Loading...
HomeMy WebLinkAboutMinutes - 2005.12.01 - 36051CHUCK MOSS Chairperson MIKE ROGERS Vice Chairperson TIM MELTON Minority Vice Chairperson December 1, 2005 Chairperson Moss called the m eeting of the Finance Committee to order at 9:00 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Chuck Moss, Mike Rogers, Charles Palmer, Hugh Crawford, Eric Wilson, Greg Jamian, Christine Long, David Coulter, Helaine Zack, Dave Woodward COMMITTEE MEMBERS ABSENT Tim Melton OTHERS PRESENT CIRCUIT COURT Libby Smith, Administrator Lisa Langton, Administrator Suzanne Holyer, Friend of the Court COMMUNITY & HOME IMPROVEMENT Karry Rieth, Manager Ron Milligan, Housing Counselor CORPORATION COUNSEL Judy Cunningham, Corporation Counsel Karen Agacinski, Assistant Counsel DRAIN COMMISSIONER Joe Koczma, Manager Sid Lockhart, Project Engineer EMERGENCY RESPONSE & PREPAREDNESS Michael Sturm, Administrator EQUALIZATION Lori Norris, Tax Standard Specialist Shannon Moore, Office Assistant EXECUTIVE OFFICE Gerald Poisson, Deputy Executive Robert Daddow, Deputy Executi ve FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Leo Lease, Drain Accountant Joe Rozell, Analyst Nancy Falardeau, Analyst Joe Matkosky, Analyst Monica Tinsley, Analyst HUMAN RESOURCES Nancy Scarlet, Director Jennifer Mason, Manager Mary Pardee, Supervisor Karen Jones, Supervisor OTHERS PRESENT CONTINUED OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Hugh D. Crawford Eric Wilson Greg Jamian Christine Long David Coulter Helaine Zack David Woodward FINANCE COMMITTEE Page 2 December 1, 2005 MANAGEMENT & BUDGET Laurie Van Pelt, Director Art Holdsworth, Deputy Director PROSECUTING ATTORNEY Debbie Carley, Chief Deputy David Case, Chief SHERIFF Mark Newman, Captain Dale Cunningham, Business Manager CITY OF PONTIAC Edward Hanna, Finance Director SBC Carmen Johnson, Director, External Affairs BOARD OF COMMISSIONERS Bill Bullard, District #2 Eileen Kowall, District #6 Larry Doyle, Administrative Director Harvey Wedell, Sr. Analyst Sheryl Mitchell, Sr. Analyst Julia Ruffin, Community Liaison Helen Hanger, Sr. Committee Coordinator AGENDA The agenda was amended without objection to first take up item #36, than take items #8 - #14 together as a Consent Agenda, and then to proceed with items #6, #7, #15 and so on. MINUTES Palmer moved approval of the previous minutes of November 3, 20 05, as printed. Supported by Rogers Motion carried on a voice vote. PUBLIC COMMENT 5. CONTINGENCY REPORT The FY 2006 Contingency Fund balance of $315,049 will be increased $18,041 with adoption of Item #19 and reduced $42,621 with adoption of Ite m #22, to $290,469. Item #7 will reduce the FY 2006 Capital Outlay - Miscellaneous Fund by $9,030 to $65,970. Items #15, #16, #17 and #27 will reduce the beginning FY 2006 Grant Match balance of $7,300,000 to $2,416,426. The current invoice for Royal Oak Township's law enforcement services was distributed indicating no arrearages at this time. Information on West Nile Virus Distribution Balances was also provided. Commissioner Zack asked if there was a time limit on use of the IT Incentive funds for non -52nd District Courts. She suggested that if some of the funds could not be spent as allocated they be redistributed. Ms. Van Pelt explained that those requests are still coming in and are being processed. Commissioner Palmer asked why the designation for Tax Tribunal Appeals had been reduced by $500,000. Mr. Soave explained that this decrease is being recommended with the year -end report based on a pending settlement showing that the County's obligation will be less than anticipated. Palmer moved to receive and file the FY 2006 Contingency Report dated November 23, 2005, along with the distributed material. Supported by Crawford. FINANCE COMMITTEE Page 3 December 1, 2005 Motion carried on a voice vote. Ms. Cunningham reported that the County has received a check of $446,672 from Pontiac Ost eopathic Hospital resulting from settlement of an action regarding a prisoner at the jail. These funds are earmarked for the Building and Liability Fund from which the original judgment came. REGULAR AGENDA 36. MR #05278 - BOARD OF COMMISSIONERS - WEST NILE VIRUS FUND REIMBURSEMENT POLICY EXTENSION The request was introduced by Commissioner Kowall to extend MR #05091 to allow several communities additional time to submit property application for reimbursement of West Nile Virus Program funds. Palmer moved approval of the attached suggested Fiscal Note. Supported by Wilson. Motion carried unanimously on a roll call vote with Melton and Woodward absent. 