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HomeMy WebLinkAboutMinutes - 2005.11.01 - 36042PN PaGE 2 November 1, 2005 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Sue Ann Douglas, Jim Nash, Tom Middleton, Jeff Potter, Mattie Hatchett, Marcia Gershenson and Dave Woodward PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: William D. Molnar OTHERS PRESENT: Aviation Karl Randall, Manager Central Services David VanderVeen, Direc tor Drain Commissioner Joe Colaianne, Insurance Administrator Phil Sanzica, Chief Engineer Executive Bob Daddow, Deputy Executive Facilities Management Dave Ross, Director Bob Larkin, Supervisor Facilities Maintenance Dick Johnston, Manager Facilities Engineering Paul Hunter, Manager Management & Budget Tim Soave, Manager Axe & Ecillund John Axe, Counsel City of Pontiac Michael Willis, Deputy Mayor Edward Hannan, Finance Director Partricia Goodwin, Exec. Director, Growth Group Harley Ellis Paul Goldsmith, Operations Director Board of Commissioners Larry Doyle, Administrative Director Sheryl Mitchell, BOC Senior Analyst Helen Hanger, Sr. Committee Coordinator Chairperson Palmer led the Committee in reciting the Pledge of Allegiance. APPROVAL OF MINUTES OF October 18, 2005 Douglas moved to approve the October 18, 2005 minutes as printed. Supported by Middleton. Motion carried on a voice vote. Planning and Building Committee Page 2 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Tom Middleton Jeff Potter William D. Molnar Mattie Hatchett Marcia Gershenson Dave Woodward Charles E. Palmer Chairperson Sue Ann Douglas Vice Chairperson Jim Nash Minority Vice Chairperson November 1, 2005 PUBLIC COMMENT None. CONSENT AGENDA Hatchett moved to approve Items A -B. A. Building Inspection Medical Care Facility - Commissioner Hatchett B. Facilities Management - 2005 Capital Improvement Program – Monthly Progress Report Progress Report - October 2005 Supported by Douglas. Commissioner Hatchett noted that the Medical Care Facility appeared to be physically sound and well equipped. It was noted that any issues of concern regarding the Facility are personnel in nature and would be addressed in the appropriate committees. Chairperson Palmer requested additional information on Item B -1, the Children's Village "J" Building. Mr. Ross responded that the contractor issue has been settled and Counsel is currently pursuing the architect on this matter. Motion to approve the Consent Agend a carried on a voice vote. DRAIN COMMISSIONER - JACOBS DRAINAGE DISTRICT DRAIN BONDS - FULL FAITH AND CREDIT RESOLUTION The Drain Commissioner is requesting Board of Commissioners authorization to pledge the County's full faith and credit for the payment of principal and interest on the issuance of bonds for West Bloomfield Township's Jacobs Drainage District, Series 2005A, in an amount not to exceed $3,000,000. The Bonds shall bear interest at such rates not to exceed 6% annually. The County's portion is 18% for drainage of county roads. This project includes 20 acres for a retention basin and a grant has been received from the Rouge River Watershed to build a low impact park facility. Property will be held in the name of the drainage district while bonds are outstanding. Mr. Colaianne explained that typically the Drain Commissioner would enter into a license use agreement with the community to use the land for park purposes. Douglas moved approval of the attached suggested resolution. Supported by Nash. Motion carried unanimously on a roll call vote with Molnar absent. DEPARTMENT OF CENTRAL SERVICES - OAKLAND COUNTY INTERNATIONAL AIRPORT - 2005 GRANT PROGRAM ACCEPTANCE FOR SOUND ATTENUATION - ADOPTED PER MR #05041 AMENDATORY CONTRACT The resolution authorizes acceptance of a Michigan Department of Transportation Grant Amendment of $577,303 for the sound attenuation program at the Oakland County International Airport. This action will amend original grant contract No. 2005 -0103/A1 for $3,000,000 adopted pursuant to MR #05041. The required local match of $14,802 will be provided from the Airport Fund. Planning and Building Committee Page 3 November 1, 2005 Mr. VanderVeen noted that this work takes about two weeks per house at a cost o f $30,000-$35,000 depending on need. Middleton moved approval of the attached suggested report. Supported by Potter. Motion carried unanimously on a roll call vote with Molnar absent. DEPARTMENT OF CENTRAL SERVICES - OAKLAND COUNTY INTERNATIONAL AIRPO RT - 2005 GRANT PROGRAM ACCEPTANCE - SOUND ATTENUATION The resolution authorizes acceptance of the Michigan Department of Transportation Grant Contract No. 2006-0042 for federal funds of $3,000,000 and state funds of $656,250 for the sound attenuation pro gram at the Oakland County International Airport. The required local match of $93,750 will be provided from the Airport Fund. Douglas moved approval of the attached suggested report. Supported by Middleton. Motion carried unanimously on a roll call vot e with Molnar absent. DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS / WASTE RESOURCE MANAGEMENT UNIT - ACCEPTANCE OF UNITED STATES ENVIRONMENTAL PROTECTION AGENCY BROWNFIELD ASSESSMENT GRANT The resolution would authorize acceptance of a Unit ed States Environmental Protection Agency grant award of $400,000 