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HomeMy WebLinkAboutMinutes - 2005.08.01 - 36018CHUCK MOSS Chairperson MIKE ROGERS Vice Chairperson TIM MELTON Minority Vice Chairperson August 1, 2005 Chairperson Moss called the meet ing of the Finance Committee to order at 9:00 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Chuck Moss, Mike Rogers, Charles Palmer, Hugh Crawford, Eric Wilson, Greg Jamian, Christine Long, David Coulter, Helaine Zack, Dave Woodward COMMITTEE MEMBERS ABSENT WITH NOTICE: Tim Melton OTHERS PRESENT : AVIATION Karl Randall, Manager DRAIN COMMISSIONER Phil Sanzica, Chief Engineer EXECUTIVE OFFICE Robert Daddow, Deputy Executive FISCAL SERVICES Nancy Fournier, Chief Joe Rozell, Analyst Leo Lease, Accountant Nancy Falardeau, Analyst HEALTH George Miller, Manager HUMAN RESOURCES Nancy Scarlet, Director HEALTH & HUMAN SERVICES Dr. Tom Gordon, Director MANAGEMENT & BUDGET Laurie Van Pelt, Director Art Holdsworth, Deputy Director PURCHASING Joe Hylla, Manager RESOURCE MANAGEMENT Tom Law, Manager SHERIFF Michael McCabe, Undersheriff Dale Cunningham, Business Manager BOARD OF COMMISSIONERS Marcia Gershenson, District #17 Larry Doyle, Administrative Director Harvey Wedell, Sr. Analyst Sheryl Mitchell, Sr. Analyst Helen Hanger, Sr. Committee Coordinator PUBLIC COMMENT None. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Hugh D. Crawford Eric Wilson Greg Jamian Christine Long David Coulter Helaine Zack David Woodward FINANCE COMMITTEE Page 2 August 1, 2005 5. CONTINGENCY REPORT The Contingency Fund Balance remains at $303,543. Palmer moved to receive and file the FY 2005 Contingency Report dated July 29, 2005. Supported by Crawford. Motion carried on a voice vote. CONSENT AGENDA 6a. MR #05143 - WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF MADISON HEIGHTS - FISCAL YEAR 2005 ALLOCATION The City of Madison Heights is requesting reimbursement of its $10,744.01 West Nile Virus Fund Allocation for FY 2005 for expenses incurred in connection with m osquito control projects. 6b. MR #05153 - WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE VILLAGE OF HOLLY - FISCAL YEAR 2005 ALLOCATION The Village of Holly is requesting reimbursement of its $2,346.03 West Nile Virus Fund Allocation for FY 2005 for expenses incurred in connection with mosquito control projects. 6c. MR #05146 - WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF BLOOMFIELD HILLS - FISCAL YEAR 2005 ALLOCATION The City of Bloomfield Hills is requesting reimbursement of its $1,932.30 West Nile Virus Fund Allocation for FY 2005 for expenses incurred in connection with mosquito control projects. 6d. MR #05151 - WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CHARTER TOWNSHIP OF WEST BLOOMFIELD - FISCAL YEAR 2005 ALL OCATION The Township of West Bloomfield is requesting reimbursement of its $24,677.91West Nile Virus Fund Allocation for FY 2005 for expenses incurred in connection with mosquito control projects. 6e. MR #05150 - WEST NILE VIRUS FUND REIMBURSEMENT FOR P ROJECT IN THE TOWNSHIP OF GROVELAND - FISCAL YEAR 2005 ALLOCATION The Township of Groveland is requesting reimbursement of its $6,896.91 West Nile Virus Fund Allocation for FY 2005 for expenses incurred in connection with mosquito control projects. 6f. MR #05145 - WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF FARMINGTON HILLS - FISCAL YEAR 2005 ALLOCATION The City of Farmington Hills is requesting reimbursement of its $30,373.51 West Nile Virus Fund Allocation for FY 2005 for expenses incurred in connection with mosquito control projects. 6g. MR #05149 - WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF ROCHESTER - FISCAL YEAR 2005 ALLOCATION FINANCE COMMITTEE Page 3 August 1, 2005 The City of Rochester is requesting reimbursement of its $3,813.64 West Nile V irus Fund Allocation for FY 2005 for expenses incurred in connection with mosquito control projects. 6h. MR #05147 - WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE TOWNSHIP OF WATERFORD - FISCAL YEAR 2005 ALLOCATION The Township of Waterford is requesting reimbursement of its $27,820.13 West Nile Virus Fund Allocation for FY 2005 for expenses incurred in connection with mosquito control projects. Zack moved approval of the attached suggested Fiscal Notes. Supported by Wilson. Motion carried unanimously on a roll call vote with Rogers, Melton and Jamian absent. 7. MR #05141 - SHERIFF'S OFFICE - CONTRACT FOR LAW ENFORCEMENT SERVICES AT THE MICHIGAN RENAISSANCE FESTIVAL - 2005 SEASON The Sheriff is requesting authorization to contract with th e Michigan Renaissance Festival to supply Law Enforcement Services for the 2005 season. The Festival will reimburse for services at the hourly overtime rates established by MR #03265. Specific event dates are identified within the contract. Palmer moved to recommend approval of the attached suggested Fiscal Note. Supported by Woodward. Motion carried unanimously on a roll call vote with Rogers, Melton and Jaimian absent. 