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HomeMy WebLinkAboutMinutes - 2005.08.09 - 36020 August 9, 2005 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESE NT: Charles E. Palmer, Sue Ann Douglas, Jim Nash, Tom Middleton, Jeff Potter, William D. Molnar, Mattie Hatchett, and Marcia Gershenson PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: Dave Woodward OTHERS PRESENT: Facilities Management Dave Ross, Director Mike Hughson, Property Management Specialist FM & O Dick Johnston, Manager Drain Commissioner Joe Colaianne Phil Sanzica, Assistant Chief Engineer Central Services David J. VanderVeen, Director Aviation Karl Randall, Manager Parks & Recreation Mike Donnellon, Arch Eng. Economic Development & Community Affairs Mary Langhauser, Supervisor County Executive Robert Daddow, Asst. Deputy County Executive Fiscal Services Tim Soave, Chief Board of Commissioners Commissioner Bullard, District #2 Lawrence M. Doyle, Administrative Director Sheryl Mitchell, BOC Senior Analyst Harvey Wedell, BOC Senior Analyst Nancy Wenzel, Committee Coordinator APPROVAL OF MINUTES OF JULY 12, 2005 Molnar moved to approve the July 12, 2005 Minutes as prin ted. Supported by Nash. Motion carried on a voice vote. PUBLIC COMMENT None. Planning & Building Committee Page 2 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Tom Middleton Jeff Potter William D. Molnar Mattie Hatchett Marcia Gershenson Dave Woodward Charles E. Palmer Chairperson Sue Ann Douglas Vice Chairperson Jim Nash Minority Vice Chairperson August 9, 2005 CONSENT AGENDA Middleton moved approval of Consent Agenda Items A - J. A. Coordinating Zoning Committee Minutes July 12, 2005 B. July 10, 2005 Memo from Bob Daddow re: Polycom Video Equipment – Military Family Project C. July 30, 2005 Memo from Bob Daddow re: Pontiac – Use of Oakland County's Credit Rating D. Oakland County Building Authority Minutes – April 13, 2005 E. Oakland County Building Authority Minutes – June 8, 2005 F. Oakland County Building Authority Minutes – May 11, 2005 G. Facilities Management 2005 Capital Improvement Program Monthly Progress Report – July 2005 H. Facility Inspection of Work Release Facility – Commissioner Gershenson I. Facility Inspection Tour of Materials Management Center – Commissioner Potter J. Drain Commissioner – Soil Erosion Fee Adjustments as of October 1, 2005 Supported by Nash. Motion carried on a voice vote. DEPARTMENT OF CENTRAL SERVICES – OAKLAND/TROY AIRPORT –2005 GRANT PROGRAM ACCEPTANCE – CONSTRUCTION OF NEW TAXIWAY CONNECTOR TO RUNWAY 9 END AND REMOVAL OF EXISTING CONNECTOR Oakland County is in receipt of a Michigan Department of Transportation Grant Contract N o. 2005 -0464 for Federal funds in the amount of $150,000, and State funds in the amount of $13,719 for the development and improvement of Oakland/Troy Airport. A local grant match of $7,531 is available from the airport fund. The project consists of construction of a new taxiway connector to Runway 9 end and removal of the existing connector. Middleton moved the Planning & Building Committee Report to the Board with the recommendation the above-mentioned resolution be adopted. Supported by Molnar. Motion carried unanimously on a roll call vote with Douglas, Hatchett and Woodward absent. MR #05154 BOARD OF COMMISSIONERS – RECOVERY OF DETROIT WATER SYSTEM FUNDS MISAPPROPRIATED FOR DIGITAL RADIO SYSTEM MR #05154 was introduced by several Commissioners in opposition to the Detroit Water and Sewage Department paying 33% of the total cost of the City of Detroit's new $130 million digital radio system. The DWSD will only use 11% of the radios, while over 60% of the system's radios, towers, computers and infrastructure will be used by Detroit's police and fire departments. The Detroit Water and Sewerage Department customers include 125 suburban communities in eight counties, with more than 75% of its 4.3 million water customers residing outside of Detroit. Suburban communities pay $26 million in water fees to the DWSD to be applied towards expenses directly associated with the regional water system. This resolution requests the Oakland County Drain Commissioner, John McCulloch, to consider the appropriate and necessary legal action to recover funds, used for digital radio system expenses that are unrelated to the water system, on behalf of the water system rate payers of Oakland County. Potter moved the Planning & Building Committee