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HomeMy WebLinkAboutMinutes - 2006.01.23 - 36058WILLIAM R. PATTERSON Chairperson CHRISTINE LONG Vice Chairperson MATTIE MCKINNEY HATCHETT Minority Vice Chairperson January 23, 2006 Vice-Chairperson Long called the meeting of th e General Government Committee to order at 2:00 p.m. in Committee Room A, Commissioners’ Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Christine Long, Mattie McKinney Hatchett, Hugh D. Crawford, Eric Wilson, Eileen Kowall, Will Molnar, Vincent Gregory, David Coulter, Tim Melton COMMITTEE MEMBERS ABSENT WITH NOTICE: William R. Patterson OTHERS PRESENT CORPORATION COUNSEL Judy Cunningham, Corporation Counsel Ahmad M Roby, Assistant Corporation Counsel EXECUTIVE OFFICES Phil Bertolini, Deputy County Executive/CIO Robert Daddow, Deputy County Executive Carmen Talbot, State Gov. Liaison HEALTH & HUMAN SERVICES Thomas J. Gordon, Ph.D., Director HUMAN RESOURCES Nancy Scarlet, Director Mary Pardee, Supervisor Jennifer Mason, Manager, Comp. & Benefits Dean Shackelford, Supervisory, Emp. Benefits Cathy Shallal, Manager INFORMATION TECHNOLOGY Mike Wilk, Deputy Director Robert Pence, Project Manager – CLEMIS Jim Taylor, Chief, E-Government MANAGEMENT & BUDGET Laurie Van Pelt, Director Art Holdsworth, Deputy Director AREA AGENCY ON AGING 1-B Jim McGuire, Director, Planning & Advocacy NATIONAL ASSOCIATION OF COUNTIES Andrew Goldschmidt, Director, Membership Marketing BOARD OF COMMISSIONERS Lawrence Doyle, Administrative Director Tom Middleton, Commissioner, District #4 Jim Nash, Commissioner, District #15 Greg Jamian, Commissioner, District #16 OTHERS PRESENT, CONT’D. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858-0100 FAX (248) 858 -1572 GENERAL GOVERNMENT COMMITTEE Hugh D. Crawford Eric Wilson Eileen Kowall Will Molnar Vincent Gregory David Coulter Tim Melton GENERAL GOVERNMENT COMMITTEE Page 2 January 23, 2005 BOARD OF COMMISSIONERS Marcia Gershenson, Commissioner, District #17 Chuck Moss, Commissioner, District #20 Eric Coleman, Commissioner, District #23 Harvey Wedell, Senior Analyst Sheryl Mitchell, Senior Analyst Julia Ruffin, Commissioner Liaison Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE PUBLIC COMMENT Roland Leonard, Regional Sales Manager, BIS Digital, Inc. informed the committee that there was a bid due in mid-December for digital recording for the 9-1-1 center, and his company bid $107,000 lower than the bid that was accepted. He requested that the bid by BIS Digital, Inc. be reconsidered. APPROVAL OF THE PREVIOUS MINUTES Crawford moved approval of the minutes of January 9, 200 6, as printed. Supported by Kowall. Motion carried on a voice vote. AGENDA ITEMS 1. MR #05277 – BOARD OF COMMISSIONERS – AUTHORIZATION TO LAUNCH NACO’S PRESCRIPTION DISCOUNT CARD PROGRAM IN OAKLAND COUNTY The resolution reflects that the Oakland County Board of Commissioners recognizes the benefit of making the NACo prescription drug program available for Oakland County residents. It also approves entering in the AdvancePCS Health L.P. Managed Pharmacy Benefit Services Agreement Consumer Card Program (Agreement) and authorizes the Board Chairperson to execute the agreement. Andrew Goldschmidt, Director, Membership Marketing, National Association of Counties, was present to explain how the program works and answer any questions that the commissione rs might have. The prescription discount card could be used by anyone. There are no age restrictions, applications to fill out, and the card is no cost to NACo, participating counties or the individuals who use the card. Also, there is no need to mainta in a database on the individuals using the cards. The card cannot be used in conjunction with other insurance. However, it can be used to purchase prescriptions that are not covered by these plans. The card provides immediate discounts at the pharmacy. There are no claim forms to fill out and no limit to the number of times you can use the card. The discount cards are accepted at over 57,000 pharmacies nationwide. Currently 220 counties are signed up on the NACo Prescription Discount Card Program, and 450 more counties have expressed an interest in the program and are evaluating it. The majority of the users of this program are seniors. The program provides a discount for generic and brand name drugs. Mr. Goldschmidt indicated that he would be