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HomeMy WebLinkAboutMinutes - 2005.10.20 - 36040CHUCK MOSS Chairperson MIKE ROGERS Vice Chairperson TIM MELTON Minority Vice Chairperson October 20, 2005 Chairperson Moss called the me eting of the Finance Committee to order at 9:010 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Chuck Moss, Mike Rogers, Tim Melton, Charles Palmer, Eric W ilson, Greg Jamian, Christine Long, David Coulter, Helaine Zack, Dave Woodward COMMITTEE MEMBERS ABSENT WITH NOTICE: Hugh Crawford OTHERS PRESENT : CORPORATION COUNSEL Judy Cunningham, Corporation Counsel Karen Agacinski, Assistant Counsel DRAIN COMMISSIONER Philip Sanzica, Chief Engineer EQUALIZATION Dave Hieber, Manager Shannon Moore, Office Assistant EXECUTIVE OFFICE Robert Daddow, Deputy Executive FISCAL SERVICES LaVerne Smith, Supervisor Joe Matkosky, Analyst Holly Conforti, Analyst HUMAN RESOURCES Nancy Scarlet, Director Jennifer Mason, Manager Mary Pardee, Supervisor INFORMATION TECHNOLOGY Jamie Hess, Chief - CLEMIS Robert Pence - CLEMIS - OakVideo MANAGEMENT & BUDGET Laurie Van Pelt, Director Art Holdsworth, Deputy Director PUBLIC SERVICES Mike Zehnder, Director SHERIFF Michael McCabe, Undersheriff Dale Cunningham, Business Manager CITIZENS Mary MacMaster Bill McMaster BOARD OF COMMISSIONERS Bill Bullard, District #2 Harvey Wedell, Sr. Analyst Sheryl Mitchell, Sr. Analyst Helen Hanger, Sr. Committee Coordinator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Hugh D. Crawford Eric Wilson Greg Jamian Christine Long David Coulter Helaine Zack David Woodward FINANCE COMMITTEE Page 2 October 20, 2005 MINUTES Zack moved approval of the previous minutes of September 29, 2005, as printed. Supported by Wilson. Motion carried on a voice vote. PUBLIC COMMENT Ms. MacMaster spoke in support of MR #05244. Mr. McMaster spoke in support of MR #05244. 5. CONTINGENCY REPORT The FY 2006 Contingency Fund Balance of $340,486 will not be impacted by items on today's agenda. Commissioner Palmer asked why the City of Clawson's invoices for West Nile funding reimbursement had not been wholly reimbursed. Mr. Soave indicated that he would check on this matter and report back to Commissioner Palmer. He indicated that all invoices were to have been submitted by September 30. A Board resolution will be necessary to amend this procedure and extend the deadline. Zack moved to receive and file the FY 2006 Contingency Report dated October 13, 2005. Supported by Palmer. Motion carried on a voice vote. Chairman Moss asked to amend the agenda to move item 11 up next for consideration. There were no objections. REGULAR AGENDA 11. MR #05244 - RESCIND COUNTY COMMISSIONERS ADDITIONAL 2% SALARY INCREASE FOR 2005-2006 TERM The resolution was introduced by Commissioners Douglas and Scott to rescind the September 22, 2005, Board of Commissioners' action authorizing a 2006 2% general salary increase for the Board of Commissioners. There was no motion offered on the resolution. 6. MR #05250 - WEST NILE VIRUS FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF PLEASANT RIDGE - FISCAL YEAR 2005 ALLOCATION The City of Pleasant Ridge is requesting reimbursement of its $893.33 West Nile Virus Fund Allocation for FY 2005 for expenses incurred in connection wi th mosquito control projects. Zack moved approval of the attached suggested Fiscal Note. Supported by Coulter. Motion carried unanimously on a roll call vote with Crawford absent. 7. SHERIFF'S OFFICE - FY 2006 OFF-ROAD VEHICLE (ORV) SAFETY EDUCATION PRO GRAM FINANCE COMMITTEE Page 3 October 20, 2005 REIMBURSEMENT GRANT ACCEPTANCE The Sheriff is requesting authorization to accept a FY 2006 $12,000 reimbursement grant from the Michigan Department of Natural Resources for an Off -Road Vehicle Safety Education Program. No county match or positions are involved. The grant amount is based on an estimated 600 students to be instructed at a rate of $20.00 per student. Students will be charged no more than an additional $25, for a maximum of $45 received per student. Palmer moved approval of the attach ed suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Crawford absent. 8. MR #05242 - DRAIN COMMISSIONER - OAKLAND COUNTY ROCHESTER HILLS WATER SUPPLY AND SEWAGE DISPOSAL SYSTEM BONDS, SERIES 2005 BOND RESOLU TION The Drain Commissioner is requesting authorization to issue bonds not to exceed $3,800,000 for construction and extension of the Oakland County Water Supply and Sewage Disposal Systems for Rochester Hills and that the Board pledge the County's full faith and credit for payment of these Bonds. The bonds shall be issued in multiple series and bear an interest rate not to exceed 6% per annum. Palmer moved approval of the attached suggested Fiscal Note. Supported by Rogers. Motion carried unanimously on a roll call vote with Crawford absent. 9. DEPARTMENT OF MANAGEMENT AND BUDGET - 2005 APPORTIONMENT OF LOCAL TAX RATES The resolution authorizes the Equalization Director to sign the several tax certificates on which tax rate tabulations were based, thereby authorizing and directing the various assessing officers to spread the rates against the taxable valuation set forth for 2005. A copy of the 2005 Apportionment of Local Tax Rates document was distributed. Palmer moved to recommend approval of th e attached suggested Resolution. Supported by Moss. Motion carried unanimously on a roll call vote with Crawford absent. 