7. MR #05276 - 52ND DISTRICT COURT PURCHASE OF NEW DIGITAL MAILING MACHINES IN COMPLIANCE WITH POSTAL DIRECTIVE The 52nd District Court is requesting authorization to purchase digital mailing machines to comply with the U.S. Postal Directive mandating use of digital mailing machines incorporating "Weigh -on-the-Way" technologies. These machines must be in place by January 1, 2006. Request for Quotations were received and reviewed and Pitney Bowes was chosen as the best technical and cost effective solution. Each of the Court's four divisions will receive one machine. Total costs for the new machine s are $63,548, $54,124 being a one -time capital cost, $6,340 being the yearly maintenance agreement cost and $3,084 being the yearly meter lease cost. Funding is outlined in the Fiscal Note. Palmer moved approval of the attached suggested Fiscal Note. Su pported by Wilson. Motion carried unanimously on a roll call vote with Melton and Woodward absent. CONSENT AGENDA 8. 52ND DISTRICT COURT, DIVISION IV - 2006 MICHIGAN DRUG COURT PROGRAM CONTINUATION (SCAO) GRANT ACCEPTANCE The 52nd-4 District Court is requesting authorization to accept a $35,000 grant from the State Court Administrative office (SCAO), Michigan Drug Court Program, for FY 2006. Total program funding of $90,246 includes a required $4,125 cash match to be provided by the General Fund, in -kind matching funds of $43,209 and carry forward FY 2005 unspent grant funds of $7,912. This is the third year of grant funding. The grant requires no Byrne matching funds. The grant will continue one Special - Revenue, Part- Time Non-Eligible Probation Officer I within the Probation Unit as well as $33,000 for contracted services consultant costs and $8,926 for operating costs. Administrative and support costs of $3,011 are included in the FY 2006 budget but are not recoverable under this grant. A budget amendment will also be made to reappropriate the Senate Bill 4670 designation of $5 of the Filing Fees/DCU revenue into a new account titled Drug Court Funding. 9. 52ND DISTRICT COURT, DIVISION I - 2006 MICHIGAN DRUG COURT PROGRAM CONTINUATION (SCAO) GRANT ACCEPTANCE The 52nd-1 District Court is requesting authorization to accept a $35,000 grant from the State Court FINANCE COMMITTEE Page 4 December 1, 2005 Administrative Office (SCAO), Michigan Drug Court Program for FY 2006. Total program funding of $49,189 includes a $2,333 required cash mat ch and FY 2005 carry forward, unspent grant funds of $11,856. Funding will continue one Special -Revenue, Full -Time-Eligible Probation Officer I. The grant no longer provides funding for one Office Assistant I position, which was deleted by MR #05271 with acceptance of the Byrne Grant. Administrative and support costs of $2,258 are included in the FY 2006 budget but are not recoverable under this grant. A budget amendment will also be made to reappropriate the Senate Bill 4670 designation of $5 of the Fil ing Fees/DCU revenue into a new account titled Drug Court Funding. 10. 52ND DISTRICT COURT, DIVISION II - 2006 MICHIGAN DRUG COURT PROGRAM GRANT CONTRACT ACCEPTANCE The 52nd-2 District Court is requesting authorization to accept a $50,000 grant from the State Court Administrative Office (SCAO), Michigan Drug Court Program for FY 2006. Total program funding of $95,299 includes a $36,535 required cash match and FY 2005 carry forward, unspent grant funding of $8,764. Funding will continue one Special -Revenue, Full-Time-Eligible Probation Officer II for $69,424, as well as operating costs totaling $25,875. Anticipated administrative and support costs of $4,262 are included in the FY 2006 budget but are not recoverable under this grant. A budget amendment wi ll also be made to reappropriate the Senate Bill 4670 designation of $5 of the Filing Fees/DCU revenue into a new account titled Drug Court Funding. 