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HomeMy WebLinkAboutMinutes - 2006.01.10 - 36055JEFF POTTER Chairperson WILL MOLNAR Vice Chairperson HELAINE ZACK Minority Vice Chairperson January 10, 2006 Chairperson Potter called the meeting of the Public S ervices Committee to order at 1:34 p.m., in Committee Room A, Commissioners’ Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Jeff Potter, Will Molnar, Helaine Zack, Sue Ann Douglas, Thomas F. Middleton, Eileen Kowall, John Scott, Vincent Gregory, George Suarez, Marcia Gershenson COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: CIRCUIT COURT Kevin Oeffner, Court Administrator FRIEND OF THE COURT Suzanne Hollyer, Friend of the Court HUMAN RESOURCES Brenthy Johnston, Analyst Dana Cosby, Analyst INFORMATION TECHNOLOGY Ed Poisson, Director MANAGEMENT & BUDGET Linda Spiekerman, Manager, Reimbursement SHERIFF’S OFFICE Dale Cunningham, Business Manager Ann Russell, Corrections Administrator VETERAN SERVICES Diana Calvin, Manager OAKLAND COUNTY DEPUTY SHERIFF’S ASSOCIATION Deb Percival, Director, Government Relations BOARD OF COMMISSIONERS Lawrence Doyle, Administrative Director Harvey Wedell, Senior Analyst Pamela Worthington, Committee Coordinator PUBLIC COMMENT None APPROVAL OF THE PREVIOUS MINUTES Kowall moved approval of the minutes of November 29, 2005, as printed. Supported by Suarez. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858-0100 FAX (248) 858 -1572 PUBLIC SERVICES COMMITTEE Sue Ann Douglas Thomas F. Middleton Eileen T. Kowall John A. Scott Vincent Gregory George Suarez Marcia Gershenson PUBLIC SERVICES COMMITTEE Page 2 January 10, 2006 AGENDA Douglas moved to add an item titled, “Sheriff’s Office – FY 2006 Jail Alliance with Support for Inmates with Co-Occurring Disorders Grant Acceptance and Community Mental Health Authority Letters of Agreement” to the agenda as Item #7. Supported by Gershenson. Motion carried on a voice vote. AGENDA ITEMS 1. MR #05305 – ROAD COMMISSION FOR OAKLAND COUNTY/DEPARTMENT OF PUBLIC SERVICES – VETERANS’ SERVICES DIVISION – PAVING OF GREAT LAKES NATIONAL CEMETERY ROAD AND DONATION ACCEPTANCE Belford Road, the road leading to the Great Lakes Nati onal Cemetery, is currently a gravel road. The Road Commission for Oakland County has agreed to make safety improvements on North Holly Road, which includes paving Belford Road in one project. The Road Commission for Oakland County has acquired federal fu nding of $884,990 (80% of the project) through the Michigan Department of Transportation (MDOT). In order to obtain this grant, there is a local match required of $270,320. The Road Commission for Oakland County will pay $110,320, which is 20% of the loc al match, towards this project. The Department of Public Services found a donor who agrees to donate the remaining portion of the local match, which is $160,000, through payments to the Oakland County General Fund in five equal installments. The resoluti on approves the project, in cooperation with the Michigan Department of Transportation and the Road Commission for Oakland County, to pave Belford Road from North Holly Road to the at-grade crossing of the CSX Railroad leading to the Great Lakes National Cemetery for United States Veterans. The cemetery is located in the Township of Holly. The resolution authorizes the Chairperson of the Oakland County Board of Commissioners to enter into the Cost Participation Agreement with the Road Commission for Oakland County to advance funds up to $160,000 of the local match from the General Fund. The resolution authorizes the acceptance of the donation from Frank Torre for $160,000 to be used towards paving the road to the Great Lakes National Cemetery and agrees to the receipt of the donation in five installments. The resolution authorizes the Oakland County Board of Commissioners Chairperson to enter into the Great Lakes National Cemetery Road Paving Agreement between Frank Torre and Oakland County. As outlined in the agreement, Oakland County agrees to install a marker or sign at or near the entrance of the Great Lakes National Cemetery acknowledging Mr. Torre’s contribution to this project. Suarez moved to report to the full Board with the recommendation t hat the resolution be adopted. Supported by Scott. Motion carried unanimously on a roll call vote. 2. CIRCUIT COURT/MANAGEMENT AND BUDGET/REIMBURSEMENT DIVISION – INFORMATION TECHNOLOGY SYSTEMS DEVELOPMENT SUPPORT FOR THE DEVELOPMENT OF THE REQUIRED STATE COURT ADMINISTRATIVE OFFICE (SCAO) REPORTS PUBLIC SERVICES COMMITTEE Page 3 January 10, 2006 The State Court Administrative Office (SCAO) is requiring that all circuit courts and circuit court family divisions provide improved annual reporting and collection management information, in the form of standardized reports, to the courts and the SCAO effective July 15, 2006. The reports are for monitoring court collections, identifying best practices and identifying courts that need direct technical assistance. To ensure successful implementation of the new SCAO reporting requirements, the Information Technology Department needs to provide project development support. The systems development project hours has been determined to be 489 hours at $82 per hour ($40,098). The resolution authorizes a one-time, non-recurring appropriation of $40,098 to fund Information Technology systems development support to implement the programming necessary to make the changes required by the SCAO. Zack moved approval of the attached suggested resolution. Supported by Gershenson. Motion carried unanimously on a roll call vote. 3. CIRCUIT COURT/FAMILY DIVISION/FRIEND OF THE COURT – REORGANIZATION AND PERSONNEL RELATED ACTIONS An employee who works in the Friend of the Court is retiring soon. She has been with the Friend of the Court (FOC) for five years, but she has been in the child support program for 30 years. Her impending retirement has precipitated the need for a proposed realignment of duties to coordinate with anticipated skill sets. The resolution authorizes the downward reclassification of the Chief Assistant – FOC Operations position from Salary Grade 20 to Salary Grade 17 effective with the vacating of the position by the current employee. The resolution authorizes the upward classification of the Chie f-Child Support Account & Banking position and the employee from Salary Grade 16 to Salary Grade 17. The resolution also authorizes the creation of a new classification titled FOC Case Assistant – Supervisor as a Salary Grade 8, overtime non -exempt. The two FOC Case Assistant positions would be upwardly reclassified to the newly created classification of FOC Case Assistant – Supervisor. These changes would result in savings of approximately $10,000 to Oakland County. Zack moved approval of the attached suggested resolution. Supported by Middleton. Motion carried unanimously on a roll call vote. 4. SHERIFF’S OFFICE – CONTRACT AMENDMENT #3 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF ROYAL OAK 2004-2008 The Charter Township of Royal Oak has requested the deletion of three Deputy II positions in accordance with the Oakland County Sheriff’s Department 2004 -2008 Law Enforcement Services Agreement with the Charter Township of Royal Oak. This agreement provides that if the Michigan State Polic e provides a State Trooper for 40 hours per week, the Sheriff would reduce one contracted Deputy II. The Michigan State Police has agreed to provide patrols for the midnight shift in the Charter Township of Royal Oak, allowing the Township to reduce three Deputy II (with fill-in) positions. The resolution authorizes the deletion of these three positions and the patrol vehicle effective February 4, 2006. PUBLIC SERVICES COMMITTEE Page 4 January 10, 2006 Middleton moved approval of the attached suggested resolution. Supported by Gregory. Motion carried unanimously on a roll call vote. 5. SHERIFF’S OFFICE – CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF OXFORD 2004 -2008 The Charter Township of Oxford has approved a proposed amendment to the contract (Schedule A and A-1), which would delete one Patrol Investigator, bringing the new total of contracted positions to 16. The Sheriff has agreed to delete this position, under the terms of this contract. The resolution authorizes the deletion of one Patrol Investigator positio n with the Charter Township of Oxford, effective February 4, 2006. One unmarked vehicle with mobile and prep radio would be deleted from the county fleet as well. Douglas moved approval of the attached suggested resolution. Supported by Middleton. Motion carried unanimously on a roll call vote. 6. SHERIFF’S OFFICE – GY 2005 STATE CRIMINAL ALIEN ASSISTANCE PROGRAM (SCAAP) REIMBURSEMENT AWARD ACCEPTANCE The United States Department of Justice, Bureau of Justice Assistance awarded Oakland County $82,052 in funding for the State Criminal Alien Assistance Program. The funding is for reimbursement of Corrections Officers’ salaries (based on a prescribed formula) for those officers directly involved in the care and maintenance of alien inmates housed in th e Oakland County Jail. The reimbursement period covers July 1, 2003 through June 30, 2004. No County match is required, and continuation of this program is contingent upon future levels of reimbursement program funding. The resolution authorizes the acceptance of the $82,052 reimbursement award from the U.S. Department of Justice, Bureau of Justice Assistance for the State Criminal Alien Assistance Program. Suarez moved approval of the attached suggested resolution. Supported by Molnar. Motion carried unanimously on a roll call vote. 7. SHERIFF’S OFFICE – FY 2006 JAIL ALLIANCE WITH SUPPORT FOR INMATES WITH CO-OCCURRING DISORDERS GRANT ACCEPTANCE AND COMMUNITY MENTAL HEALTH AUTHORITY LETTERS OF AGREEMENT The Michigan Department of Community Health has awarded Oakland County $283,334 in grant funding, which includes a required County match of $113,334, to continue the Jail Alliance with Support (JAWS) program for the period of October 1, 2005 through September 30, 2006. The award amount reflects a $102,796 reduction from the application submitted. This reduction in funding prompts an agreement between the Community Mental Health Authority (CMHA) and Oakland County for a one-time supplemental funding in the amount of $100,000 for FY 2006. It has al so caused a shift in the funding of one part-time, non-eligible Inmate Substance Abuse Technician position from SR Grant funding to SR CMHA Reimbursement, creating a position sunset of 9/30/06. The resolution authorizes the acceptance of $449,302, which includes the $113,334 in County matching PUBLIC SERVICES COMMITTEE Page 5 January 10, 2006 funds. The resolution authorizes $113,334 to be appropriated to the Sheriff’s Office budget from General Fund designations for grant opportunities. There would be a continuation of three positions in the Sheriff’s Department/Corrective Services-Detention Facilities Division/Inmate Program Services Unit and two positions in the Human Services Department/Health Division/Substance Abuse Unit, which are associated with the JAWS Program. Funding of one 1,000 hrs./yr., pa rt-time, non-eligible SR Inmate Substance Abuse Technician position would be changed from SR grant funded to SR CMHA Reimbursement funded with a sunset date of 9/30/06. The resolution also authorizes the continuation of one General Fund/General Purpose In mate Caseworker position in the Corrective Services-Detention Facilities Division/Inmate Program Services, which is partially funded by CMHA. Continuation of the positions associated with this program is contingent upon continuation of grant or reimbursem ent funding. Zack moved approval of the attached suggested resolution. Supported by Suarez. Motion carried unanimously on a roll call vote. INFORMATIONAL ITEMS A. Sheriff’s Office – CY 2006 Marine Safety Program Grant Application B. November 29, 2005 Memo from Bob Daddow – Financial Status/Issues Based on September 30, 2005 Balances - Supplement Kowall moved to receive and file the Informational Items. Supported by Douglas. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee, the meeting was adjourned at 2:08 p.m. _____________________________________ ___________________________________ Pamela Worthington Lawrence Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.