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HomeMy WebLinkAboutMinutes - 2005.11.29 - 36049JEFF POTTER Chairperson WILL MOLNAR Vice Chairperson HELAINE ZACK Minority Vice Chairperson November 29, 2005 Chairperson Potter called the meeting of the Public Services Committee to order at 1:33 p.m., in Committee Room A, Commissioners’ Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Jeff Potter, Will Molnar, Helaine Zack, Sue Ann Douglas, Thomas F. Middleton, Eileen Kowall, John Scott, George Suarez, Marcia Gershenson COMMITTEE MEMBERS ABSENT WITH NOTICE: Vincent Gregory OTHERS PRESENT: CIRCUIT COURT Kevin Oeffner, Court Administrator Libby Smith, Civil/Criminal Administrator Lisa Langton, Family Div. Administrator CIRCUIT COURT/PROBATE John Cooperrider, Business Administrator COMMUNITY CORRECTIONS Barb Hankey, Manager EMERGENCY RESPONSE & PREPAREDNESS Gail Novak, Chief Tracey McGee, Emergency Mgmt. Coord. 52ND DISTRICT COURT, DIVISION 1 Joyce A. Renfrow, Court Administrator Patricia Crane, Probation 52ND DISTRICT COURT, DIVISION 2 Sharon Rupe, Court Administrator 52ND DISTRICT COURT, DIVISION 4 Jim VerPloeg, Court Administrator FISCAL SERVICES Joe Matkosky, Analyst FRIEND OF THE COURT Kathleen Cox, Chief Asst. Friend of the Court HUMAN RESOURCES Brenthy Johnston, Analyst PROSECUTOR’S OFFICE David Gorcyca, Prosecutor Jim Halushka, Deputy Prosecutor David Case, Chief, Family Support Division SHERIFF’S OFFICE Mike McCabe, Undersheriff Dale Cunningham, Business Manager TROY COMMUNITY COALITION Lori Podsiadlik, Program Director BOARD OF COMMISSIONERS Lawrence Doyle, Administrative Director OTHERS PRESENT, CONT’D. BOARD OF COMMISSIONERS, cont’d. Harvey Wedell, Senior Analyst OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858-0100 FAX (248) 858 -1572 PUBLIC SERVICES COMMITTEE Sue Ann Douglas Thomas F. Middleton Eileen T. Kowall John A. Scott Vincent Gregory George Suarez Marcia Gershenson PUBLIC SERVICES COMMITTEE Page 2 November 29, 2005 Pamela Worthington, Committee Coordinator PUBLIC COMMENT None APPROVAL OF THE PREVIOUS MINUTES Suarez moved approval of the minutes of November 1, 2005, as printed. Supported by Scott. Motion carried on a voice vote. AGENDA ITEMS 1. COUNTY EXECUTIVE, EMERGENCY RESPONSE AND PREPAREDNESS – TORNADO WARNING SYSTEM EXPANSION – SPRINGFIELD TOWNSHIP The resolution authorizes the contract with Springfield Township for the purchase of one tornado siren. Expenditure of this appropriation is contingent upon the execution of the written agreement between the County of Oakland and the Township of Springfield. The total cost of the siren is $21,000.00, and the Township of Springfield has agreed to pay 75% of the cost ($15,750.00). Douglas moved approval of the attached suggested resolution. Supported by Zack. Motion carried on a roll call vote with Kowall and Gregory absent. 2. COUNTY EXECUTIVE – EMERGENCY RESPONSE AND PREPAREDNESS – HAZARDOUS MATERIALS EMERGENCY PLANNING 2005-2006 GRANT AGREEMENT The U.S. Department of Transportation has provided grants to the states by the collection of fees from the transportation of hazardous materials. In Michigan, the grants are administered by the Michigan State Police Emergency Management Division and are made available to Local Emergency Planning Committees (LEPCs) for the purpose of planning. The Oakland County LEPC submitted an application and was awarded $6,950 for the period of October 1, 2005 through September 30, 2006. The res olution authorizes the acceptance of the $6,950 and authorizes the Chairman of the Board of Commissioners to execute the grant agreement between the Michigan Department of State Police, Emergency Management Division and the Oakland Local Emergency Planning Committee. Suarez moved approval of the attached suggested resolution. Supported by Middleton. Motion carried on a roll call vote with Gregory absent. 3. DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION – FISCAL YEAR 2005/2006 BYRNE MEMORIAL GRANT – MICHIGAN OFFICE OF DRUG CONTROL POLICY FOR PONTIAC INSTEP GRANT ACCEPTANCE The Michigan Office of Drug Control Policy awarded Oakland County a Community PUBLIC SERVICES COMMITTEE Page 3 November 29, 2005 Corrections grant in the amount of $172,496, which includes $86,248 of federal funds and a required County match of $86,248. The grant period is from October 1, 2005 through September 30, 2006. This grant supports the In Step project of employing the “Say It Straight” method of training in order to work with teens to reduce and prevent th e risk of destructive behaviors such as alcohol, tobacco, and other drug use. It also tries to avert violence, school