11. CIRCUIT COURT/CIVIL/CRIMINAL DIVISION - 2006 BYRNE GRANT PROGRAM CONTINUATION - ADULT - FROM THE MICHIGAN OFFICE OF DRUG CONTROL POLICY - GRANT ACCEPTANCE Circuit Court is requesting authorization to accept a FY 2006 $105,000 Byrne Memorial Grant from the Michigan Department of Community Health, Office of Drug Control Policy, to continue the Adult Drug Treatment Court. The total program cost of $212,919 includes $105,000 in Byrne grant funding and $107,919 in State Court Administrators Office (SCAO) grant funds. The Byrne Grant award requires no additional matching funds. Funding will continue for one C ommunity Service Coordinator and one part - time, non-eligible Technical Aide. Anticipated administrative and support costs of $6,793 are included in the FY 2006 budget but are not recoverable under this grant. Budget amendments will be made as identified in the Fiscal Note. 12. CIRCUIT COURT/CIVIL/CRIMINAL DIVISION - FY 2006 MICHIGAN DRUG COURT CONTINUATION (SCAO) ADULT DRUG COURT GRANT ACCEPTANCE Circuit Court is requesting authorization to accept a FY 2006 $30,000 Adult Drug Court Grant from the State Court Administrators Office (SCAO) to continue the Adult Drug Treatment Court. The total program cost of $212,919 includes $107, 919 in SCAO funds (the $30,000 SCAO grant award, $36,000 in required county cash match and $41,919 in unspent FY2005 SCAO carry -foward funds) and the $105,000 Byrne Memorial grant award. The grant will assist in funding one full -time eligible Community Corrections Specialist for $62,000. One part -time non-eligible Court Services Officer II will be discontinued. Operating costs include $43,000 for professional services and $2,919 in laboratory and drug testing supplies. Anticipated administrative and support costs of $3,856 are included in the FY 2006 budget but are not recoverable under this grant. Budget amendments will be mad e as identified in the Fiscal Note. 13. CIRCUIT COURT/FAMILY DIVISION - FY 2006 BYRNE GRANT PROGRAM CONTINUATION - FROM THE MICHIGAN OFFICE OF DRUG CONTROL POLICY - GRANT ACCEPTANCE Circuit Court is requesting authorization to accept a FY 2006 $124,776 B yrne Grant from the Michigan Department of Community Health, Office of Drug Control Policy. State Court Administrators Office (SCAO) to continue the Adult Drug Treatment Court. The total program cost of $334,829 includes the $124,776 grant and $210,053 in matching SCAO funds. The grant will continue partial funding for one Special FINANCE COMMITTEE Page 5 December 1, 2005 Revenue Full-Time Eligible Youth and Family Caseworker II and one Part -Time, Non-Eligible Technical Aide and cover professional services costs of $18,680. Anticipated administr ative and support costs of $6,884 are included in the FY 2006 budget but are not recoverable under this grant. Budget amendments will be made as identified in the Fiscal Note. 14. CIRCUIT COURT/FAMILY DIVISION - 2006 MICHIGAN DRUG COURT CONTINUATION (SCAO) JUVENILE DRUG COURT GRANT ACCEPTANCE Circuit Court is requesting authorization to accept a FY 2006 $100,000 Michigan Drug Court Grant from the State Court Administrators Office (SCAO) to continue the Juvenile Drug Treatment Court. The total program cost of $210,053 includes a required County match of $76,831 and unspent FY 2005 grant carry forward funds of $33,222. The grant will continue to fund one Full -Time Eligible Special Revenue Community Service Coordinator position at a cost of $88,612 and pro vide $98,552 for professional services and $22,889 for laboratory and drug testing. Anticipated administrative and support costs of $5,441 are included in the FY 