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HomeMy WebLinkAboutMinutes - 2005.11.29 - 36048 November 29, 2005 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESE NT: Charles E. Palmer, Sue Ann Douglas, Jim Nash, Tom Middleton, Jeff Potter, William D. Molnar, Mattie Hatchett, Marcia Gershenson and Dave Woodward PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: Facilities Managemen t Dave Ross, Director Michael Hughson, Property Management Specialist Robert Larkin, Supervisor Facilities Planning Facilities Engineering Paul Hunter, Manager Drain Commissioner Joe Colaianne, Insurance Administrator Joe Kozma, Deputy and Manage r County Executive Robert Daddow, Deputy County Executive Economic Development & Community Affairs Dan Hunter, Manager Dave Schreiber, Supervisor Lynda Earhart, Business Consultant Mary Langhauser, Supervisor Community & Home Improvement Karry Rieth, Manager Ron Milligan, Housing Counselor Kathy Williams, Special Projects Corporation Counsel John Ross, Assistant Counsel Bond Counsel John Axe, Axe & Ecklund Others Larry Donalson Board of Commissioners Lawrence M. Doyle, Administrative Director Sheryl Mitchell, BOC Senior Analyst Nancy Wenzel, Committee Coordinator Chairperson Palmer led the Committee in the recitation of the Pledge of Allegiance to the Flag. APPROVAL OF MINUTES OF November 1, 2005 Douglas moved to approve the November 1, 20 05 Minutes as printed. Supported by Nash. Motion carried on a voice vote. Planning & Building Committee Page 2 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Tom Middleton Jeff Potter William D. Molnar Mattie Hatchett Marcia Gershenson Dave Woodward Charles E. Palmer Chairperson Sue Ann Douglas Vice Chairperson Jim Nash Minority Vice Chairperson November 29, 2005 PUBLIC COMMENT None. CONSENT AGENDA Chairperson Palmer requested the addition of Item D, Memo from Thomas A. Law, Ma nager Waste Resource Management dated November 23, 2005, notifying the Committee of the Waste Resource Management Unit's application to USEPA for a Brownfield Cleanup Revolving Loan Fund ($1,000,000) Brownfield grant. Douglas moved approval of Consent Ag enda Items A - D. A. Coordinating Zoning Committee Minutes – November 1, 2005 B. Building Inspection West Oakland Building – Commissioner Potter C. Building Inspection North Office Building and North Health Building - Commissioner Woodward D. November 23, 2005 Memo from Thomas A. Law, Waste Resource Management re: USEPA Brownfield Cleanup Revolving Loan Fund Grant Application Supported by Nash. Motion carried on a voice vote. DRAIN COMMISSIONER RESOLUTION TO AUTHORIZE CLINTON -OAKLAND SEWAGE DISPOSAL SYSTEM CHARTER TOWNSHIP OF OXFORD 2005 EXTENSION CONTRACT To promote the health and welfare of the residents of Oxford Township it is necessary to construct a sewage disposal system. This resolution provides authorization for Oakland County to enter into a contract for the acquisition and construction of a sewage disposal system and for the payment of the cost thereof by the Township in cash from available funds. Middleton moved approval of the attached suggested resolution. Supported by Woodward Douglas moved to amend the resolution as follows: The Fourth WHEREAS paragraph to read as follows: "WHEREAS, preliminary plans, specifications and estimates of the cost and period of usefulness of the Project are on file with the Oakland County Drain Commissioner and available for review by the Oakland County Board of Commissioners; and" The NOW THEREFORE BE IT RESOLVED Paragraph 2 to read as follows: "2. PLANS AND SPECIFICATIONS – ESTIMATES OF PERIOD OF USEFULNESS AND COST. The preliminary plans and specification s for the Project and the estimates of $265,000 as the cost thereof and of 40 years and upwards as the period of usefulness thereof, are on file with the Oakland County Drain Commissioner and available for review by the Board of Commissioners, are hereby approved and adopted." Supported by Middleton. Motion to amend carried on a voice vote. Motion to approve the suggested resolution as amended carried unanimously on a roll call vote with Hatchett absent. Planning & Building Committee Page 3 November 29, 2005 DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – COMMUNITY AND HOME IMPROVEMENT DIVISION – FY 2005 HOUSING COUNSELING GRANT ACCEPTANCE The U.S. Department of Housing and Urban Development (HUD) has awarded the Department of Econo mic Development and Community Affairs – Community and Home Improvement Division federal housing counseling grant funding in the amount of $46,000.00 for the 2005 federal fiscal year. The grant provides a full range of housing counseling services, informat ion and assistance to housing consumers in improving their housing conditions and meeting the responsibilities of home ownership and tenancy including information for first time homebuyers, pre-occupancy, rental delinquency and mortgage default assistance, Home Equity conversion Mortgage Program, home improvement and rehabilitation resources, displacement and relocation resources and pre -foreclosure assistance. The County intends to use the grant to supplement Community Development Block Grant personnel fu nds allocated to deliver housing counseling services county -wide in accordance with the Federal Comprehensive Housing Counseling Program guidelines. The acceptance of this grant does not obligate the County to any future commitment. Potter moved approva l of the attached suggested resolution. Supported by Molnar. Motion carried unanimously on a roll call vote with Hatchett absent. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT PLAN (THE DETROIT SKATING CLUB, INC. PRO JECT) – CHARTER TOWNSHIP OF BLOOMFIELD The Economic Development Corporation of Oakland County has recommended that the Board of Commissioners approve the required Project Plan for the proposed bond financing. The Project involves improvement and expansio n of existing facilities and refinancing of outstanding EDC and bank indebtedness. The total project cost is approximately $9 million also creating 12 new jobs. Middleton moved approval of the attached suggested resolution. Supported by Gershenson. Motion carried unanimously on a roll call vote. Douglas moved to schedule a Public Hearing to consider whether the Project Plan constitutes a public purpose, as contemplated by the Economic Development Corporations Act for, December 8, 2005 at 9:45 in the Commissioners Auditorium. Supported by Middleton. Motion carried on a voice vote. DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – BUSINESS CENTER CLIENTS The Business Center handles approximately 2,000 inquiries a year and works with busine ss people in developing plans and arranging financing for Oakland County businesses. This year Larry Donalson, David Fisher and Fred Mester are the recipients of the annual Quality People, Quality County award that was started by Oakland County Executive L. Brooks Patterson as a way to recognize exceptional residents and businesses. Mr. Donalson attended the meeting and expressed his appreciation for all of the assistance afforded him in his efforts to achieve his goals. Planning & Building Committee Page 4 November 29, 2005 RESOLUTION AUTHORIZING THE OAKLAND COUNTY BUILDING AUTHORITY TO FINANCE A PROJECT FOR THE PHOENIX CENTER IN THE CITY OF PONTIAC, OAKLAND COUNTY, MICHIGAN The Project will involve two different bond issues, one which will not exceed $11,500,000 in taxable building authority bonds and the second which will not exceed $9,000,000 in building authority refunding bonds to refund an outstanding bond issue issued by the City of Pontiac General Building Authority for a total o f not to exceed $20,500,000. The Project involves acquiring the Phoenix Center located in the City of Pontiac. A "Notice of Intention of the County of Oakland to Enter Into a Lease Contract with the Oakland County Building Authority and Notice of Right to Petition for Referendum Thereon" will be published once in the Oakland Press, Pontiac, Michigan. The Notice of Intention will provide sufficient information to adequately inform the electors and taxpayers of the County of the nature of the contractual o bligations to be undertaken and their right to file a petition requesting a referendum election on the Lease Contract. No County General Funds will be involved as the City of Pontiac will be subleasing the entire project from the County. The sublease wil l provide that all of the money will be coming from the City of Pontiac. After an extensive analysis by the County the County has determined the City of Pontiac will have sufficient funds to pay off the bonds through the Pontiac TIFA and, if necessary, th rough Pontiac's delinquent tax revolving fund. The bonds will be issued after the City of Pontiac signs the title to the Phoenix Center over to the County and a sublease is signed between the County and Pontiac and approved by the Board of Commissioner's, some time in February 2006. The County will potentially have the use of the Phoenix Center in the event of a disaster. Hatchett moved approval of the attached suggested resolution. Supported by Woodward. Douglas moved to amend the resolution and all attachments thereto by eliminating all references to the actions of "construct, equip, renovate and furnish" thereby limiting the Project to "acquiring" only. Supported by Nash. Motion to amend carried on a voice vote. Douglas moved to amend the resolut ion by adding the following BE IT FURTHER RESOLVED paragraph: "BE IT FURTHER RESOLVED The Chairperson of the Board of Commissioners is authorized to fill in the blanks in Exhibit B, Appendix A and Appendix III prior to signing and filing these documents with the Oakland County Clerk." Supported by Middleton. Motion to amend carried on a voice vote. Main motion, as amended, carried unanimously on a roll call vote. FACILITIES MANAGEMENT/FACILITIES ENGINEERING – AWARD OF CONTRACT FOR THE SERVICE CENTER MAINLAND DRAIN STUDY PROJECT The