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HomeMy WebLinkAboutMinutes - 2005.08.10 - 36022 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PERSONNEL COMMITTEE August 10, 2005 The meeting was called to order by Chairperson Jamian at 9:10 a.m. i n Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PERSONNEL COMMITTEE MEMBERS PRESENT: Greg Jamian, Thomas Middleton, William Patterson, John Scott, George Suarez, Mattie Hatchett and Jim Nash PERSONNEL COMMITTEE MEMBERS ABSENT WITH NOTICE: Eric Coleman, Chuck Moss, and Mike Rogers OTHERS PRESENT: Human Resources Nancy Scarlet, Director Cathy Shallal, Manager Karen Jones, Supervisor/EEO Heather Mason, Analyst Clare Cheesman, Analyst Andrew Pettress, Consultant Jennifer Mason, Manager Kari Schmalzel, User Support Specialist I Dana Cosby, Analyst Circuit Court Kevin Oeffner, Court Administrator Probate/Family Division Lisa Langton, Probate Register/Family Division County Clerk/Register Jim VanLeuven, Deputy Connie Spak, Deputy Elections Ellen Davis Halsey, Director County Executive Jerry Poisson, Deputy County Executive Fiscal Services Tim Soave, Manager Parks & Recreation Frank Trionfi, Administrator Management & Budget Laurie VanPelt, Director Board of Commissioners Larry Doyle, Administrative Director Sheryl Mitchell, Senior BOC Analyst Greg Jamian Chairperson Tom Middleton Majority Vice-Chair Eric Coleman Minority Vice-Chair Chuck Moss William Patterson Mike Rogers John A. Scott George W. Suarez Mattie Hatchett Jim Nash Nancy Wenzel, Committee Coordinator Personnel Committee Page 2 August 10, 2005 APPROVAL OF THE PREVIOUS MINUTES Patterson moved to approve the minutes of July 13, 2005. Supported by Nash. Motion carried on a voice vote. PUBLIC COMMENT None. Chairperson Jamian indicated he would like to amend the agenda by adding two items to the Communications section: D. Grants Identified by Grant Administrator as "At Risk" for funding reduction. E. Oakland County Schedule of Current Vacancies – Annualized as of August 5, 2005 There was no objection. HUMAN RESOURCES – EXTENSION OF MERIT SYSTEM ELIGIBILITY LIST Under the provisions of Section VI-H-1, of the Merit System Resolution the Department of Human Resources is requesting the extension of 12 eligible lists for six months. Suarez moved the Personnel Committee approve the extension of the requested eligible lists for six months. Supported by Hatchett. Motion carried unanimously on a roll call vote with Coleman, Moss and Rogers absent. COMMUNICATIONS Middleton moved to Receive and File Communication Items A - E. A. Position Change Summary Report B. Final Summer Program Statistics C. Grant list D. Grants Identified by Grant Administrator as "At Risk" for funding reduction E. Oakland County Schedule of Current Vacancies – Annualized as of August 5, 2005 Supported by Nash. Commissioner Hatchett had some questions regarding Item B – Final Summer Program Statistics. Commissioner Hatchett is unhappy with the results in the City of Pontiac with only eighteen people hired and would like to be a part of the process in the future. Personnel Committee Page 3 August 10, 2005 COMMUNICATIONS (Continued) Commissioner Nash requested additional information regarding Item E – Oakland County Schedule of Current Vacancies – Annualized as of August 5, 2005. He questioned why there are 18 vacancies at the Medical Care Facility. It was explained the Facility has contracted for the Pharmacy responsibilities and Human Resources was unsure why the three positions had not been deleted, but assured him they would be deleted in the Budget process. Commissioner Nash was also concerned with the number of nursing vacancies and how this affected the level of care provided for the patients. Human Resources felt the nursing vacancies were normal turnover and did not feel the level of care was suffering. Commissioner Scott noted some vacancies dated back as far as 2000 and question ed the necessity of continued budgeting for those vacancies. Human Resources explained the Drain Commissioner was deleting two of the positions as part of his budget task and the Treasurer was considering a reorganization and would address the two vacancies in his department at that time. Motion to Receive & File carried on a voice vote. OTHER BUSINESS/BUDGET HEARINGS/ADJOURNMENT I. INFORMATION ON FRINGE BENEFIT RATE & FUND Tim Soave of Fiscal Services explained