2006 budget but are not recoverable under this grant. Budget amendments will be made as outlined in the Fiscal Note. Crawford moved approval of the attached suggested Fiscal Notes for Consent Agenda Items #8 - #14. Supported by Palmer. Motion carried unanimously on a roll call vote with Melton and Woodward absent. REGULAR AGENDA 6. RESOLUTION AUTHORIZING THE OAKLAND COUNTY BUILDING AUTHORITY TO FINANCE A PROJECT FOR THE PHOENIX CENTER IN THE CITY OF PONTIAC, OAKLAND COUNTY, MICHIGAN MR #05261 was adopted by the Board in support of this project as allowed for under MR #01182. This resolution would authorize the next step in the process to allow the Building Authority to finance a project to acquire the Phoenix Center in the City of Pontiac. The period of usefulness of the project has been estimated at not less than 35 years and bonds will be issued in an amount not to exceed $20,500,000. The City will pay for the bonds through cash rental payments to the Building Authority through the proposed lease agreement, identified as Appendix I. A Notice of Intention of the County to enter into a Lease Contract with the Building Authority and Notice of Right to Petition for Referendum is necessary and attached as Appendix II. Mr. Hannan explained that the original problem arose from a miscalculation of funds that would be available to the City of Pontiac relating to TIF revenues. This matter has been corrected. Plante and Moran has reviewed the City's financial records and the City's accounts receivables have been cleaned up and the financial statements for June 2005 are on track to be completed by De cember 31, 2005. Additionally, staff is receiving cross-training relating to accounting and budgeting to avoid future issues. Mr. Hannan also noted that the City had the largest decrease in state revenue sharing statewide, which has also impacted its budg et. Mr. Daddow stated that there were three areas securing support of the loan. These include taking title of the Phoenix Center, pledging of TIF revenue and, should the City default on payment to the County for debt service, seizure of its Delinquent T ax Revolving Funds. Once the requirements of Notice are met, the sublease will come back to the Board of Commissioners through the Committee process. The new City Administration will be invited to attend the meetings. Crawford moved the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Melton and Woodward absent. FINANCE COMMITTEE Page 6 December 1, 2005 15. CIRCUIT COURT/FRIEND OF THE COURT - FISCAL YEAR 2006 COOPERATIVE REIMBURSEMENT PROGRAM (CRP) CONTRACT ACCEPTANCE The Friend of the Court is requesting authorization to accept a $10,959,022 FY 2006 Title IV -D Cooperative Reimbursement Program Contract, which includes $77,576 in fees collected, $7,181,754 in state funds, $3,699,692 in County match funds and $112,289 provided by a contrac ted State supplement allocation. The County match has been budgeted for and amendments will be made as outlined in the Fiscal Note. Zack moved approval of the attached suggested Fiscal Note. Supported by Rogers Motion carried unanimously on a roll cal l vote with Melton and Woodward absent. 16. PROSECUTING ATTORNEY - FY 2006 COOPERATIVE REIMBURSEMENT PROGRAM (CRP) GRANT ACCEPTANCE The Prosecuting Attorney is requesting authorization to accept a $2,257,607 FY 2006 Title IV -D Cooperative Reimbursement Program Contract, which includes a federal contribution of $1,490,021, the County match of $745,634 and the State supplement of $21,952. Anticipated administrative and support costs of $156,386 are included in the FY 2006 budget but are not recoverable un der this grant. The County match has been budgeted for and amendments will be made as outlined in the Fiscal Note. Palmer moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Melto n and Woodward absent. 