to reimburse the County for administrative support, cleanup oversight and loan capitalization for performance of environmental assessment work on Brownfield properties. Middleton moved approval of the attached suggested resolution. Supported by Douglas. Motion carried unanimously on a roll call vote with Molnar absent. MR #05261 - RESOLUTION ACCEPTING REQUEST FROM THE CITY OF PONTIAC FOR LOCAL ASSISTANCE PROJECT THROUGH THE OAKLAND CO UNTY BUILDING AUTHORITY Pursuant to the requirements of Miscellaneous Resolution #01182, the resolution authorizes the Board of Commissioners to accept from the City of Pontiac an application for local assistance through the Oakland County Building Authority. The project includes financing of cash expenditures related to improvements made to the Phoenix Center and a refinancing of bonds issued in 2002 for facility repairs. Once the application and project complete the process required by MR #01182, an ad ditional resolution will be brought through Planning and Building to recommend the project to the Board of Commissioners. Mr. Daddow explained that there are two pieces to the debt. The first for refinancing outstanding debt of $8.1 million based on July analysis by the County's bond counsel, John Axe, with an estimated savings of $360,000 on the remaining life of the bonds. The second piece is issuing $11.5 million for the TIFA to cover a $4 million deficit and to provide $7.5 million cash to assist in various TIFA related projects. The bonds will be secured by three activities, title of Phoenix Center, TIFA revenue and in the event of default the County's ability to withhold the city's distributions from the Delinquent Tax Revolving Fund. This project has been submitted to the State as part of the City's deficit reduction plan. Planning and Building Committee Page 4 November 1, 2005 Ms. Goodwin responded that the Strand Theatre is in the TIFA and downtown development area but that there would not be enough funds generated to complete those improvements needed of about $2 million. However, this project will allow payment of existing debts and pursuit of other arrangements to continue work on the Strand. Chairman Palmer asked if there were any le gal requirements that the refunding bonds have to be lower than what is now being paid. Mr. Axe indicated that there is no law but that the bonds will not be issued unless a 2% savings is realized. A resolution for the sublease, having all the security do cuments included, will also be brought to the Board. Hatchett moved approval of the attached suggested report. Supported by Middleton. Motion carried unanimously on a roll call vote with Molnar absent. MR #05247 - BOARD OF COMMISSIONERS - 52ND DISTRICT COURT GREEN BUILDING PROJECT Introduced by Commissioner Nash, the resolution is in consideration of the new courthouse to be constructed for the 52nd District Court in northwestern Oakland County. The resolution would recognize the benefits of green building projects to reduce building costs while at the same time using state of the art strategies for sustainable site development and generation of greater energy efficiencies. The resolution also requests that the County's Facilities Management and Gra nt Administrator work together to pursue grants that would support construction of a green roof, parking lot, etc. Any grant revenues generated from this green building project that result in a reduction of construction and maintenance costs should be dedicated towards offsetting Leadership in Energy and Environmental Design Certification costs and to provide a solar power system and/or on -site hydrogen power system for the court. Mr. Goldsmith provided the Committee with a power point presentation and se veral publications regarding green buildings and Leadership in Energy & Environmental Design (LEED). He explained that every state in the nation has implemented these types of projects. Michigan is one of the top 10 states with registered and certified projects and the City of Troy and Waterford Township have signed up for this program. Bill Ford has taken the initiative and every building that Ford builds will have a green program. Taubman Development is also participating in the program. Mr. Ross noted that the County has been involved in energy conservation since the 1970s and indicated that two of his staff would be attending the conference in Atlanta and that the Administration is very interested in the LEED certification program. He reported th at the Administration is currently handling $35 million in projects and asked that they be provided with some time to report back. The report will include an overview of the Atlanta conference. Middleton moved to carry forward this item until the March 14, 2006, Planning and Building Committee to allow the Administration time to report. Supported by Nash. Motion carried unanimously on a roll call vote with Molnar absent. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee the meeting adjourned at 10:41 a.m. Planning and Building Committee Page 5 November 1, 2005 _________________________________ _____________________________________ Helen Hanger, Sr Committee Coordinator Lawrence M. Doyle Administrative Director NOTE: The foregoing minutes are subject to Committee approval.