dropout, teen pregnancy, behaviors leading to HIV/AIDS, along with promotion of wellness, personal and social responsibility, positive self-esteem and positive relationships. The grant continues to fund two Community Corrections Specialist II positions, travel, material and supplies, and subcontractors to administer the program. The resolution authorizes the acceptance of the Fiscal Year 2005/2006 Community Corrections grant. Future level of service, including personnel, is contingent upon the continued level of funding available from the State of Michigan. Zack moved approval of the attached suggested resolution. Supported by Douglas. Motion carried on a roll call vote with Gregory absent. 4. DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION – FY 2005/2006 COMMUNITY CORRECTIONS COMPREHENSIVE PLAN GRANT ACCEPTANCE The Michigan Department of Corrections has awarded Oakland County $3,623,922 in grant funding for the period of October 1, 2005 through September 30, 2006. No County match is required with this grant, but there are General Fund/General Purpose funded Community Corrections positions included in the Fiscal Year 20 05/2006 Budget, which are not part of this grant. The resolution authorizes the acceptance of the Community Corrections grant in the amount of $3,623,922. Middleton moved approval of the attached suggested resolution. Supported by Molnar. Motion carried on a roll call vote with Gregory absent. 5. 52ND DISTRICT COURT, DIVISION I – 2006 MICHIGAN DRUG COURT PROGRAM CONTINUATION (SCAO) GRANT ACCEPTANCE The State Court Administrative Office (SCAO) awarded $79,189 in grant funding to the 52nd District Court, Division I, under the Michigan Drug Court Grant Program for the period of October 1, 2005 through September 30, 2006. The amount of funding includes $30,000 from the Byrne Memorial Grant, a required local match of $2,333 and a carry -forward of unspent calendar year 2005 funds of $11,856. The resolution authorizes the acceptance of the SCAO grant in the amount of $79,189. The resolution authorizes that one full -time eligible, special revenue Probation Office I position be continued, and one Office Assistant I position is no longer funded, and was deleted with the acceptance of the FY 2006 Byrne grant. Continuation of the positions associated with this grant is contingent upon continuation of State funding. Suarez moved approval of the attached suggested resolution. Supported by Zack. Motion carried on a roll call vote with Gregory absent. PUBLIC SERVICES COMMITTEE Page 4 November 29, 2005 6. 52ND DISTRICT COURT, DIVISION IV – 2006 MICHIGAN DRUG COURT PROGRAM CONTINUATION (SCAO) GRANT ACCEPTANCE The State Court Administrative Office awarded the 52nd District Court, Division IV $90,246 in grant funding for the period of October 1, 2005 through September 30, 2006. The award includes $35,000 in state funding, $43,209 as a required County match, $4,125 as a required County match and a carry-forward of $7,912 of unspent 2005 funds. The resolution authorizes the acceptance of the grant and authorizes the Chairperson of the Board of Commissioners to execute the contract agreement. With the authorization of this grant, one part-time, non-eligible special revenue Probation Officer I position would be continued within the Probation Unit of the 52 nd District Court, Division IV (Troy). Continuation of the existing positions associated with this grant is contingent upon continuation of state funding. Scott moved approval of the attached suggested resolution. Supported by Kowall. Motion carried on a roll call vote with Gregory absent. 7. 52ND DISTRICT COURT, DIVISION II – 2006 MICHIGAN DRUG COURT PROGRAM CONTINUATION GRANT CONTRACT ACCEPTANCE The State Court Administrative Office awarded $95,299 in grant funding to the 52 nd District Court, Division II (Clarkston), which includes $50,000 from the State, a required County match of $36,535 and a carry-forward of unspent calendar year 2005 funds of $8,764. The funds would be used for the Clarkston Drug Court program, which was implemented to deal with the problems of increasing recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and an increase in jail days ordered. This is the 2nd year of grant funding for this program. The resolution authorizes acceptance of this grant award and authorizes the Chairperson of the Board of Commissioners to execute the contract agreement. One special revenue, full-time eligible Probation Officer II position would be continued in the 52nd District Court, Division II, Probation Unit and other related program costs including professional services, travel and testing supplies. Continuation of the position associated with this grant is contingent upon continuation of State funding. Middleton moved approval of the attached suggested resolution. Supported by Kowall. Motion carried on a roll call vote with Gregory absent. 