17. PROSECUTING ATTORNEY, SHERIFF - FY 2006 BYRNE MEMORIAL GRANT - OAKLAND COUNTY NARCOTICS ENFORCEMENT TEAM (NET) GRANT ACCEPTANCE The Prosecuting Attorney is requesting authorization to accept a FY 2006 $704,000 Byrne Memorial Gr ant for the Oakland County Narcotics Enforcement Team. This total amount includes $352,000 from the State and a County match of $352,000. Anticipated administrative and support costs of $41,226 are included in the FY 2006 budget but are not recoverable un der this grant. The County match has been budgeted for and amendments will be made as outlined in the Fiscal Note. Jamian moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Melton and Woodward absent. 18. MR #05275 - SHERIFF'S OFFICE - ACCEPTANCE OF AT SYSTEMS DONATED VEHICLE FOR USE BY THE SPECIAL RESPONSE TEAM (SRT) The Sheriff is requesting authorization to accept the donation of a used armored vehicle from AT system s, Inc. of Delaware. The Sheriff will be responsible for all costs associated with operation and maintenance, and the Sheriff is requesting use of $2,700 from his Law Enforcement Enhancement Account for FY 2006 to maintain and operate the vehicle. There is currently a balance of $363,682.44 in this account. A budget amendment will be made as outlined in the Fiscal Note. Coulter moved approval of the attached suggested Fiscal Note. Supported by Palmer. FINANCE COMMITTEE Page 7 December 1, 2005 Motion carried unanimously on a roll call vote wi th Melton and Woodward absent 19. SHERIFF'S OFFICE - CONTRACT EXTENSION FOR PRIVATE FOOD SERVICE VENDOR THROUGH 2009 The Sheriff is requesting authorization to enter into a three -year contract with Aramark Correction Services Inc. to provide food services. The current contract with Aramark expires August 2006 and the Sheriff would like to extend the contract through August 2009. Under provisions of the new contract Aramark has agreed to replace $60,000 of kitchen equipment, forgive $41,589.61 in billabl e charges to the Sheriff for equipment purchased in FY 2002 and reduce the per meal cost from $0.924 to $0.860. The per meal cost reduction is estimated to result in a savings of $151,366 annually based on the number of meals served in FY 2005. These savings will be partially offset by a projected increase in the number of meals. Mr. Cunningham noted that the original contract was bid out and that Aramark came back as the lowest bidder, with the next lowest price quoted being over one dollar per meal. A survey of surrounding areas showed that Aramark was the best deal available. Crawford moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Melton and Woodward absent 20. SHERIFF'S DEPARTMENT - CONTRACT FOR COURT SECURITY AT THE 43 RD DISTRICT COURT - HAZEL PARK FOR 2006/2007/2008 The Sheriff is requesting authorization to contract with the 43 rd District Court to provide two part-time, non- eligible Court Deputy II positions. The co ntract will be effective from the date signed until September 30, 2008. One prep radio will be added to the radio inventory. The budget will be amended to recognize operating revenue and expenses generated by the contract of $49,965 for FY 2006, $51,471 for FY 2007 and $53, 024 for FY 2008. Coulter moved approval of the attached suggested Fiscal Note. Supported by Wilson. Motion carried unanimously on a roll call vote with Melton and Woodward absent 21. SHERIFF'S OFFICE - CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CITY OF ROCHESTER HILLS 2004 -2008 The Sheriff is requesting authorization to enter into a contract amendment with the City of Rochester Hills to create one Sergeant position in the Contracted Patrol Unit, P atrol Services Division. One marked vehicle with mobile, prep radio, MDC and video camera will be added to the county fleet at a cost of $42,621 to the Contingency Fund. The budget will be amended to recognize operating revenue and expenses of $87,354 for FY 2006 and $120,610 for FY 2007. Zack moved approval of the attached suggested Fiscal Note. Supported by Wilson. Motion carried unanimously on a roll call vote with Melton and Woodward absent FINANCE COMMITTEE Page 8 December 1, 2005 22. SHERIFF'S OFFICE - CONTRACT AMENDMENT #1 FOR