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HomeMy WebLinkAboutMinutes - 2005.07.12 - 36012 July 12, 2005 The meeting was called to order by Chairperson Palmer at 9:03 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Sue Ann Douglas, Jim Nash, William D. Molnar, Mattie Hatchett, Marcia Gershenson, and Dave Woodward PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: Tom Middleton and Jeff Potter OTHERS PRESENT: Facilities Management Dave Ross, Director Mike Hughson, Property Management Specialist Facilities Engineering Paul Hunter, Manager FM & O Dick Johnston, Manager Drain Commissioner Joe Colaianne James Wineka, Civil Engineer Econ. Develop. & Community Affairs Dan Hunter, Manager Plan & Econ Development Mary Langhauser, Supervisor Karen Dearer -Lear, Closer Cathy Rasegan, Loan Officer Nicole Thomson, Loan Coordinator Joan Coon, Portfolio Coordinator Parks & Recreation Ralph Richard, Executive Officer Corporation Counsel John Ross, Assistant Counsel Others Charles Crumm, Oakland Press Board of Commissioners Lawrence M. Doyle, Administrative Director Sheryl Mitchell, BOC Senior Analyst Nancy Wenzel, Committee Coordinator APPROVAL OF MINUTES OF JUNE 21, 2005 Woodward moved to approve the June 21, 2005 Minutes as printed. Supported by Douglas. Motion carried on a voice vote. PUBLIC COMMENT None. Planning & Building Committee Page 2 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Tom Middleton Jeff Potter William D. Molnar Mattie Hatchett Marcia Gershenson Dave Woodward Charles E. Palmer Chairperson Sue Ann Douglas Vice Chairperson Jim Nash Minority Vice Chairperson July 12, 2005 Chairperson Palmer suggested the date August 18, 2005 be inserted in the Purchase Agreement attached to Item #8 to eliminate the blank spaces. Secondly Items #4, 5, and 6 indicate there are two possible actions for the Committee to take. He requested the Committee vote to Report to the Finance Committee instead of carrying the items forward. There were no objections. CONSENT AGENDA Nash moved approval of Consent Agenda Items A - D. A. Coordinating Zoning Committee Minutes June 21, 2005 B. Letter – June 22, 2005 from Hayes Jones, Director Economic Development & Community Affairs to MDEQ re Solid Waste Management Plan C. Brownfield Grant Application D. Facilities Management Engineering – Monthly Progress Report June 2005 Supported by Gershenson. Motion carried on a voice vote. DRAIN COMMISSIONER – FRANKLIN SUBWATERSHED DRAINAGE DISTRICT – FULL FAITH & CREDIT Due to a public health necessity the Franklin Subwatershed Drainage District was established and the cost of the construction, operation and maintenance was apportioned against the Charter Township of Bloomfield and the County of Oaklan d. It is proposed that the cost of the improvements be financed in part by the issuance of bonds. The Drainage Board feels it advisable and necessary the Oakland County Board of Commissioners pledges the full faith and credit of the County for the paymen t of the principal and interest on the bonds. Molnar moved approval of the attached suggested resolution. Supported by Gershenson. Motion carried unanimously on a roll call vote with Middleton, Potter and Hatchett absent. DRAIN COMMISSIONER – ROUND VI – OAKLAND COUNTY UPPER ROUGE RIVER STREAM BANK EROSION INVENTORY PROJECT; $18,150 GRANT APPLICATION ACCEPTANCE AND AGREEMENT APPROVAL The Drain Commissioner proposes to implement the National Pollution Discharge Elimination System General Wastewater D ischarge Permit for Storm Water Discharges from Separate Storm Water Drainage Systems issued by the State of Michigan. Wayne County, through the Rouge River National Wet Weather Demonstration Project, has offered technical assistance and Federal grants fo r addressing and improving the water quality and recreational use of the Rouge River. Oakland County has been awarded $18,150 of Federal Grant reimbursement from Wayne County, a County match of $18,150 is required and will be charged to maintenance funds from the respective County drains and also reimbursed by participating local municipalities. No additional County personnel are required and all grant funds will go towards the Round VI – Oakland County Upper Rouge River Stream Bank Erosion Inventory Proj ect. Chairperson Palmer indicated the date of July 28, 2005 should be inserted on page one of the Grant Agreement. There was no objection. Douglas moved approval of the attached suggested