authorization to proceed with renovation of the Community Me ntal Health Building for the Sheriff's Administration. Originally, project costs were estimated at $8,900,000 and included in the FY 2005 Capital Improvement Program (CIP). MR #04332 authorized contract awards of $428,600 with Landmark Design Group for architectural/engineering services and $524,973 with G.W. Auch Company for construction management services. MR #05018 authorized $700,000 for selective interior demolition work and to clarify and finalize the project work scope. Design drawings and cost specifications have been completed and include Entrance Lobby and Vehicle Processing additions. Revised estimated project costs are $9,380,000. Funding of $7,726,427 is available from the CIP/Building Improvement Fund and Estimated Carry-Forward from the Building Fund from Previous Year to be transferred to the Project Work Order Fund. Commissioner Palmer indicated that the cost increase was due to an increase in supply costs. FINANCE COMMITTEE Page 5 June 23, 2005 Palmer moved to recommend approval of the attached suggested Resolution. Supp orted by Crawford. Motion carried unanimously on a roll call vote with Long absent. 15. MR #05116 - DEPARTMENT OF FACILITIES MANAGEMENT - REQUEST FOR APPROVAL OF CONSTRUCTION LICENSE AND LEASE AGREEMENT WITH THE CHARTER TOWNSHIP OF ORION FOR THE NEW COUNTYWIDE RADIO SYSTEM Facilities Management is requesting authorization to enter into a construction license and lease agreement with Orion Township to construct a tower, equipment shelter and install a generator for the countywide radio system on land provided by the Township at 2525 Joslyn Road, Lake Orion, Michigan. The County will sell the tower, etc., to the Township for $1 upon completion and the Township will lease the County space on the tower for $1 per year. The Township will be responsible for o peration and maintenance. The initial term of the lease is 15 years with three renewable five -year terms. Construction and lease costs will be covered by the 4% emergency telephone operational charge levy authorized by MR #99279, pursuant to MCL 484.1401. Wilson moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Long absent. 16. DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS - MICHIGAN DEPARTMENT OF CORRECTIONS, OFFICE OF COMMUNITY CORRECTIONS, COMMUNITY CORRECTIONS COMPREHENSIVE PLAN AND APPLICATION FOR FY 2006 Community Corrections is requesting Board approval to submit its comprehensive plan and application to request $3,804,909 for FY 2006 to the State Office of Co mmunity Corrections for the purpose of continuing programs for offenders who meet P.A. 511 eligibility. P.A. 511 requires a resolution from the County Board of Commissioners approving the plan as prepared by the Community Corrections Advisory Board. Crawford moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Long absent. 17. DEPARTMENT OF MANAGEMENT AND BUDGET / EQUALIZATION DIVISION - APPROVAL OF CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH THE CITY OF SOUTH LYON Equalization is requesting authorization to contract with the City of South Lyon to provide equalization services to include annual assessment of real and personal property through the 20 06, 2007 and 2008 tax years and other services as outlined in Subsection 2 of the contract. The City will pay $13.50 each contract year for each real property description and $11.06 for each personal property description. Payments for each contract year are due on July 1 of the contract year. Palmer moved approval of the attached suggested Resolution. Supported by Crawford. Motion carried unanimously on a roll call vote with Long absent. COMMUNICATIONS A. Department of Management and Budget / Purchasi ng Division - Contract Exception Report for the Month of May B. Department of Management and Budget - Regional Collaborative RFP for Copy Paper Bid FINANCE COMMITTEE Page 6 June 23, 2005 C. Notice of Hearing Re: Request for an Industrial Facilities Exemption Certificate for Esys Corporation at 1670 Opdyke Road, Auburn Hills, MI 48326 D. Department of Information Technology - CLEMIS Funds - Financial Statements and Schedules for the Six Months Ended March 31, 2005 Crawford moved to receive and file the communications. Supported by Jamian. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 9:30 a.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.