Report to the Board wi th the recommendation the MR #05154 be adopted. Supported by Gershenson Motion carried unanimously on a roll call vote with Woodward absent. Planning & Building Committee Page 3 August 9, 2005 DRAIN COMMISSIONER – GEORGE E. KUHN DRAINAGE DISTRICT D RAIN BONDS – FULL FAITH AND CREDIT RESOLUTION The resolution adopting the Drainage Board for the George W. Kuhn Drain provided for the issuance of Drain Bonds, Series 2005F in the aggregate principal amount not to exceed $2,000,000 to defray part of the c ost of the George W. Kuhn Drain. The Drainage Board feels it advisable and necessary to obtain from the Board a resolution pledging the full faith and credit of the County for the payment of the principal and interest on the Drain Bonds, Series 2005F. Douglas moved approval of the attached suggested resolution. Supported by Middleton Motion carried unanimously on a roll call vote with Woodward absent. DRAIN COMMISSIONER – TRIBUTE DRAINAGE DISTRICT – FULL FAITH AND CREDIT The resolution adopting the Drainage Board for the Tribute Drain authorized the Drainage Board to issue Drain Bonds, Series 2005, in the aggregate principal amount not to exceed $3,000,000. The Drainage Board feels it advisable and necessary to obtain from the Board a resolution ple dging the full faith and credit of the County for the payment of the principal and interest on the Drain Bonds, Series 2005. Molnar moved approval of the attached suggested resolution. Supported by Douglas. Motion carried unanimously on a roll call vo te with Woodward absent. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT AREA AND PROJECT DISTRICT AREA (GARDEN FRESH SALSA COMPANY, INC. PROJECT) – CITY OF FERNDALE The Economic Development Corporations Act, Act No. 338 of the Michigan Public Acts of 1974, as amended, provides a means for the County to encourage projects to alleviate and prevent conditions of unemployment, and to assist and retain local industrial and commercial enterprises in order to strengthen and revi talize the County's economy. The Garden Fresh Salsa Company plans to renovate their existing structure by expanding the existing cooler and staging area as well as construction of an approximately 40,000 square foot addition. New equipment will also be p urchased. Total project cost is $7,000,000. 35 positions will be created and 75 retained. Middleton moved approval of the attached suggested Resolution. Supported by Douglas. Motion carried unanimously on a roll call vote with Woodward absent. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION CONFIRMING APPOINTMENT OF ADDITIONAL EDC DIRECTORS (GARDEN FRESH SALSA COMPANY, INC. PROJECT) – CITY OF FERNDALE It is necessary to confirm the appointment by the County Executive of Derrick Delaco urt and Philip Poole, as additional directors to the Board of the Economic Development Corporation to serve until the Project is either abandoned or, if undertaken, is completed in accordance with the Project Plan. Hatchett moved approval of the attached suggested resolution. Supported by Nash. Motion carried unanimously on a roll call vote with Woodward absent. Planning & Building Committee Page 4 August 9, 2005 2006-2010 CAPITAL IMPROVEMENT PROGRAM – BUILDINGS 2006-2010 CAPITAL IMPROVEMENT PROGRAM – UTILITIES Chairperson Palmer requested the Capital Improvement Program be brought back to Committee for discussion in light of the recent amended recommendation by the County Executive to reduce the Capital Improvement Program by $2.5 million, noti ng that capital funding needs beyond the annual $3 million appropriation will depend on the amount of available fund equity generated from operating surpluses each year. Mr. Soave explained a Capital and Cooperative Reimbursement Initiative Fund is being established with funds garnered from property taxes to fund the Capital Improvement Program eliminating the need to fund this program from General Funds. In time it is hoped this CCRIF will become self -sustaining. Chairperson Palmer indicated no further Committee action was required. There was no objection. FACILITIES MANAGEMENT – AUTHORIZATION TO PROCEED AND APPROPRIATION OF FUNDS FOR SEWAGE TREATMENT GRINDER PROJECT The Oakland County Jail is experiencing an increasing number of incidents associated with the discharge of oversized objects into the sanitary sewer system. The installation of five six -inch grinders in the Oakland