Loading...
HomeMy WebLinkAboutMinutes - 2006.01.10 - 36054 January 10, 2006 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Sue Ann Douglas, Jim Nash, Tom Middleton, Jeff Potter, William D. Molnar, Mattie Hatchett, Marcia Gershenson and Dave Woodward PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: Facilities Management Dave Ross, Director Dick Johnston, Manager Facilities Engineering Paul Hunter, Manager Drain Commissioner Joe Colaianne, Insurance Administrator Philip Sanzica, Chief Engineer County Executive Jerry Poisson, Deputy County Executive Dennis Toffolo, Deputy County Executive Clerk/Register of Deeds Jim VanLeuven, Deputy Clerk/Register Economic Development & Community Affairs Hayes Jones, Director Maureen Krauss, Deputy Director Dan Hunter, Manager Dave Schreiber, Supervisor Management & Budget Laurie Van Pelt, Director Human Services Dr. Thomas Gordon, Director Human Resources Nancy Scarlet, Director Heather Mason, Analyst Deputy Sheriff's Association Deb Percival, Government Relations Director Board of Commissioners Lawrence M. Doyle, Administrat ive Director Sheryl Mitchell, BOC Senior Analyst Nancy Wenzel, Committee Coordinator Chairperson Palmer led the Committee in the recitation of the Pledge of Allegiance to the Flag. APPROVAL OF MINUTES OF November 29, 2005 Woodward moved to approve the November 29, 2005 Minutes as printed. Supported by Middleton. Motion carried on a voice vote. Planning & Building Committee Page 2 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Tom Middleton Jeff Potter William D. Molnar Mattie Hatchett Marcia Gershenson Dave Woodward Charles E. Palmer Chairperson Sue Ann Douglas Vice Chairperson Jim Nash Minority Vice Chairperson January 10, 2006 PUBLIC COMMENT None. CONSENT AGENDA Middleton moved approval of Consent Agenda Items A – H. A. Coordinating Zoning Committee Minutes – December 8, 2005 B. Building Authority Minutes – August 10, 2005 C. Building Authority Minutes – September 14, 2005 D. Building Authority Minutes – October 17, 2005 E. Building Authority Minutes – November 9, 2005 F. November 29, 2005 Memo – Radio Project, Bob Daddow G. Grant Application for Brownfield Cleanup Revolving Loan Fund H. Facilities Management 2005 Capital Improvement Program Monthly Progress Report – November/December 2005 Supported by Molnar. Motion carried on a voice vote. DRAIN COMMISSIONER – FRANKLIN SUBWATERSHED DRAINAGE DISTRICT DRAIN BONDS – FULL FAITH AND CREDIT RESOLUTION The Drainage Board for the Franklin Subwatershed, by resolution on December 13, 2005, authorized and provided for the issuance of its Drain Bon ds, Series 2006 in the aggregate principal amount of not to exceed $1,344,073 to defray part of the cost of the Ten Hill Road and Wallbrook Court Project of the Franklin Subwatershed. The Drainage Board feels it necessary to obtain a resolution pledging t he full faith and credit of the County of Oakland for the payment of the principal and interest on the bonds. Douglas moved approval of the attached suggested resolution. Supported by Woodward. Motion carried on a unanimous roll call vote with Hatchet t absent. MR # 05307 COUNTY EXECUTIVE – DELETE TWO COUNTY EXECUTIVE APPOINTEE POSITIONS AND CREATE TWO SENIOR BUSINESS DEVELOPMENT POSITIONS FOR THE EMERGING SECTORS INITIATIVE IN ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS Recent economic conditions call for aggressive and innovative strategies to diversify and strengthen Oakland County's economy and workforce. The County Executive is proposing to delete the appointed positions of Senior Citizens Coordinator and the Coordinator of Arts, Culture & Film to s upport the creation of two Senior Business Development Representative positions. Economic Development & Community Affairs will provide financial support for the continuation of the Senior Citizens Coordinator function on a professional services contractual basis, the balance of the Coordinator's duties will continue to be performed through existing staff in the Human Services Department. The duties of the Coordinator of Arts, Culture & Film will be absorbed in part within the Marketing and Communications Unit of Economic Development and Community Affairs Administration. In addition Oakland County will partner with a global Oakland County private sector company to generate business prospects worldwide and to encourage