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HomeMy WebLinkAboutMinutes - 2005.09.26 - 36033WILLIAM R. PATTERSON Chairperson CHRISTINE LONG Vice Chairperson MATTIE MCKINNEY HATCHETT Minority Vice Chairperson September 26, 2005 Chairperson Patterson called the meeting of the General Government Committee to order at 2:05 p.m. in Committee Room A, Commissioners’ Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: William R. Patterson, Christine Long, Mattie McKinney Hatchett, Hugh D. Crawford, Eric Wilson, Eileen Kowall, Will Molnar, Vincent Gregory, David Coulter, Tim Melton COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT CENTRAL SERVICES Karl Randall, Manager, Aviation CIRCUIT COURT Kevin Oeffner, Court Administrator CLERK/REGISTER OF DEEDS Connie Spak, Deputy Clerk EXECUTIVE OFFICES Robert Daddow, Deputy County Executive J. David VanderVeen, Director, Central Services Carmen Talbot, State Gov. Liaison Kristie Everett Zamora, Director, Arts, Culture & Film HEALTH & HUMAN SERVICES Dr. Thomas Gordon, Director INFORMATION TECHNOLOGY Robert Pence, Project Manager, CLEMIS THE OAKLAND PRESS Charlie Crumm, Reporter OHLSA Ron Borngesser, CEO STRATEGIC PUBLIC AFFAIRS Kim Haefner, Lobbyist BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Harvey Wedell, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE PUBLIC COMMENT None APPROVAL OF THE PREVIOUS MINUTES OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858-0100 FAX (248) 858 -1572 GENERAL GOVERNMENT COMMITTEE Hugh D. Crawford Eric Wilson Eileen Kowall Will Molnar Vincent Gregory David Coulter Tim Melton GENERAL GOVERNMENT COMMITTEE Page 2 September 26, 2005 Crawford moved approval of the minutes of September 12, 2005, as printed. Supported by Kowall. Motion carried on a voice vote. AGENDA ITEMS 1. MR #05___ - BUILDING AUTHORITY – AUTHORIZATION TO ENTER INTO AN AGREEMENT INVOLVING THE OAKVIDEO PROJECT The resolution authorizes the award of a Contract/Software License Agreement with integrated Digital Systems, LLC (IDS) relative to the OakVideo System for a term of 10 years. IDS would be identified as the primary contractor, with SAIC, Simtrol and Cox Communications being identified as subcontractors. The resolution also authorizes the acceptance of software and related services form Simtrol (valued at approximately $130,000) for embedding software components to better manage the operating status of the OakVideo project at no cost to Oakland County. The agreement provides for Oakland County to receive a royalty fee of 5% of the Licensee’s Gross receipts attributable to the sale or licensing of the Software and derivative works (Royalties) during the term of this contract. The royalties received und er the terms of the agreement would be deposited into a special account with the Oakland County General Fund identified for this purpose. The resolution also reflects that the Oakland County Board of Commissioners would receive, through the appropriate committees, a copy of quarterly reports detailing the royalty payments and other information. Any modifications to the terms of this agreement would come before the Oakland County Board of Commissioners for approval. The OakVideo project is a unique video conferencing system involving a complex conferencing system and roughly 100 end -points using the County’s OakNet, and the Oakland County Board of Commissioners adopted Miscellaneous Resolution #01265 to authorize the Oakland County Building Authority to is sue $6.0 million in bonds related to this project. The Building Authority will expend approximately $6.7 million (including $700,000 received from the COPS MORE grant) to develop, equip and deploy OakVideo. Kowall moved to report to the full Board with a recommendation that the resolution be adopted. Supported by Long. Wilson moved to report to the Planning and Building Committee the following concerns that General Government Committee members expressed: 1. The amount of royalties seem to be low (5%) in c omparison with Oakland County’s investment. 2. The length of the contract (10 years with the option for two five -year renewals) 3. The issue of pricing of the product and fair market value (not having control of what the Licensee sells the product for) 4. There are no renewal fees to Oakland County 5. The issue of “Special Accounts;” where would the revenues go? Mr. Daddow wanted a fund dedicated for OakVideo and CLEMIS for maintenance costs. If the County received $1 million in revenue, and the maintenance costs wer e only $100,000, where would the rest of the revenues go? GENERAL GOVERNMENT COMMITTEE Page 3 September 26, 2005 Supported by Melton. Motion carried unanimously on a roll call vote. Kowall moved to report to the Board with the recommendation that the 5th BE IT FURTHER RESOLVED paragraph be amended, as follows: BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners is to receive through the appropriate committees a copy of quarterly reports detailing the royalty payments and information required in Section 4.4 specifying that the “Licensor shall deliver to Licensee every four (4) months, a report stating the total number of copies of the Software that have been licensed by Licensee, and will separately