resolution. Supported by Gershenson. Motion carried unanimously on a roll call vote with Middleton, Potter and Hatchett absent. Planning & Building Committee Page 3 July 12, 2005 DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – SBA 504 & TAX EXEMPT BOND PROGRAMS Planning & Economic Development currentl y offers a SBA 504 Loan Program and a Tax -Exempt Revenue Bond Program as business financing options. The programs provide long -term financing for the acquisition or construction of fixed assets. Each type of loan has specific eligibility criteria and fin ancing requirements. These programs were created to help existing businesses with plans to expand. 2006 FACILITIES MAINTENANCE & OPERATIONS DIVISION – SPECIAL PROJECTS BUDGET The 2006 Special Projects Budget request consists of 14 projects totaling $400 ,000. Molnar moved the Planning & Building Committee Report to the Finance Committee their recommendation to approve the 2006 Special Projects Budget. Supported by Nash. Motion carried unanimously on a roll call vote with Middleton and Potter absent. 2006-2010 CAPITAL IMPROVEMENT PROGRAM – BUILDINGS The Capital Improvement Program – Buildings – identifies 32 projects totaling $408,059,300. Eight projects totaling $5,393,000 are proposed for FY 2006. Approval of the conceptual plan is preliminary and each individual project must be presented and justified for approval by the Planning & Building and other Board Committees in accordance with Board Rules. Molnar moved the Planning & Building Committee Report to the Finance Committee their recommendation to approve the 2006 -2010 Capital Improvement Program - Buildings. Supported by Nash. Motion carried unanimously on a roll call vote with Middleton, Potter and Hatchett absent. 2006-2010 CAPITAL IMPROVEMENT PROGRAM – UTILITIES The Capital Improvement Program – Utilities – identifies 13 projects totaling $35,731,000. Two projects totaling $520,000 are proposed for FY 2006. Approval of the conceptual plan is preliminary and each individual project must be presented and justified for approval by the Pl anning & Building and other Board Committees in accordance with Board Rules. Douglas moved the Planning & Building Committee Report to the Finance Committee their recommendation to approve the 2006 -2010 Capital Improvement Program - Utilities. Supported by Molnar. Motion carried unanimously on a roll call vote with Middleton and Potter absent. FACILITIES MANAGEMENT – REQUEST FOR CLOSED SESSION TO CONSIDER POSSIBLE PURCHASE OF PROPERTY Woodward moved the meeting be closed for the purpose of discussing the possible purchase of property. Supported by Hatchett. Motion carried unanimously on a roll call vote with Middleton and Potter absent. The meeting was closed at 10:10 a.m. The meeting resumed in open session at 10:24 a.m. Planning & Building Committee Page 4 July 12, 2005 Nash moved Facilities Management be authorized to proceed in accordance with the directives set forth in the closed session. Supported by Gershenson. Motion carried unanimously on a roll call vote with Middleton and Potter ab sent. DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF PURCHASE AGREEMENT FOR THE ACQUISITION OF 346.48 -ACRES, PARCEL NOS. 05 -34-300-004, 05-34-400-002 AND 05-35-301-001 FOR EXPANSION OF ADDISON OAKS COUNTY PARK Facilities Management and Parks and Recreation, with the assistance of Corporation Counsel, have negotiated the terms and conditions of a purchase agreement to acquire a 346.48 -acre parcel for expansion of Addison Oaks County Park. The appraised value is $3,100,000 to $3,600,000. A purchase price of $3,430,000 has been negotiated subject to receipt of a negative Environmental Assessment report, and final approval by the Oakland County Board of Commissioners. Funding is available in the Oakland County Parks and Recreation Commiss ion Land Acquisition Fund. Chairperson Palmer requested the date of August 18, 2005 be inserted on page one of the Purchase Agreement. There was no objection. Douglas moved approval of the attached suggested resolution. Supported by Woodward. Motion carried unanimously on a roll call vote with Middleton and Potter absent. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee the meeting adjourned at 10:27 a.m. __________________________________ Nancy Wenzel, Committee Coordinator ___________________________________ Lawrence M. Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.