Loading...
HomeMy WebLinkAboutMinutes - 2005.09.27 - 36034 September 27, 2005 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PR ESENT: Charles E. Palmer, Sue Ann Douglas, Jim Nash, Tom Middleton, Jeff Potter, William D. Molnar, Mattie Hatchett, Marcia Gershenson and Dave Woodward PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None. OTHERS PRESENT: Facilities Manage ment Dave Ross, Director Facilities Engineering Paul Hunter, manager FM & O Dick Johnston, Manager Drain Commissioner Joe Colaianne, Insurance Administrator Phil Sanzica, Chief Engineer Karen Warren, Civil Engineer Central Services David VanderVeen, Director Airport Karl Randall, Manager Support Services Todd Birkle, Manager Economic Development Bret Rasegan, Supervisor County Executive Robert Daddow, Deputy County Executive CLEMIS Robert Pence, Project Manager Corporation Counsel Karen Agacinski, Assistant Counsel Board of Commissioners Lawrence Doyle, Administrative Director Sheryl Mitchell, BOC Senior Analyst Harvey Wedell, BOC Senior Analyst Nancy Wenzel, Committee Coordinator Chairperson Palmer led the Committee in reciting the Pledge of Allegiance. APPROVAL OF MINUTES OF SEPTEMBER 13, 2005 Hatchett moved to approve the September 13, 2005 Minutes as printed. Supported by Middleton. Motion carried on a voice vote. PUBLIC COMMENT None. 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Tom Middleton Jeff Potter William D. Molnar Mattie Hatchett Marcia Gershenson Dave Woodward Charles E. Palmer Chairperson Sue Ann Douglas Vice Chairperson Jim Nash Minority Vice Chairperson Planning & Building Committee Page 2 September 27, 2005 DRAIN COMMISSIONER –OAKLAND COUNTY ROCHESTER HILLS WATER SUPPLY AND SEWAGE DISPOSAL SYSTEM BONDS, SERIES 2005 BOND RESOLUTION The City of Rochester Hills and the County of Oakland have entered into the Oakland County Water Supply and Sewage Disposal Systems for Rochester Hills – Extension No. 5A Project contract dated May 1, 2005. The project consists of acquisition, construction and financing of water supply and sewage disposal facilities to improve, enlarge and extend the Oakland County Wa ter Supply and Sewage Disposal Systems for Rochester Hills. The estimated cost of the Project is $5,913,000. This resolution authorizes the issuance of Bonds of the County in an amount not to exceed $3,800,000 to defray all or part of the cost of the Proj ect. Douglas moved approval of the attached suggested resolution. Supported by Middleton. Motion carried unanimously on a roll call vote with Molnar absent. CENTRAL SERVICES – OAKLAND/SOUTHWEST AIRPORT 2005 GRANT PROGRAM ACCEPTANCE – AIRPORT CRACK SEALING The County of Oakland is in receipt of Michigan Department of Transportation Grant Contract No. 2005 -0540 for State funds in the amount of $6,750 for development and improvement of the Oakland/Southwest Airport. The project consists of airport crac k sealing and requires a local grant match of $6,750, which is available from the airport fund. Middleton moved the Planning & Building Committee Report to the Board with the recommendation this resolution be adopted. Supported by Palmer. Motion carried unanimously on a roll call vote with Molnar and Hatchett absent. CENTRAL SERVICES – OAKLAND/TROY AIRPORT 2005 GRANT PROGRAM ACCEPTANCE – AIRPORT CRACK SEALING The County of Oakland is in receipt of Michigan Department of Transportation Grant Contract No . 2005-0539 for State funds in the amount of $3,000 for development and improvement of the Oakland/Troy Airport. The project consists of airport crack sealing and requires a local grant match of $3,000, which is available from the airport fund. Middleton moved the Planning & Building Committee Report to the Board with the recommendation this resolution be adopted. Supported by Palmer. Motion carried unanimously on a roll call vote with Molnar and Hatchett absent. CENTRAL SERVICES – OAKLAND/INTERNATIONAL AIRPORT 2005 GRANT PROGRAM ACCEPTANCE – AIRPORT CRACK SEALING The County of Oakland is in receipt of Michigan Department of Transportation Grant Contract No. 2005 -0541 for State funds in the amount of $10,000 for development and improvement of the Oakla nd/International Airport. The project consists of airport crack sealing and requires a local grant match of $10,000, which is available from the airport fund. Middleton moved the Planning & Building Committee Report to the Board with the recommendation t his resolution be adopted. Supported by Potter. Motion carried unanimously on a roll call vote with Molnar and Hatchett absent. Planning & Building Committee Page 3 September 27, 2005 CENTRAL SERVICES – FLEET FUEL Oakland County currently has underg round storage tanks that hold up to 32,000 gallons of fuel. In addition the County has a reciprocal agreement with the Road Commission to use their fueling sites across the county. As fuel prices have been rising during the past