identify copies of promotional software.” Supported by Molnar. Motion to amend carried unanimously on a roll call vote. Main motion, as amended, carried unanimously on a roll call vote. 2. CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT 2005 GRANT PROGRAM ACCEPTANCE – AIRPORT CRACK SEALING The Michigan Department of Transportation awarded the County of Oakland $20,000, which includes a County match of $10,000. The money would be used for airport crack sealing at the Oakland County International Airport. The resolution authorizes the acceptance of $20,000 in grant funding. Wilson moved approval of the attached suggested resolution. Supported by Crawford. Motion carried unanimously on a roll call vote. 3. CENTRAL SERVICES – OAKLAND/SOUTHWEST AIRPORT 2005 GRANT PROGRAM ACCEPTANCE – AIRPORT CRACK SEALING The Michigan Department of Transportation awarded the County of Oakland $13,500, which includes a County match of $6,750. The money would be used for airport crack sealing at the Oakland/Southwest Airport. The resolution authorizes the acceptance of $13,500 in grant funding. Wilson moved approval of the attached suggested resolution. Supported by Crawford. Motion carried unanimously on a roll call vote. 4. CENTRAL SERVICES – OAKLAND/TROY AIRPORT 2005 GRANT PROGRAM ACCEPTANCE – AIRPORT CRACK SEALING The Michigan Department of Transportation awarded the County of Oakland $6,000, which includes a County match of $3,000. The money would be used for airport crack sealing at the Oakland/Troy Airport. The resolution authorizes the acceptance of $6,000 in grant funding. Gregory moved approval of the attached suggested resolution. Supported by Kowall. GENERAL GOVERNMENT COMMITTEE Page 4 September 26, 2005 Motion carried unanimously on a roll call vote. 5. BOARD OF COMMISSIONERS – APPOINTMENT TO THE HURON CLINTON METROPOLITAN AUTHORITY A vacancy exists on the Huron Clinton Metropolitan Authority due to the death of Jim Clarkson. An appointment needs to be made to fill the vacancy for the term ending May 15, 2006. Wilson moved to set up interviews for the applicants prior to the October 17, 2005 General Government Committee meeting. Supported by Melton. Motion carried unanimously on a roll call vote. 6. BOARD OF COMMISSIONERS – APPOINTMENTS TO THE ACT 641 SOLID WASTE PLANNING COMMITTEE All 14 appointees’ terms expire on October 11, 2005. Some of the incumbents had reapplied, and there were three new applicants for the Act 641 Solid Waste Planning Committee. Wilson moved to postpone appointments to advertise directly to the specialized groups such as the environmental interest, solid waste industry and industrial waste generator groups. Supported by Melton. Motion carried unanimously on a roll call vote. 7. BOARD OF COMMISSIONERS – APPOINTMENT TO THE JURY BOARD One appointment expired in April of 2005, and appointments are made on recommendation of the county’s judicial circuit court judges. The recommendation by Chief Judge Wendy Potts was Mary Katherine Devine. Molnar moved to report to the full Board with the recommendation that Mary Katherine Devine be appointed to the Jury Board for a six-year term ending April of 2011. Supported by Long. Motion carried unanimously on a roll call vote. 8. BOARD OF COMMISSIONERS – APPOINTMENT TO THE CANVASSING BOARD Two appointments on the Canvassing Board expire on October 31, 2005. The Board of Commissioners appoints the members by recommendations by both political party chairpersons. Two Republicans and two Democrats sit on this board. Crawford moved to report to the full Board with the recommendation that C. Elaine Skarritt, Republican Rep., and Michael Gracey, Democratic Rep., be appointed to the Canvassing Board. Supported by Hatchett. Motion carried unanimously on a roll call vote. GENERAL GOVERNMENT COMMITTEE Page 5 September 26, 2005 9. BOARD OF COMMISSIONERS – APPOINTMENTS TO THE CRIMINAL JUSTICE COORDINATING COUNCIL The Oakland County Board of Commissioners adopted Mi scellaneous Resolution #05152 that created the Criminal Justice Coordinating Council. Five County Commissioners expressed an interest to serve on this council. Wilson moved to report to the Board with a recommendation that Hugh D. Crawford, Eileen T. Kowall, Eric S. Wilson, Helaine Zack and Mattie Hatchett be appointed to the Criminal Justice Coordinating Council. Supported by Gregory. Motion carried unanimously on a roll call vote. COMMUNICATIONS A. MR # 05205 – Department of Information Technology/CLEMIS – Integrated Biometric Identification System Grant Acceptance (Resolution immediately adopted at Board Meeting of September 1, 2005) Crawford moved to receive and file the Communications. Supported by Kowall. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Chairperson Patterson stated that the General Government Committee meeting of Monday, October 17, 2005 will begin at 1:00 p.m. instead of 2:00 p.m. to allow for time to interview applicants for the Huron Clinton Metropolitan Authority. There being no other business to come before the committee, the meeting was adjourned at 3:44 p.m. ________________________ _______________________________ Pamela Worthington Lawrence Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.