10. MR #05241 - BUILDING AUTHORITY - AUTHORIZATION TO ENTER INTO AN AGREEMENT INVOLVING THE OAKVIDEO PROJECT The Building Authority is requesting authorization to award a contract/software license agreement for a period of ten years to Integrated Digital Systems, LLC, with Simtrol and Cox Communications being subcontractor, to license, market and sell the Oak Video product. The Board is also requested to authorize acceptance of software and related services from Simtrol, valued at $130,000, to embed software components to better manage the operating status of the OakVideo project at no cost to the County. The contract provides for Oa kland County to receive a royalty fee equal to five percent (5% of the Licensee's Gross receipts attributable to the sale or licensing of the Software and derivative works (Royalties)) during the term of the contract. Quarterly reports detailing the royalt y payments shall be provided to the appropriate liaison committee and any modifications to the contract shall come before the Board of Commissioners for approval. The OakVideo system will be recorded as an asset in the CLEMIS Fund. Wilson moved to recommend approval of the attached suggested Report to amend the resolution, 7th WHEREAS, to insert the words "through the efforts of Corporation Counsel as follows. WHEREAS Oakland County has sought and obtained the services of an outside FINANCE COMMITTEE Page 4 October 20, 2005 copyright attorney and, through the efforts of Corporation Counsel, has filed a copyright with the federal government in order to protect the County's interests in this intellectual product; and Supported by Woodward. Motion carried unanimously on a roll call vote with Crawford absent. Commissioner Palmer noted that Commissioner Molnar had made a request for a written copy of bond counsel's opinion that the proceeds from the sale of this product are entirely within the Board of Commissioners' purview to de termine how they will be used. He also asked if MR #01265 authorizing financing of bonds through the Building Authority for the Video Arraignment project, was being exceeded, indicating that he felt that any proceeds received from this product should firs t be used to pay off the bonds. Ms. Agacinski indicated that she could not respond to that question as she did not have the expertise on the Building Authority's relationship with the County. She did advise the Committee that the County does have the authority to develop products, become owner of the product and allow someone else to become the seller of that product, thereby maintaining governmental immunity. Mr. Daddow referred to his memo of August 5 explaining the process the County is undertaking to turn the source code over to the value added reseller (VAR), who will then productize the effort. A reciprocal agreement would require enhancements be provided at no charge to the County or its local units. If another related product is developed by the County that could be utilized by its police departments and courts and it is provided to the VAR for resale, the County would receive 5% on that distribution as well. Because the beneficiaries of this product are the police and courts, the Administration is recommending that any revenues received from this product be placed specifically in the CLEMIS Fund rather than "deposited into a special account within the Oakland County General Fund" as stated in the proposed resolution. The amount of effort to main tain this product was not anticipated and CLEMIS fees would be increased to cover this expense. Part of the VAR effort will be to stabilize the product, which should be done by the end of December and should reduce operations and maintenance costs. Bonds and COPSMORE funds were used to link this product to the COPSMORE grant through purchase of equipment, for return on investment purposes in demonstrating officer redeployment for this grant. Mr. Soave explained that Information Technology - CLEMIS is an Enterprise Fund and when such a fund raises money it stays in that particular fund. Committee members discussed their concerns regarding preserving the authority of the Board of Commissioners' over the revenue stream and in determining how the money shoul d be spent. Mr. Daddow advised committee members that bond counsel had indicated it was within the Board of Commissioners' purview to determine how these revenues could be spent. He reiterated his previous information regarding CLEMIS and Return on Inves tment for the COPSMORE grant and noted that an individual cost center could be set up under CLEMIS for these revenues and report quarterly on that activity. Undersheriff McCabe reported that the police chiefs were concerned that CLEMIS fees would be incre ased to support this program. Coulter moved to approve the suggested Fiscal Note. Supported by Palmer. Palmer moved to amend the Fiscal Note to require that funds derived from the sale of the license be used to first retire the bonds for this project. There was no support for this motion. FINANCE COMMITTEE Page 5 October 20, 2005 Melton moved to amend the Fiscal Note to add a second paragraph to state: Revenues derived from this project will go toward the current and long -term operations and maintenance of the OakVideo project, which may include paying down the Building Authority debt service. Supported by Zack Motion to amend carried on a roll call vote with Rogers, Wilson and Moss voting no and Crawford absent. Main motion, as amended, carried on a roll call vote with Wilson voting no and Crawford absent. Wilson moved to reconsider the report. Supported by Jamian. Roll Call Ayes: Melton, Wilson, Jamian Nays: Zack, Woodward, Rogers, Palmer, Long, Coulter Absent: Crawford Motion failed. COMMUNICATIONS A. Circuit Court/Friend of the Court FY 2006 - Cooperative Reimbursement Contract Application B. Correspondence from Bob Daddow Re: Summarization of Purchase Exception Reports C. Press Release Provided by Bob Daddow from New York State Re: Statewide Emergency Radio Network Project Jamian moved to receive and file the communications. Supported by Palmer. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Chairman Moss reported on MAC's activities to uphold Oakland County's position passed by the General Government Committee opposing House Bill 5274 and MAC's vote in support of Wireless Oakland. There being no other business to come before the committee, the meeting was adjourned at 10:32 a.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director FINANCE COMMITTEE Page 6 October 20, 2005 NOTE: The foregoing minutes are subject to Committee approval.