couple of years, the Vehic le Operations staff has contacted several departments requesting they institute fuel saving measures. In addition, staff has been researching alternative fuel and hybrid vehicles. The Sheriff's Office has 20 Chevrolet Tahoe's capable of running on alternative fuel (E85), which at this time, is in short supply in this area. Vehicle Operations recently completed a review of a Chevrolet hybrid pickup truck; the response by the user departments was very favorable. At this time it appears six of these vehicl es will be purchased during the FY05/06 fiscal year. A lifecycle cost comparison will be prepared comparing the hybrid with its gas counter -part. Nash moved to Receive & File the Report. Supported by Douglas. Motion carried on a voice vote. DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – ROUGE EPA GRANT UPDATE The County was awarded a $40,000 grant for the Rouge River National Wet Weather project. Wayne County recently notified the Department of Economic Development and Community Affair s that Congress has rescinded the EPA money putting this project on hold for the time being. Staff is continuing to prepare planning guidelines for the Rouge River project in the hopes this project will be reinstated. FACILITIES MANAGEMENT – SERVICE CENT ER MAINLAND DRAIN STUDY The Mainland Drain Project is included in the 2006 Capital Improvement Program as item #2 in the Utility, Roads and Parking Lot section. There is a need to improve the storm water drainage system on the 540 -acre Oakland County Service Center to prevent flooding during heavy rains. To develop a plan and cost estimates to resolve the drainage problems an engineering study is required. The estimated cost for this study is $50,000. Facilities Management will report to the Committee w ith a recommendation in October. Molnar moved to Receive & File the Report. Supported by Middleton. Motion carried on a voice vote. BUILDING AUTHORITY – AUTHORIZATION TO ENTER INTO AN AGREEMENT INVOLVING THE OAKVIDEO PROJECT Per MR #01265 the Board of Commissioners authorized the Oakland County Building Authority to issue $6.0 million in bonds related to the integrated video and data transmission and related records management system (OakVideo). OakVideo is a unique, complex video conferencing syste m having significant value. County administration has discussed with the Building Authority members, and notified the Board of Commissioners, of a proposal to enter into a contract for the licensing, marketing and sale of the OakVideo project throughout the United States. Oakland County has filed a copyright with the federal government in order to protect the County's interests in this intellectual product. This resolution will authorize the Award of Contract/Software License Agreement with Integrated D igital Systems for a term of ten years to market and sell the OakVideo product. Middleton moved approval of the attached suggested resolution. Supported by Woodward. Planning & Building Committee Page 4 September 27, 2005 BUILDING AUTHORITY – AUTHORIZATION TO ENTER INTO AN AGREEMENT INVOLVING THE OAKVIDEO PROJECT (Continued) Commissioner Molnar requested a written copy of John Axe's (Bond counsel) opinion indicating the proceeds from the sale of this product are entirely within the Board of Commi ssioners' purview to determine how they will be used. Douglas moved the Planning & Building Committee Report to the Finance Committee with the suggestion the Finance Committee work with County Administration to establish a plan for the expenditure of the potential revenue from the "OakVideo" Software License Agreement with Integrated Digital Systems, LLC. Supported by Molnar. Motion to Report to the Finance Committee carried on a roll call vote: Palmer, Douglas, Nash, Middleton, Molnar, Hatchett and Gers henson – yes Potter and Woodward – no Chairperson Palmer requested Exhibit V: Insurance be supplied to attach to the proposed Contract. Hatchett moved that the 5th BE IT FURTHER RESOLVED paragraph be amended as follows: BE IT FURTHER RESOLVED that the O akland County Board of Commissioners is to receive through the appropriate committees a copy of quarterly reports detailing royalty payments and information. Required in Section 4.4 specifying that the "Licensor shall deliver to Licensee every four (4) mo nths, a report stating the total number of copies of the Software that have been licensed by Licensee, and will separately identify copies of promotional software." Supported by Nash. Motion to amend carried unanimously on a roll call vote. Main motion as amended carried unanimously on a roll call vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee the meeting adjourned at 11:25 a.m. __________________________________ Nancy Wenzel, Committee Coordina tor ___________________________________ Lawrence M. Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.