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HomeMy WebLinkAboutMinutes - 2005.09.13 - 36029 September 13, 2005 The meeting was called to order by Chairperson Palmer at 9:05 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS P RESENT: Charles E. Palmer, Sue Ann Douglas, Jim Nash, Tom Middleton, Jeff Potter, William D. Molnar, Mattie Hatchett, Marcia Gershenson and Dave Woodward PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None. OTHERS PRESENT: Facilities Management Dave Ross, Director FM & O Dick Johnston, Manager Drain Commissioner Kevin Larsen, Chief Deputy Joseph P. Kozma, Deputy & Manager Steven Korth, Assistant Chief Engineer Board of Commissioners Sheryl Mitchell, BOC Senior Analyst Harvey Wedell, BOC Senior Analyst Nancy Wenzel, Committee Coordinator Chairperson Palmer led the Committee in reciting the Pledge of Allegiance. APPROVAL OF MINUTES OF AUGUST 23, 2005 Middleton moved to approve the August 23, 2005 Minutes as printed. Supported by Molnar. Motion carried on a voice vote. PUBLIC COMMENT None. Planning & Building Committee Page 2 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Tom Middleton Jeff Potter William D. Molnar Mattie Hatchett Marcia Gershenson Dave Woodward Charles E. Palmer Chairperson Sue Ann Douglas Vice Chairperson Jim Nash Minority Vice Chairperson September 13, 2005 CONSENT AGENDA Woodward moved approval of Consent Agenda Items A - D. A. Oakland County Building Authority Minutes – July 13, 2005 B. Sale of the 52-1 Novi District Court Facility C. Resolution Establishing Eagle Lake Board – Waterford D. Facilities Management 2005 Capital Improvement Program Monthly Progress Report – August 2005 Supported by Middleton. Dave Ross informed the Committee the County reached a settlement with the Children's Village builder and is still in negotiations with the architect. Commissioner Potter questioned the impact the sale of the 42 -1 District Court facility would have on the County. Mr. Ross indica ted the new owner was very desirous of having the County continue to rent the facility. Mr. Ross also explained there is no room for expansion and the County is outgrowing the facility. Motion carried on a voice vote. DRAIN COMMISSIONER – 2005 LAKE LEVEL ASSESSMENTS FOR OPERATION AND MAINTENANCE The Oakland County Drain Commissioner operates and maintains 35 lake level control devices/structures and six lake augmentation pumps that regulate the legally established water level of 53 lakes within Oakland County. For 2005 the Drain Commissioner proposes to assess 24 separate Lake Level Districts for a total amount of $246,317.73 for operation, maintenance and repair purposes. Eight of the proposed assessments are in excess of the $10,000.00 limit, requir ing Board of Commissioner authorization. Middleton moved approval of the attached suggested resolution. Supported by Molnar. Motion carried unanimously on a roll call vote. DRAIN COMMISSIONER 2005 CHAPTER 4 DRAIN MAINTENANCE ASSESSMENT RESOLUTION The Oakland County Drain Commissioner operates and maintains a number of open -ditch or enclosed drains at various locations incurring costs for operation and maintenance. The Drain Code permits the Drain Commissioner to levy assessments against the respecti ve Drainage District for operation, maintenance, clean out and repair purposes, provided such assessments do not exceed $1,250 per mile of drain per year or fraction thereof. For 2005 the Drain Commissioner proposes to assess the 30 Drainage Districts for a total of $88,528.87. Douglas moved approval of the attached suggested resolution. Supported by Middleton. Motion carried unanimously on a roll call vote. Planning & Building Committee Page 3 September 13, 2005 DRAIN COMMISSIONER 2005 CH APTER 18 DRAIN MAINTENANCE ASSESSMENT RESOLUTION The Oakland County Drain Commissioner operates and maintains a number of open -ditch and/or enclosed drains at various locations in Oakland and West Bloomfield Townships incurring costs for operation and maintenance. The Drain Code permits the Drain Commissioner to levy assessments against the respective Drainage District for operation, maintenance, clean out and repair purposes provided such assessments do not exceed $1,250 per mile of drain per year, or fr action thereof. For 2005 the Drain Commissioner proposes to asses the 17 drainage Districts a total of $30,880.86. Middleton moved approval of the attached suggested resolution. Supported by Douglas. Motion carried unanimously on a roll call vote. Chairperson Palmer recommended the seven page "Detail Summary by Community" of Drain and Lake Level Assessment Rolls and an eight page "Detail Summary by Project" of Drain and Lake Level Assessment Rolls included in the Committee packet be Received and Filed . Douglas moved to Receive & File the above mentioned "Detail Summary's". Supported by Molnar. Motion carried on a voice vote. MR #05191 BOARD OF COMMISSIONERS – AMENDMENT TO BOARD RULES REGARDING BUILDING AUTHORITY PROJECTS The Oakland County Build ing Authority was established under Public Act 31 of 1948, as amended. The Articles of Incorporation set forth the purpose of the Authority is to acquire, furnish, equip, own, improve, enlarge, operate and/or maintain a building or buildings and the nec essary site or sites therefore, for the use of Oakland County. Funding of Oakland County Building Authority projects is for specified projects that are approved by the Board of Commissioners. This Resolution seeks to amend the Board Rules to insure any deviations beyond the scope of the original project assigned to the Building Authority by the Board of Commissioners be approved by the Board. Hatchett moved the Planning & Building Committee Report to the Board with the recommendation MR #05191 be adopted . Supported by Douglas. Motion carried on a roll call vote: Palmer, Douglas, Nash, Middleton, Potter Molnar, Hatchett and Woodward – yes Gershenson – no Commissioner Middleton proposed the Committee review the enabling Building Authority resolution, By Laws, and Articles of Incorporation at a future meeting. OTHER BUSINESS/ADJOURNMENT Commissioner Hatchett requested information regarding the status of the issue of "filling in the blanks" on documents approved by the Board. Chairperson Palmer expla ined there have been discussions with Chairperson Bullard and Rich Polling, additional information will be forthcoming to improve this procedure. There being no further business to come before the Committee the meeting adjourned at 9:50 a.m. __________________________________ ___________________________________ Nancy Wenzel, Committee Coordinator Lawrence M. Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.