LAW EN FORCEMENT SERVICES AGREEMENT IN THE CHARTER TOWNSHIP OF INDEPENDENCE The Sheriff is requesting authorization to enter into a contract amendment with Independence Township beginning January 1, 2006, to create one Deputy II position in the Contracted Patrol Unit, Patrol Services Division. The budget will be amended as outlined in the Fiscal Note to recognize operating revenue and expenses of $78,124 for FY 2006 and $107,934 for FY 2007. Jamian moved approval of the attached suggested Fiscal Note. Suppor ted by Long. Motion carried unanimously on a roll call vote with Melton and Woodward absent 23. MR #05274 - DRAIN COMMISSIONER - JACOBS DRAINAGE DISTRICT DRAIN BONDS - FULL FAITH AND CREDIT RESOLUTION The Drain Commissioner is requesting that the Board of Commissioners pledge the County's full faith and credit for payment of principal and interest of Series 2005A bonds to be issued in an amount not to exceed $3,000,000 for construction of the Jacobs Drainage District. The bonds shall bear an interest r ate not to exceed 6% per annum. The bond sale will be apportioned with $2,455,800 (81.86%) to the Charter Township of West Bloomfield and $544,200 to Oakland County, to be payable through a special assessment roll for the drain. Funds are available in th e current Non-Departmental Drain Assessment account for the County's apportionment cost. Long moved approval of the attached suggested Fiscal Note. Supported by Wilson. Motion carried unanimously on a roll call vote with Melton and Woodward absent 24. PARKS AND RECREATION - SUPPORT FOR THE ACCEPTANCE OF THE GROVELAND OAKS EMERALD ASH BORER TREE PLANTING GRANT Parks and Recreation is requesting authorization to accept a Michigan Department of Natural Resources Urban & Community Forestry Program fund gr ant of $4,250 for the period October 1, 2005 through July 31, 2006, for the purpose of funding the Emerald Ash Borer Tree Planting at Groveland Oaks County Park. Funds to provide the $4,250 required match are available from the Parks and Recreation Fund. Crawford moved approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Melton and Woodward absent 25. MR #05273 - SALARY ADMINISTRATION PLAN 4 TH QUARTERLY REPORT FOR FY 2005 The Human Resources Department has completed its FY 2005 fourth -quarter review of salary grade placement classifications as provided by the Salary Administration Plan and of 1 class/1 position reviewed is recommending that this classification be upgraded. Increased costs for this Proprietary Fund position will be covered within the Parks and Recreation Fund. Human Resources also recommends deletion of three classification titles as identified in the resolution and Fiscal Note. Palmer moved approval of the attache d suggested Fiscal Note. Supported by Wilson. Motion carried unanimously on a roll call vote with Melton and Woodward absent 26. HUMAN RESOURCES DEPARTMENT - FISCAL YEAR 2005 - 2007 LABOR AGREEMENT FOR EMPLOYEES REPRESENTED BY THE AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES (AFSCME) LOCAL 2720 FINANCE COMMITTEE Page 9 December 1, 2005 The Human Resources Department is requesting approval of a three -year agreement negotiated with the American Federation of State, County and Municipal Employees (AFSCME) on behalf of four employee s of the Board of Commissioners. The contract period is October 1, 2004, through September 30, 2007, and includes a 3% increase for FY 2005, a 2% increase for FY 2006, a reopener for FY 2007 and any benefit modifications implemented for general non -represented employees. Also, personnel required to drive their personnel vehicle on official County business will be reimbursed equivalent to the IRS mileage rate. Palmer moved approval of the attached suggested Fiscal Note. Supported by Jamian. Motion carried unanimously on a roll call vote with Melton and Woodward absent 27. DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION - FISCAL YEAR 2005/206 BYRNE MEMORIAL GRANT - MICHIGAN OFFICE OF DRUG CONTROL POLICY FOR PONTIAC INSTEP