the increase in the fringe benefit rate is due to the increase in retiree health care costs, requiring a $9,000,000 increase in the VEBA contribution. The fringe benefit rate (County average) for FY 2005 was 49.7% it has increased to 50.5% for FY 2006. The projected rate for FY 2007 is 52.9%. II. CIRCUIT COURT POSITION REQUESTS Mr. Oeffner indicated the Circuit Court concurs with the County Executive's recommendations. III. COUNTY CLERK-REGISTER OF DEEDS POSITION REQUESTS Mr. VanLeuven indicated the County Clerk-Register of Deeds is in agreement with the County Executive's recommendation. IV. PARKS & RECREATION POSITION REQUESTS Mr. Trionfi indicated the Parks & Recreation Department is in agreement with the County Executive's recommendation. V. DRAIN COMMISSIONER BUDGET REQUESTS Mr. Larsen indicated the Drain Commissioner is in agreement with the County Executive's recommendation. Personnel Committee Page 4 August 10, 2005 VI . BUDGET AMENDMENTS & TASK REDUCTIONS PERSONNEL RELATED ITEMS USING FY 05 SALARY/FRINGE RATES FY06 FY07 A. Task Reduction: Circuit Court/Probate Court 1. Downwardly reclassify one (1) Court Operations Analyst position (Pos #35201-01389) to Court Appointment Specialist and transfer to Civil/Criminal Division. 2. Delete one (1) Student (Pos #34403-06890) in Probate Court 3. FY 07 – Delete one (1) Court Service Officer II position (Pos #35403-07779) in Family Div/Judicial Support $19,066 $37,684 B. Budget Amendment: Clerk/Register of Deeds 1. Change funding of one (1) User Support Specialist I (Pos # 21210-10000) from GF/GP to SR and transfer position from County Clerk/Legal Records to Clerk/RoD Administration. Funding for position to come from Automation Fund. Reduce GF/GP fund by $78,259. 2. Create one (1) GF/GP Election Specialist position to sunset 9/30/07 using GF/GP funds available because of #1 above. Cost: $54,565. C. Budget Amendment: Drain Commissioner 1. Create 4 new classes: Utility Billing Customer Service Assistant I, II and Coordinator, and Utility Billing Customer Service Supervisor I. 2. Reclassify 6 positions as follows: New Pos # Current Title Grade New Title Grade 61220-01718 Account Clerk II 7 Utility Billing Customer Service Assistant II 8 61220-01945 Account Clerk II 7 Utility Billing Customer Service Assistant II 8 61220-02381 Account Clerk II 7 Utility Billing Customer Service Assistant II 8 61220-01616 Junior Accountant 8 Utility Billing Customer Service Assistant II 8 61220-02631 Junior Accountant 8 Utility Billing Customer Service Coordinator 9 61220-01906 Junior Accountant 8 Utility Billing Customer Service Supervisor I 10 3. Retitle, with no change in salary: position #(15220 -02774) “Supervisor Drain Customer Services” to “Utility Billing Customer Service Supervisor II” . Total PR Cost: $14,823 D. Task Reduction: Drain Commissioner 1. Delete one (1) Engineering Systems Coordinator (Pos #61105-01714) in Admin 2. FY 07 - Delete one (1) Construction Inspector II (Pos # 61326-06521) in Eng & Const $63,748 $116,475 Personnel Committee Page 5 August 10, 2005 County Executive Departments FY06 FY07 E. Task Reduction: Human Resources 1. Decrease one (1) GF/GP Full-Time Eligible Senior HR Analyst (Pos #15502-00109) to Part-time Non Eligible $53,000 $53,000 2. Reduce the Intern line-item to FY05 level of funding 31,000 31,000 F. Task Reduction: Central Services/Support Services 1. Downwardly reclassify one (1) Property Control Clerk position (Pos #13850-02768) to a Clerk II/Delivery Person $1,952 $1,952 G. Task Reduction: Public Services/Medical Examiner 1. Reduce hours of one Forensic Pathology Fellow position from 2,000 hr/year to 1,473 hr/year. (Pos #17601 -10288) $17,000 $17,000 Patterson moved the Personnel Committee approve the Budget Amendments & Task reductions as presented. Supported by Nash. Motion carried unanimously on a roll call vote with Coleman, Moss and Rogers absent. Chairperson Jamian indicated that the Committee has completed the Position Request portion of their budget responsibility, therefore, the meeting scheduled for August 12, 2005 can be cancelled. There was no objection. There being no further business to come before the Committee the meeting was adjourned at 10:45 a.m. ________________________________________ Nancy Wenzel, Committee Coordinator _________________________________________ Lawrence M. Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.