Fiscal Year 2006 Capital Improvement Program includes the Mainland Drain – Phase I Project, which addresses improvements to the storm water drainage system throughout the Oakland County Service Center. The Mainland Drain Board has approved an award of contract in the amount of $38,804.61 to Orchard Hiltz and McCliment of Livonia, Michigan, to develop a plan addressing the needs of the drain. Total project costs of $45,000 include a contingency of $6,195.39. Mr. Hunter of Facilities Engineering noted the numbers in the proposed Report and Resolution are incorrect and should reflect $38.804.61 for the contract and $6,195.39 for contingency. There was no objection to the change. Planning & Building Committee Page 5 November 29, 2005 FACILITIES MANAGEMENT/FACILITIES ENGINEERING – AWARD OF CONTRACT FOR THE SERVICE CENTER MAINLAND DRAIN STUDY PROJECT (Continued) Douglas moved the Planning & Building Committee report to the Finance Committee with the recommendation the contract with Orchard, Hiltz and McCliment be approved. Supported by Nash. Motion carried on unanimous roll call vote with Potter absent. DEPARTMENTS OF AVIATION AND FACILITIES MANAGEMENT – CONVEYANCE OF COUNTY OWNED PROPERTY TO THE ROAD COMMISSION FOR OAKLAND COUNTY, OAKLAND COUNTY INTERNATIONAL AIRPORT Oakland County is the owner of the Oakland County International Airport located in the Charter Township of Waterford. The Road Commission for Oakland County has requested the County convey certain parcels of land and grant easement for grading and drainage over part of the Oakland County International Airport property for the re-alignment of Williams Lake Road. In exchange the Road Commission has offered to convey approximately 19 -acres of land inclusive of two storage building to the County. The appraised value of property to be conveyed to the Road Commission is $602,472. The appraised value of property to be conveyed to the County is $617,185. Chairperson Palmer requested the date December 8 , 2005 be inserted in the Quit Claim Deed relating to this exchange of property. There was no objection. Middleton moved approval of the attached suggested resolution. Supported by Douglas. Motion carried on unanimous roll call vote with Potter absen t. DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF LEASE AGREEMENT WITH 2300 DIXIE HIGHWAY, LLC FOR USE OF PROPERTY AT 2300 DIXIE HIGHWAY, WATERFORD, MICHIGAN The Department of Community Corrections presently leases office space at 2300 Dixie Highway. Lease Agreement terms and conditions have been negotiated to allow Community Corrections to continue occupying the existing office space for an additional three -year term with the option to extend the lease for up to five additional one -year terms. The term of the new lease will be October 19, 2005 to October 18, 2008. Rent will be $18.50 per square foot, $15,032.79 monthly or $180,393.50 annually. Molnar moved approval of the attached suggested resolution. Supported by Middleton. Motion carried on unanimous roll call vote with Potter absent. LEEDS SEMINAR PRESENTATION In November 2005 Dave Ross and Bob Larkin attended the annual conference of the United States Green Building Council in Atlanta. Green Design consists of design and c onstruction practices that significantly reduce or eliminate the negative impact of buildings on the environment and occupants. Costs associated with green construction are difficult to accurately quantify, because relatively few green -certified projects have been completed and the costs of those projects have varied significantly. A common criticism of the LEED rating program is the time and cost involved with certification. The application process involves assembling thousands of pages of documentation . In addition third-party consultants to help evaluate and interpret the LEED credits, manage the project, and generate a final submittal is very costly. Planning & Building Committee Page 6 November 29, 2005 LEEDS SEMINAR PRESENTATION (Cont inued) Mr. Ross stated he would eventually like to have a staff member LEED certified. He also explained the County has been incorporating the "Green Design" whenever possible and is looking into additional opportunities. Facilities will be reviewing th eir activities and will report to the Committee. Commissioner Nash stated his preference for a County LEED certified project to serve as an example for future development. He also mentioned looking into the availability of grants to help with "Green Desi gn" and certification. OTHER BUSINESS/ADJOURNMENT Chairperson Palmer thanked Committee members for their participation and efforts this year reminding them of the end of the year luncheon following the meeting at "Lookout Lodge." There being no further business to come before the Committee the meeting adjourned at 10:50 a.m. __________________________________ Nancy Wenzel, Committee Coordinator ___________________________________ Lawrence M. Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.