GRANT ACCEPTANCE Community Corrections is requesting authorization to accept a $86,248 FY 2006 Byrne Memorial Grant from the Michigan Office of Drug Control Policy for the Pontiac Instep Program - a community-based central juvenile diagnostic program used to supplement existing services. Total program cost of $176,496 includes the $86,248 grant award and the County match of $86,248. The grant will fund two Community Corrections Specialist II positions and operating costs. Budget amendments will be made as outlined in th e Fiscal Note. Zack moved approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Melton, Woodward and Coulter absent 28. DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION - FY 2005/2006 COMMUNITY CORRECTIONS COMPREHENSIVE PLAN GRANT ACCEPTANCE Community Corrections is requesting authorization to accept a $3,623,922 Michigan Department of Corrections FY 2006 grant. This award is $181,481 less than the pervious year's award. The grant will be used to continue full funding for sixteen Community Corrections Specialist IIs, one Office Assistant II, one part-time non -eligible Ms. Hankey reported that the Troy In -Step program funded through the Juvenile Accountability Block Grant was being discontinued in March. However, the school districts have contacted Community Corrections and are interested in finding a way to continue the program. Ms. Hankey noted that the Weekend Alternative Misdemeanants (WAM) program is now running several days a week to cover work that was done by the trustees and participants are being used to assist agencies such as OLHSA, Lighthouse and some food banks. Several crews as available on the weekends also assist 4-H to maintain the fairgrounds. Ms. Agacinski explained that there was certain contract language that was being crossed out and that the Board of Commissioners' Chairman wold initial that language and the State has agreed to also intitial this crossed out language. Crawford moved approval of the attached suggested Fiscal Note. Supported by Wilson. Motion carried unanimously on a roll call vote with Melton and Woodward absent 29. COUNTY EXECUTIVE, EMERGENCY RESPONSE AND PREPAREDNESS - TORNADO WARNING SYSTEM EXPANSION - SPRINGFIELD TOWNSHIP FINANCE COMMITTEE Page 10 December 1, 2005 Emergency Response and Preparedness is requesting authorization to contract with Springfield Township to purchase one warning siren as part of the County's centrally activated tornado warning system. The total cost of the siren is $21,000, with the Township paying 75% or $15,750 of the cost and the County 25% or $5,250 of the cost. Consistent with past agreements, the County will retain ownership and be responsible for maintenance and electrical costs. Funds are available within the FY 2006 Budget. Long moved approval of the attached suggested Fiscal Note. Supported by Coulter. Motion carried unanimously on a roll call vote with Melton absent 30. COUNTY EXECUTIVE, EMERGENCY RESPONSE AND PREPAREDNESS - HAZARDOUS MATERIALS EMERGENCY PLANNING 2005 -2006 GRANT AGREEMENT Emergency Response and Preparedness (ERP) is requesting authorization to accept $6,950 federal Hazardous Materials Emergency Preparedness grant funds. Funds are utilized by the Local Emergency Planning Committee to submit new and updated plans for hazardous material response planning. The 20% in-kind grant match of $1,390 is included in the FY 2006 ERP budget. Mr. Sturm indicated there are approximately 200 hazardous material sites in Oakland County. Palmer moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Melton absent 31. FACILITIES MANAGEMENT/FACILITIES ENGINEERING - AWARD OF CONTRACT FOR THE SERVICE CENTER MAINLAND DRAIN STUDY PROJECT Facilities Management is requesting authorization to enter into a contract with Orchard Hiltz and McCliment of Livonia, Michigan in the amount of $38,804.61 to conduct a Service Center Mainland Drain Study and engineering study of existing conditions and to develop solution s for this project. Long moved approval of the attached suggested Resolution. Supported by Crawford. Motion carried unanimously on a roll call vote with Melton absent 32. DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS - COMMUNITY AND HOME IMPROVEMENT DIVISION - FY 2005 HOUSING COUNSELING GRANT ACCEPTANCE Community and Home Improvement is requesting authorization to accept a $46,000 federal FY 2005 Housing Counseling Grant from the U.S. Department of Housing and Urban Development. The grant will supplement Community Block Grant funds allocated to deliver housing counseling services. No match is required. The Special Revenue Fund Budget will be amended as outlined in the Fiscal Note. Zack moved approval of the attached suggested Fiscal Not e. Supported by Coulter. Motion carried unanimously on a roll call vote with Melton absent. 33. MR #05272 - DEPARTMENT OF INFORMATION TECHNOLOGY - FOURTH QUARTER 2005 DEVELOPMENT APPROPRIATION TRANSFER The Department of Information Technology is reques ting authorization to appropriate and charge FY 2005 fourth quarter development costs of $1,153,545.72 to benefiting departments as follows: $63,928.34 for imaging development to General Fund/General Purpose departments and direct charges of $579,216.49 t o FINANCE COMMITTEE Page 11 December 1, 2005 Special Revenue and Proprietary Fund departments. Wilson moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Melton absent. 34. DEPARTMENT OF MANAGEMENT AND BUDGET - 2005 APPORTIONMENT OF LOCAL TAX RATES Management and Budget is requesting authorization to revise previously adopted apportionment rates to allow additional millages voted up through December 7, 2005, for schools and, if adopted, up to and including November 8, 2005, for taxing jurisdictions. A revised copy of the 2005 Apportionment of Local Tax Rates document will be provided to all commissioners. The Apportionment Report for 2005 is revised for the township of Milford and the school districts of Romeo and No rthville as noted within the resolution. Palmer moved approval of the attached suggested Resolution. Supported by Crawford. Motion carried unanimously on a roll call vote with Melton absent. 35. DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2005 Y EAR-END REPORT AND BUDGET AMENDMENTS The resolution provides for the reporting of Fiscal Year 2005 operations by Management and Budget and authorizes acceptance of the results of operations by line -item after inclusion of expenditures, accruals, encumbran ces, appropriations carried -forward, transfers, adjustments and closing entries. Further the resolution approves specific write -off of debts, amendment to various line items to include funds for outstanding purchase orders, adjustments to fund balance and appropriations of and to specific Designated Fund Balances. Details are outlined in the resolution, schedules and Letter of Transmittal from Management and Budget. Designated Fund Balance recommendations include start up seed money for the Criminal Justi ce Coordinating Council and funds for alternative sentencing programs. Mr. Soave indicated that he would request written information from Community and Home Improvement on Uncollectable Home Improvement Loans. Palmer moved approval of the attached sug gested Resolution. Supported by Long. Motion carried unanimously on a roll call vote with Melton absent. COMMUNICATIONS A. Department of Management and Budget - Phase II Project Status Report for PeopleSoft Implementation B. Prosecuting Attorney - Circuit Court/Family Division and Public Services/Community Corrections Division - Program Year 2006 Juvenile Accountability Block Grant (JABG) Application C. Department of Information Technology - Radio Project - Financial Status/Issues Based on September 30, 2005 Balances Crawford moved to receive and file the communications. Supported by Palmer. Motion carried on a voice vote. FINANCE COMMITTEE Page 12 December 1, 2005 OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 10:26 a.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.