8. CIRCUIT COURT/FRIEND OF THE COURT – FISCAL YEAR 2006 COOPERATIVE REIMBURSEMENT PROGRAM (CRP) CONTRACT ACCEPTANCE The Michigan Department of Human Services, Office of Child Support, awarded the Oakland County Friend of the Court $11,071,311 in grant funding, of which $77,576 would be funded from fees collected; $7,294,043 is from the State; and the County match is $3,699,692. The funding period for this grant is October 1, 2005 through September 30, 2006. The grant serves as a reimbursement to the Friend of the Court for child support enforcement that was mandated. The resolution authorizes the acceptance of the reimbursement grant. Suarez moved approval of the attached suggested resolution. Supported by Douglas. PUBLIC SERVICES COMMITTEE Page 5 November 29, 2005 Motion carried on a roll call vote with Gregory absent. 9. PROSECUTING ATTORNEY – FY 2006 COOPERATIVE REIMBURSEMENT PROGRAM (CRP) GRANT ACCEPTANCE The Michigan Department of Human Services awarded the Office of the Prosecuting Attorney $2,257,607 in grant funding for the period of October 1, 2005 through September 30, 2006. The amount of the award includes $1,490,021 in Federal funds; $21,952 from the State; and a required County match of $745,634. The grant serves as a reimbursement to the Office of the Prosecuting Attorney for child support enforcement. This is the 33 rd year of grant acceptance for this program. The resolution authorizes the acceptance of the grant agreement. Future level of service, including personnel, is contingent upon the level of funding available from the State for this program. Zack moved approval of the attached suggested resolut ion. Supported by Douglas. Motion carried on a roll call vote with Gregory absent. 10. PROSECUTING ATTORNEY – USE OF FORFEITURE FUNDS – ALLIANCE OF COALITIONS FOR HEALTHY COMMUNITIES (ACHC) The resolution authorizes the transfer of $3,000 from funds in the Prosecutor’s Seized Funds Deferred Revenue account to support “Project Sticker Shock”, which is an initiative aimed at deterring underage drinking, which would be administered by the Alliance of Coalitions for Healthy Communities (ACHC). The ACHC is an organization that represents 15 community coalitions fighting drug and alcohol abuse, which are currently operating in Oakland County. The community coalitions would select retail outlets that sell alcohol in those communities to work with Project St icker Shock. The program involves placing stickers shaped like a badge in designated areas to remind citizens about the fines they could face if they purchase alcohol for minors. Suarez moved approval of the attached suggested resolution. Supported by Molnar. Motion carried on a roll call vote with Gregory absent. 11. SHERIFF’S DEPARTMENT – CONTRACT FOR COURT SECURITY AT THE 43 RD DISTRICT COURT – HAZEL PARK FOR 2006/2007/2008 Judge Hunt, 43rd District Court in Hazel Park, approached the Oakland Coun ty Sheriff’s Department about providing security at the court with part-time, non-eligible court deputies. A contract was drafted and approved through the County Executive review process. The resolution authorizes the execution of the contract between Oak land County and the 43rd District Court for court security for the Fiscal Years 2006/2007/2008. The resolution also authorizes the creation of two part-time, non-eligible 1,000 hrs/yr. Court Deputy II positions, as well as the addition of one prep radio to the radio inventory. Suarez moved approval of the attached suggested resolution. Supported by Zack. Motion carried on a roll call vote with Gregory absent. 12. SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT PUBLIC SERVICES COMMITTEE Page 6 November 29, 2005 SERVICES AGREEMENT WITH THE CITY OF ROCHESTER HILLS 2004-2008 For several years the County of Oakland/Oakland County Sheriff’s Office has contracted with the City of Rochester Hills to provide law enforcement services for the City. The current Law Enforcement Services Agreement with the City of Rochester Hills will expire on December 31, 2008. Paragraph 24 of the 2004 -2008 Law Enforcement Services Agreement with the City of Rochester Hills allows for an amendment to this agreement. The City of Rochester Hills is requesting the addition of one Patrol Sergeant, which would bring the total number of contracted Patrol Sergeants to 6 and bring the total number of contracted positions to 59. The resolution authorizes the addition of one Patrol Sergeant in accordance with the Oakland County Sheriff’s Department 2004-2008 Law Enforcement Services Agreement with the City of Rochester Hills. The resolution also authorizes the creation of one Sergeant position in the Contract Patrol Unit, Patrol Division of the Sheriff’s Office, and the addition of one marked vehicle with mobile, prep radio, MDC and video camera to the County fleet effective January 1, 2006. Douglas moved approval of the attached suggested resolution. Supported by Suarez. Motion carried on a roll call vote with Gregory absent. 