emerging sector companies to expand an d/or relocate their operations in Oakland County. Funding from the Information Technology Development Fund will be made available to help offset the cost of professional service contracts. Planning & Building Committee Page 3 January 10, 200 6 MR # 05307 COUNTY EXECUTIVE – DELETE TWO COUNTY EXECUTIVE APPOINTEE POSITIONS AND CREATE TWO SENIOR BUSINESS DEVELOPMENT POSITIONS FOR THE EMERGING SECTORS INITIATIVE IN ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS (Continued) Several Committee members exp ressed their concerns regarding the elimination of the Senior Citizens Coordinator position and possible diminishing of services to seniors. Dr. Gordon explained that Mary Strobe of the Health Division would be taking over the responsibility of senior cit izen issues. Commissioner Gershenson requested that Mrs. Strobe attend a future meeting to enable Commissioners an opportunity to meet her and discuss their concerns. Dr. Gordon reminded Commissioners to appoint a representative from their communities to the Senior Citizens Advisory Council. Middleton moved the Planning & Building Committee Report to the Board with the recommendation MR #05307 be adopted. Supported by Potter. Motion carried unanimously on a roll call vote. MR #05306 CLERK/REGISTER OF DEEDS – ELECTIONS ROOM The State of Michigan in implementing the federal Help America Vote Act is facilitating the purchase of new election equipment and software for all precincts in Oakland County with a grant. The new election equipment and software utilized in each precinct requires dedicated workstations also known as the Elections Room. Adequate office space has been identified in the Courthouse; the cost to remodel this office space is estimated to be $52,500. These funds are available in the C lerk/Register of Deeds FY 2006 revenue budget. Woodward moved the Planning & Building Committee Report to the Board with the recommendation MR #05306 be adopted. Supported by Hatchett. Motion carried unanimously on a roll call vote. BOARD OF COMMISSIONERS – 2005 ANNUAL REPORT OF THE PLANNING AND BUILDING COMMITTEE In accordance with section "(D.) (5.)," Rule XI of the Board Rules the Planning and Building Committee has completed the 2005 portion of its biennial inspection of County owned buildings and grounds. Further twenty approved projects were completed in 2005. Nine projects are underway and expected to be completed in 2006. Middleton moved the Planning and Building Committee submit the attached 2005 Annual Report to the Board for acceptance. Supported by Molnar. Motion carried unanimously on a roll call vote. FACILITIES MANAGEMENT – AWARD OF CONTRACT FOR THE PUBLIC WORKS BUILDING AIR CONDITIONING REPLACEMENT PROJECT In June 2005 the air conditioning system in the Public Works Building faile d and is beyond repair. The proposed replacement air conditioning equipment (a 250 ton, two stage centrifugal chiller, cooling tower and related equipment) has been sized to accommodate the future expansion of the Public Works Building and will be substantially more energy efficient. The lowest qualified bidder for the project was Johnson Controls International of Auburn Hills with a bid in the amount of $343,215. Facilities Management recommends approval of the contract award of $343,215, FM&O costs of $12,000 and a contingency of $35,512; total $390,727.00. These funds are available in the Capital Improvement Program/Building Fund. Planning & Building Committee Page 4 January 10, 2006 FACILITIES MANAGEMENT – AWARD OF CONTRACT FOR THE PUBLIC WORKS BUILDING AIR CONDITIONING REPLACEMENT PROJECT (Continued) Potter moved the Planning & Building Committee Report to the Finance Committee with the recommendation the County enter into a contract with Johnson Controls International. Supported by Douglas. Motion carried unanimously on a roll call vote. 2006 FACILITY INSPECTION LIST The 2006 Facility Inspection List was circulated; each Committee member was requested to sign up to inspect at least one facility on the list. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee the meeting adjourned at 10:02 a.m. __________________________________ Nancy Wenzel, Committee Coordinator ___________________________________ Lawrence M. Doyle, Adminis trative Director NOTE: The foregoing minutes are subject to Committee approval.