happy to e-mail the tracking report of the program that compares pricing between the card price and the pharmacy price to all the GENERAL GOVERNMENT COMMITTEE Page 3 January 23, 2005 commissioners. Commissioner Wilson recommended that Oakland County Corporation Counsel review the agreement prior to adoption. He also recommended that Oakland County Administration takes a look at the program and gives their opinion on it prior to adoption. Gregory moved to report to the full Board with the recommendation that the resolution be adopted. Supported by Melton. Gregory moved to amend the report to the full Board to state that the General Government Committee recommends that the resolution be adopted only after approval and review by Corporation Counsel, County Administration, and the Personnel and Finance Committe es. To allow time for review, the resolution should then be considered by the full Board at the March 23, 2006 Board meeting. Supported by Wilson. Motion to amend carried on a roll call vote with Patterson absent. Main motion, as amended, carried on a roll call vote with Patterson absent. 2. AREA AGENCY ON AGING – SUPPORT OF THE AREA AGENCY ON AGING 1-B’S APPLICATION TO SEEK DESIGNATION AS THE SINGLE POINT OF ENTRY FOR LONG TERM CARE IN OAKLAND COUNTY The resolution reflects that the Oakland Count y Board of Commissioners supports the Area Agency on Aging 1-B’s application to seek designation as the Single Point of Entry for long term care in Oakland County. Dr. Gordon mentioned that under the Summary Workplan, Objective 3.7, where it states “cou nty Departments of Human Services”, a lot of counties do not have local Departments of Human Services. He suggested it should state, “local offices of the Michigan Department of Human Services”. Mr. McGuire stated that he would make that change. Hatchett moved approval of the attached suggested resolution. Supported by Coulter. Motion carried on a roll call vote with Patterson absent. 3. DEPARTMENTS OF INFORMATION TECHNOLOGY, HUMAN RESOURCES AND MANAGEMENT AND BUDGET – APPROVAL OF REMOTE ACCESS AGREEMENT AND POLICY The resolution authorizes the approval of the OakSource Remote Access Agreement and Policy. The policy would become effective on March 9, 2006. The terms of the policy and agreement are intended to prevent the unauthorized disclosure o f private or confidential data, information or materials to unauthorized third parties. The agreement applies to all users, including employees (full and part-time), contractors, volunteers and other individuals who are provided access to OakSource. Mr. Holdsworth indicated that the policy allows County employees to access the remote system from home and other places they might be to not only review but update their personal information GENERAL GOVERNMENT COMMITTEE Page 4 January 23, 2005 on OakSource, and it would be completely secure. One of the requirements of the agreement is that users are responsible for obtaining, installing, maintaining and operating all non -County owned equipment necessary to access OakSource. The users are also required to utilize and update an anti-virus software package/system on the non-County owned equipment. Crawford moved approval of the attached suggested resolution. Supported by Coulter. Motion carried on a roll call vote with Patterson absent. 4. BOARD OF COMMISSIONERS – APPOINTMENTS TO THE COORDINATING ZONING COMMITTEE The Planning and Building Committee recommends that Commissioners Sue Ann Douglas, Thomas Middleton and Jim Nash be re-appointed to the Oakland County Coordinating Zoning Committee for one-year terms, expiring December 31, 2006. Wilson moved to report to the full Board with the recommendation that Sue Ann Douglas, Thomas Middleton and Jim Nash be re-appointed to the Oakland County Coordinating Zoning Committee for one-year terms, expiring December 31, 2006. Supported by Gregory. Motion carried on a roll call vote with Patterson absent. 5. BOARD OF COMMISSIONERS – APPOINTMENTS TO THE JOB EVALUATION REVIEW PANEL The Personnel Committee recommends that Commissioner Eric Coleman and Commissioner John A. Scott be appointed to the Job Evaluation Panel with Commissioner Jim Nash as an alternate. Crawford moved to report to the full Board with the recommendation that Commissioner Eric Coleman and Commissioner John A. Scott be re -appointed to the Job Evaluation Review Panel and Commissioner Jim Nash be re-appointed as alternate. The terms are for one-year expiring on December 31, 2006. Supported by Hatchett. Motion carried on a roll call vote with Patterson absent. 6. MILITARY CONFERENCING PROJECT – STATUS REPORT On June 15, 2005 the Board adopted MR #05115 which authorized the launch of the use of OakVideo for the purposes of videoconferencing between military families and military personnel abroad. Mr. Pence indicated that this project has been very frustrating. In July of 2005 the military removed the system from their location, and it was damaged in the process. To get the system repaired, they then received the wrong encryption device. In September and October it was brought back into service to use for the Hurricane Katrina efforts for fa milies. In October, some extra costs were incurred that the contractor required. Now the issue is to get the word out to the public. Mr. Pence contacted Channels 7, 4 and 2 to request them to do public service announcements. He asked the commissioners for their help also in getting the word out to their constituents to let them know that this videoconferencing system is available. He gave his phone GENERAL GOVERNMENT COMMITTEE Page 5 January 23, 2005 number to the commissioners and told them that if a family were interested in videoconferencing, he would need the family’s name, the soldier’s name, the group that they are with and their phone number. He handed out a newspaper article that appeared in The Wolverine Guard. The first article documented a couple of videoconferencing events that took place. The second article was regarding a Wounded Michigan Army Guard Soldier on the mend after being critically injured in Iraq. Sheriff Michael Bouchard was awarded a State Distinguished Service Medal for his support of this man, who is employed by the Oakland County Sheriff Department. Crawford moved to receive and file the document titled, “The Wolverine Guard.” Supported by Kowall. Motion carried on a voice vote. 7. CLEMIS FUNDS – NOVEMBER 29TH AND NOVEMBER 30TH MEMO FROM BOB DADDOW RE: RADIO PROJECT AND CLEMIS FUNDS FINANCIAL STATUS/ISSUES BASED ON SEPTEMBER 30, 2005 BALANCES These items were on the January 9, 2006 agenda under Communications. Commissioner Wilson requested for Robert Daddow to come to today’s meeting to answer questions and clar ify information in the two documents. Mr. Daddow indicated that he is starting to see a pickup in revenue particularly in 2005 and 2006 coming from the wire line and wireless fees. The legislation that enabled these user fees to be charged will expire on December 31, 2006. If the legislators in Lansing extend the legislation to impose those fees at the same level, It would generate about a million and a half. Another pending issue is providers of VOIP, Voice Over Internet Protocol. The Federal Communic ations Commission is examining whether or not to require these providers to charge a fee for wireless and wire line fees. Wireless fees are to cover the cost of 9 -1-1 communication centers. Wire line fees are $.57 per statutory telephone line. They are waiting for Lansing to take action on this issue. The wire line fees have taken a rather startling decline due to the VOIP technology. 8. ISSUE REGARDING AGREEMENTS BEING SIGNED PRIOR TO BOARD OF COMMISSIONER APPROVAL The concern about agreements being signed prior to Board of Commissioner approval came up at the January 9th General Government Committee meeting. Commissioners Melton and Crawford expressed their concerns about this issue, and Chairperson Patterson asked them to look into the issue further. Commissioner Crawford indicated that they will hold a meeting in Washington during the NACo conference. He stated that if any commissioners have input on this topic, to talk to Commissioner Melton and himself. They will report their findings back to the General Government Committee in March. COMMUNICATIONS A. October 27, 2005 – Oakland County Airport Committee Minutes B. December 1, 2005 – Oakland County Airport Committee Minutes Gregory moved to receive and file the Communications. Supported by Crawfo rd. GENERAL GOVERNMENT COMMITTEE Page 6 January 23, 2005 Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 4:34 p.m. ________________________ _______________________________ Pamela Worthington Lawrence Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.