13. SHERIFF’S OFFICE – CONTRACT EXTENSION FOR PRIVATE FOOD SERVICE VENDOR THROUGH 2009 Five years ago the Sheriff’s Office privatized food service in the Corrections area. They had sent out Requests for Proposals, and the lowest bidder was ap proved as an acceptable vendor, which was ARAMARK. The Sheriff’s Office kitchen was in need of some new equipment a couple years ago, and ARAMARK offered to put a capital investment into the equipment, if the County agreed to extend the contract for three years. The current contract with ARAMARK expires in August of 2006. Under MR #02025 the equipment ended up costing $141,589.61, of which ARAMARK committed to pay for $100,000. Currently, the County owes $41,589.61; however, ARAMARK has agreed to waive the $41,589.61 and reduce the price per meal effective immediately to $.86, from the current price of $.924 (savings of $145,000 per year), if the County extends the current contract three years. The Sheriff’s Office approached the Purchasing Department and did a sample survey to see if any other vendors would come close. ARAMARK still came through as the lowest bidder. The resolution authorizes the contract amendment with ARAMARK CORRECTIONAL SERVICES, INC. to extend the current professional service contra ct for three years. Suarez moved approval of the attached suggested resolution. Supported by Kowall. Motion carried on a roll call vote with Gregory absent. 14. SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF INDEPENDENCE The resolution authorizes an amendment to the original Schedule A and A -1 (Sheriff Deputies Contracted) of the Oakland County Sheriff’s Office 2004 -2008 Law Enforcement Services Agreement with the Charter Township of Independence to add one Deputy II (No Fill-in). The resolution authorizes the creation of one Deputy II position in the Contracted Patrol Unit, Patrol Services Division of the Sheriff’s Office effective January 1, 2006. PUBLIC SERVICES COMMITTEE Page 7 November 29, 2005 Middleton moved approval of the attached suggested resolution. Supported by Molnar. Motion carried on a roll call vote with Gregory absent. 15. PROSECUTING ATTORNEY, SHERIFF – FISCAL YEAR 2006 BYRNE MEMORIAL GRANT – OAKLAND COUNTY NARCOTICS ENFORCEMENT TEAM (NET) GRANT ACCEPTANCE The Michigan Department of Community Health has awarded the Prosecuting Attorney and Sheriff $704,000 in grant funding for the Narcotics Enforcement Team. The grant period is October 1, 2005 through September 30, 2006. The amount includes $352,000 from the State and a required County match of $352,000, which has been included in the adopted FY 2006 Budget. The grant would fund three SR Assistant Prosecutor positions in the Prosecuting Attorney’s Office and two SR Sergeant positions; one SR Deputy II; and one SR Office Assistant II position in the Sheriff’s Office. The resolution authorizes the acceptance of the $704,000 award. Continuation of this program, including personnel, is contingent upon continued grant funding. Molnar moved approval of the attached suggested resolution. Supported by Suarez. Motion carried on a roll call vote with Gregory absent. 16. CIRCUIT COURT/FAMILY DIVISION – 2006 MICHIGAN DRUG COURT CONTINUATION (SCAO) JUVENILE DRUG COURT GRANT ACCEPTANCE The State Court Administrative Office (SCAO) awarded the Oakland County Circuit Court, Family Division, $210,053 in grant funding for the period of October 1, 2005 through September 30, 2006. The award includes $100,000 in State funding, a required County match of $76,831 and a carry-forward of funds remaining from Fiscal Year 2005 of $33,222. The funds would go toward the continuation of the Drug Court, which deals with the problems of increasing recidivism, increasing use of alcohol and illegal drugs, rising systems costs and an increase in jail days ordered. The resolution authorizes the acceptance of the $210,053 in grant funding, as well as the execution of the grant contract. The grant continues to fund one full-time eligible, special revenue Community Service Coordinator position within the Family Division of the Circuit Court. All positions and other program costs are contingent upon continuation of State grant funding. Zack moved approval of the attached suggested resolution. Supported by Kowall. Motion carried on a roll call vote with Gregory absent. 