8. MR #05140 - DRAIN COMMISSIONER - FRANKLIN SUBWATERSHED DRAINAGE DISTRICT - FULL FAITH AND CREDIT The Drain Commissioner is requesting that the Board of Commissioners pledge the full faith and credit of the County of Oakland for payment of principal and interest on the Franklin Subwatershed Drainage District Drain Bonds, Franklin and 14 Mile Roads Project, Series 2005, in an amount not to exceed $1,750,000. Bonds will bear an interest rate not to exceed 6% per annum. The total estimated project cost is $3,233,000, with $2,453,685 apportioned to the Township of Bloomfield and $779 ,315 to Oakland County. Part of the cost will be advanced by the Charter Township of Bloomfield in the form of a grant for $1,500,000, with the remaining amount becoming part of the bond sale to be paid for through a Special Assessment Roll for the Subwate rshed Drain. Jamian moved approval of the attached suggested Fiscal Note. Supported by Moss. Motion carried unanimously on a roll call vote with Rogers and Melton absent. 9. DEPARTMENT OF CENTRAL SERVICES - OAKLAND/TROY AIRPORT - 2005 GRANT PROGRAM ACCEPTANCE - CONSTRUCTION OF NEW TAXIWAY CONNECTOR TO RUNWAY 9 END AND REMOVAL OF EXISTING CONNECTOR The Department of Central Services / Oakland -Troy Airport is requesting authorization to accept a Michigan Department of Transportation Grant for Federal funds in the amount of $150,000 and state funds of $13,719. The required local grant match of $7,531 will be provided by the Airport Fund. The project consists of construction of a new taxiway connect to Runway 9 end and removal of the existing connector . The grant funding period ends September 30, 2008. Crawford moved to recommend approval of the attached suggested Fiscal Note. Supported by Coulter. FINANCE COMMITTEE Page 4 August 1, 2005 Motion carried unanimously on a roll call vote with Rogers and Melton absent. COMMUNICATIONS A. Sheriff's Office - FY 2005 Snowmobile Law Enforcement Program Grant Application B. Sheriff's Office - FY 2005 Off-Road Vehicle Law Enforcement Program Grant Application C. Sheriff's Office - FY 2005 Off-Road Vehicle / All-Terrain Vehicle Safety Education Program G rant Application D. Department of Information Technology - 2005 I.B.I.S. Biometric Identification Project Grant Application E. Department of Information Technology - Radio Communications Fund - Financial Status Report F. Notice of Hearing Re: Request for an Indu strial Facilities Exemption Certificate for Inalfa Roof Systems, Inc. for their Facility Located on 1370 Pacific Drive, Auburn hills, MI 48326 G. Notice of Hearing Re: Request for an Industrial Facilities Exemption Certificate for United Solar Ovonic LLC for their Facility Located on 2705 Commerce Parkway, Auburn Hills, MI 48326 Zack moved to receive and file the communications. Supported by Crawford. Motion carried on a voice vote. 5. BUDGET HEARINGS Health & Human Services Dr. Gordon and Mr. Miller responded to questions regarding the budget of the Health and Human Services Department. Reductions in vaccine line items were based on actual usage and allowed the Department to meet its budget task. Other changes included eliminating grant -funded programs, such as family planning, and the transfer of the jail health clinic to the Sheriff. The Governor is recommending that the Hearing & Vision Screening Program be cut completely. The House has passed a recommendation for a 50% reduction to the Senate. There is also discussion to move this program to the Intermediate Schools. Revenue budgets for several line items, including on -site sewage disposal permits and laboratory services, were adjusted due to changes in the grants. Anticipated revenue to hol d out-county juveniles was reduced because the Children's Village "J" Building was not completed on schedule. Washtenaw, Macomb and Midland now have their own beds. State law requires that the facility be staffed based on the total number of beds. This is a fixed cost of about $69 a day and is consistent with a review of facilities statewide. Revenue figures for the Child Abuse and Neglect Council are based on actual expenditures and an increase in caseload. Indigent Hospitalization will be maintained at the previous year's level of $1,000,000 at the recommendation of the County Executive. In response to Commissioner Palmer's question regarding costs for legal services, Dr. Gordon explained that legal cases are referred to the County's Corporation Coun sel. Commissioner Zack indicated that she would like to see the Children's Village teacher services contract with Waterford Schools bid out. She noted that there are schools of choice that could provide this service. Dr. Gordon explained that this contract is typically not bid out because Children's Village is located within FINANCE COMMITTEE Page 5 August 1, 2005 the Waterford Schools District but indicated that he would explore Commissioner Zack's suggestion. Under the private institutions line item, the contract for children's services i s currently being bid out. Crossroads is the current vendor. The County has completed an audit of its Foster Care services and will be meeting with the Michigan Department of Social Services on this matter. There are currently about 15 substance abuse centers receiving funding under the Satellite Centers line item. These contracts are bid every three years. Transportation costs are included under the County's contract with the Michigan Department of Human Services to assist Tuberculosis patients who can't come in on their own. Other transportation costs include transport for Children's Village. If further cuts within the Department's budget are necessary, specific areas have already been identified, including the West Office, Well Baby Clinics, which are not required by law, and operational reductions at Children's Village. Bioterrorism funding is also starting to tighten up. All programs to a lesser extent could be impacted by further budget reductions. Commissioner Coulter asked Dr. Gordon what ar eas he would enhance if the opportunity was available. Dr. Gordon replied that he would enhance the lead poisoning prevention program, the WIC program; in response to continued building in the northern portion of the county and septic issues, Environmenta l Health; and the infant mortality program. Dr. Gordon reported that no grant funds are available for the West Nile Virus program. Cases of the disease have been reported in every state except Alaska and Hawaii. More cases have been reported in western states as a natural progression of the disease. Many who have been bitten have developed an immunity to the disease. Funding to assist communities is being proposed as part of the recommendation to establish the Capital and Cooperative Initiatives Revol ving Fund. Commissioner Wilson asked if any fee increases were coming. Dr. Gordon explained that the Board of Commissioners approved a revised fee schedule in 2002. Recommended changes can be brought to the Board every three years. A formulary for medications was instituted by the Department prior to the transfer of the Jail Health Clinic to the Sheriff. This formulary was used at the Clinic last year and saved $80,000. It is still used for the Health Division and Children's Village. Commissioner Palmer asked for a list of private, non-profits that the county contracts with. Dr. Gordon indicated that he would provide this information as it relates to his department. Ms. Van Pelt advised Commissioner Palmer that she would supply him with this inf ormation for the County as a whole. OTHER BUSINESS/ADJOURNMENT Commissioner Wilson advised the Committee that aside from the $1.5 million non -departmental appropriation budgeted for the Tri-Party Program, an additional $750,000 is designated in the Del inquent Tax Revolving Fund (DTRF). Mr. Bair of the Road Commission has indicated that he would be able to come up with the matching funds. Ms. Van Pelt explained that it has been agreed to first identify the projects for the $1.5 million appropriation. An additional $250,000 could then be released every quarter for the first three quarters of the next fiscal FINANCE COMMITTEE Page 6 August 1, 2005 year as long as it does not impact the corpus of the DTRF fund. Commissioner Moss suggested that this information be provided to the communities fol lowing adoption of the budget. At Commissioner Palmer's request, the Committee discussed payment of dues to the Michigan Association of Counties. MR #04298 requires that the Finance Committee evaluate the yearly payment of these dues prior to release of funds. This resolution was adopted following the State's tax shift action. Chairman Moss identified himself as a member of the MAC Board and reported that MAC is working diligently on matters that will impact Oakland County, such as the straddle cell is sue. He noted that Commissioner Crawford is a member of the MAC Judiciary Subcommittee that is working on this issue. Hearing no objections, it was the general consent of the Committee that the FY 2005 -2006 MAC Dues of $70,691be presented to the Chairpe rson for payment. Commissioner Wilson indicated that he would like to hear from SEMCOG regarding transportation funding. Chairman Moss indicated that he was also a member of the SEMCOG Board and explained that SEMCOG plays no part in how transportation funding is determined but is simply a pass -through from MDOT for the Governor's Transportation Plan. Commissioner Palmer inquired as to whether the County's SEMCOG dues provided an allocation for those who are not members because they can't or don't pay. Chairman Moss indicated that there was no allocation to cover costs for those who are not or do not wish to participate. There being no other business to come before the committee, the meeting was adjourned at 10:19 a.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.