County Jail will facilitate the elimination of oversized particles from reaching the City of Pontiac sewer system. The estimated cost of the project is $126,000 for purchase and installation of five grinders, installation of electrical feeds and controls and contingency. The FY 2005 Capital Improvement Program includes funding in the amount of $252,000 for this project. Hatchett moved the Planning & Building Committee Report to the Finance Committee with the recommendation this resolution be approved. Supported by Nash. Motion carried unanimously on a roll call vote with Woodward absent. DEPARTMENT OF FACILITIES MANAGEMENT – RECOMMENDATION TO GRANT EASEMENT FOR UNDERGROUND ELECTRIC SERVICE TO THE DETROIT EDISON COMPANY – WHITE LAKE OAKS COUNTY PARK (TAX PARCEL NO. 12 -24-200-007) The Oakland County Parks and Recreation Commission is in the process of constructing a new golf course clubhouse at White Lake Oaks County Park. The Detroit Edison Company is requesting the granting of a 15 - foot wide by 24-foot long easement, for the sum of $1, to provide underground electrical power to the clubhouse from a new transformer and power pole located north of the clubhouse site. Chairperson Palmer requested the date of September 1, 2005 be inserted on page one of the "Grant of Non - Exclusive Underground Easement in Gross" and the Detroit Edison Company Right of Way No.569596/35 & 38. The re was no objection. Douglas moved approval of the attached suggested resolution. Supported by Middleton. Motion carried unanimously on a roll call vote with Woodward absent. Planning & Building Committee Page 5 August 9, 2005 DEPARTMENT OF FACILITIES MANAGEMENT – ACCEPTANCE OF GRANT OF EASEMENT IN GROSS FOR COMMUNICATION CONDUIT – CITY OF SOUTHFIELD RADIO TOWER SITE (TAX PARCEL NO. 24-23-151-003) In June 1992 Oakland County and the City of Southfield entered into an agreement permitting t he County to construct, operate and maintain a radio communication tower and related facilities at the City of Southfield municipal complex. Oakland County is requesting an easement, in the amount of $1, for the placement of fiber optic cable to connect the existing radio tower communication equipment to the County fiber optic network. Chairperson Palmer requested the date of September 1, 2005 be inserted in the agreement "Grant of Easement in Gross for Communications Conduit" with the City of Southfield. There was no objection. Hatchett moved approval of the attached suggested resolution. Supported by Gershenson. Motion carried unanimously on a roll call vote with Woodward absent. DEPARTMENT OF FACILITIES MANAGEMENT – RECOMMENDATION TO GRANT EASEM ENT FOR OVERHEAD ELECTRIC SERVICE TO THE DETROIT EDISON COMPANY – OAKLAND COUNTY TRUSTY CAMP PROPERTY (TAX PARCEL No. 14 -03-100-028) A revised copy of the resolution was distributed. Oakland County has received a request from Sprint Spectrum, LLC to gran t a 15-foot wide by 130-foot long easement for overhead electric service to the Detroit Edison Company. It is the recommendation of Facilities Management to grant an easement to Detroit Edison for the sum of $1.00. Sprint Spectrum, LLC. will pay the Coun ty the sum of $5,000 for granting the easement to the Detroit Edison Company for the purpose of providing electric service from an existing power pole located on the Trusty Camp property to the adjoining property to the south. Chairperson Palmer requested the date of September 1, 2005 be inserted in the agreement "Grant of Non - Exclusive Overhead Easement in Gross Detroit Edison Company (Right of Way No. 613053)" There was no objection. Douglas moved approval of the attached suggested resolution. Suppor ted by Molnar. Motion carried unanimously on a roll call vote with Woodward absent. OTHER BUSINESS/ADJOURNMENT Commissioner Douglas distributed copies of a resolution "Board of Commissioners – Support for a Constitutional Amendment for the Sole Purpo se of Narrowly and Clearly Defining the Term 'Public Use' Consistent with the 2004 Michigan Supreme Court Decision (County of Wayne vs. Hathcock et al) That Overturned the Poletown Decision" to be introduced at the next Board meeting. There being no further business to come before the Committee the meeting adjourned at 10:20 a.m. __________________________________ ___________________________________ Nancy Wenzel, Committee Coordinator Lawrence M. Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.