17. CIRCUIT COURT FAMILY DIVISION – FY 2006 BYRNE GRANT PROGRAM CONTINUATION – FROM THE MICHIGAN OFFICE OF DRUG CONTROL POLICY – GRANT ACCEPTANCE The Michigan Department of Community Health, Office of Drug Control Policy awarded the Oakland County Circuit Court Family Division $124,776 in grant funding under the Byrne Memorial Drug Court Grant for the period of October 1, 2005 through September 30, 2006. The grant funds would be used for the Circuit Court Family Division Juvenile Drug Court Program to deal with the problems of increasing juvenile recidivism, increasing use of PUBLIC SERVICES COMMITTEE Page 8 November 29, 2005 alcohol and illegal drugs and rising systems costs. The resolution authorizes the acceptance of the $124,776 in grant funding with no County match required. The SCAO grant award of $210,053 would be used as matching dollars for the Byrne Memorial Grant, per approval of the State Court Administrative Office. One full -time eligible Circuit Court Youth and Family Caseworker II and one part-time, non-eligible Technical Aide position, as well as contractual substance abuse treatment services would be continued with this grant. Douglas moved approval of the attached suggested resolution. Supported by Zack. Motion carried on a roll call vote with Gregory absent. 18. CIRCUIT COURT – 2006 BYRNE GRANT PROGRAM CONTINUATION – ADULT – FROM THE MICHIGAN OFFICE OF DRUG CONTROL POLICY – CONTRACT ACCEPTANCE The Michigan Department of Community Health, Office of Drug Control Policy has awarded $212,919 in grant funding to the Oakland County Circuit Court for the period of October 1, 2005 through September 30, 2006. The award includes $105,000 from the Byrne Grant award and a matching grant of $107,919 from the State Court Administrative Office (See Item #19), which includes a required County match. The funds would be used to support the Adult Drug Court Program. The resolution authorizes acceptance of the $212,919 in grant funding. The grant acceptance would continue funding for one Community Services Coordinator position and one part-time, non-eligible Technical Aide position. Future level of service, including personnel, is contingent upon the level of State funding available. Kowall moved approval of the attached suggested resolution. Supported by Molnar. Motion carried on a roll call vote with Gregory absent. 19. CIRCUIT COURT/CIVIL/CRIMINAL DIVISION – FY 2006 MICHIGAN DRUG COURT CONTINUATION (SCAO) ADULT DRUG COURT GRANT ACCEPTANCE The State Court Administrative Office (SCAO) awarded $107,919 in grant funding to the Oakland County Circuit Court for the period of October 1, 2005 through September 30, 2006. The amount of funding includes $30,000 from the State; a required County match of $36,000; and a carry-forward of unspent Fiscal Year 2005 funds of $41,919. This award is to be used as matching funds to the Byrne Memorial Grant (See Item #18). The resolution authorizes the acceptance of the SCAO grant in the amount of $107,919, the continuation of one Community Corrections Specialist and the deletion of one part -time, non-eligible Court Service Officer II position. Continuation of the positions associated with this grant is contingent upon continued State funding. Douglas moved approval of the attached suggested resolution. Supported by Molnar. Motion carried on a roll call vote with Gregory absent. INFORMATIONAL ITEMS A. Postage Meter Follow-up – Jim VerPloeg PUBLIC SERVICES COMMITTEE Page 9 November 29, 2005 B. Prosecuting Attorney and Circuit Court – Family Division: PY 2006 Juvenile Accountability Block (JABG) Grant Application C. Memo from Bob Daddow – Radio Project – Financial Status/Issues Based on September 30, 2005 Balances Douglas moved to receive and file the Informational Items. Supported by Scott. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Libby Smith mentioned that just this morning, in Waterford District Court, they had their first felony plea. This is the beginning of a new program in place that will reduce the need to have a Circuit Court arraignment. There being no further business to come before the Committee, the meeting was adjourned at 2:18 p.m. _____________________________________ ___________________________________ Pamela Worthington Lawrence Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval .