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HomeMy WebLinkAboutMinutes - 2006.01.26 - 36061CHUCK MOSS Chairperson MIKE ROGERS Vice Chairperson TIM MELTON Minority Vice Chairperson January 26, 2006 Chairperson Moss called the m eeting of the Finance Committee to order at 9:00 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Chuck Moss, Mike Rogers, Tim Melton, Eric Wilson, Greg Jamia n, Christine Long, David Coulter, Helaine Zack, Dave Woodward COMMITTEE MEMBERS ABSENT Charles Palmer, Hugh Crawford OTHERS PRESENT CIRCUIT COURT Kevin Oeffner, Administrator DRAIN COMMISSIONER Joe Colaianne, Insurance Administrator Phil Sanzica, Chief Engineer Gary Nigro, Project Engineer EXECUTIVE OFFICE Bob Daddow, Deputy Executive Phil Bertolini, Deputy Executive FISCAL SERVICES LaVerne Smith, Supervisor Leo Lease, Drain Accountant Joe Rozell, Analyst Nancy Falardeau, Analyst FRIEND OF THE COURT Suzanne Hollyer, Friend of the Court HUMAN RESOURCES Nancy Scarlet, Director MANAGEMENT & BUDGET Laurie Van Pelt, Director Art Holdsworth, Deputy Director PURCHASING Joe Hylla, Manager REIMBURSEMENT Linda Spiekerman-Harvey, Manager SHERIFF Dale Cunningham, Business Manager Mike Johnson, Captain OTHER Robyn Mueller BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Harvey Wedell, Sr. Analyst Sheryl Mitchell, Sr. A nalyst Julia Ruffin, Community Liaison Helen Hanger, Sr. Committee Coordinator AGENDA Revised material was distributed as follows: Item 5 - Contingency Report, Item 7 – Fiscal Note, Revised resolution – Item 11, additional Item 12 was added, revised Communication Item A and additional OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Hugh D. Crawford Eric Wilson Greg Jamian Christine Long David Coulter Helaine Zack David Woodward FINANCE COMMITTEE Page 2 January 23, 2006 Communication Item B added. There were no objections. MINUTES Coulter moved approval of the previous minutes of January 12, 2006, as printed. Supported by Rogers. Motion carried on a voice vote. PUBLIC COMMENT None. 5. CONTINGENCY REPORT The FY 2006 Contingency F und Balance of $261,961 will remain unchanged. Rogers moved to receive and file the FY 2006 Contingency Report dated January 24, 2006. Supported by Wilson. Motion carried on a voice vote. REGULAR AGENDA 6. CIRCUIT COURT/MANAGEMENT AND BUDGET/REEIMBURSEMENT DIVISION – INFORMATION TECHNOLOGY SYSTEMS DEVELOPMENT SUPPORT FOR THE DEVELOPMENT OF THE REQUIRES STATE COURT ADMINISTRQATIVE OFFICE (SCAO) REPORTS The Circuit Court and Management and Budget Department, Reimbursement Division, are requesting authorization for an appropriation of $40,098 for an Information Technology project to address State Court Administrative Office requirements for improved annual reporting and collection management information in the form of standardized reports, effective July 15, 2006. It is anticipated that the project will take 5 89 hours at $82 per hour. This project will be funded by the General Fund, non -department IT Development account. Mr. Oeffner explained that judges would be encouraged to order payment at the time of sentencing, as allowed by statute. Long moved the attached suggested report to amend the resolution as follows: NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes a one-time nonrecurring appropriation of $40,098 to fund Information Technology systems development support the Reimbursement Division project up to $40,098, which is funded by the General Fund, non -departmental IT Development account, to ensure successful implementation of the new State Court Administrative Office (SCAO) reporting requirements. Supported by Wilson. Motion carried unanimously on a roll call vote with Palmer, Crawford and Woodward absent. Long moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Palmer, Crawford and Woodward absent. FINANCE COMMITTEE Page 3 January 23, 2006 7. MR #06011 – CIRCUIT COURT/FAMILY DIVISION/FRIEND OF THE COURT – REORGANIZATION AND PERSONNEL RELATED ACTI ONS The Friend of the Court is requesting authorization to reorganize its operations through reclassification of several positions. The individual currently in the position of Chief Assistant is retiring and the FOC has performed a review of duties and responsibilities, with assistance from the Human Resources Department, to realign duties consistent with skill sets. It is proposed that the position of Chief Assistant be reclassified from a Grade 20 to a Grade 17 , that the Chief-Child Support Account and Banking position and employee be upwardly reclassified from a Grade 16 to a Grade 17 and that a new classification of FOC Case Assistant – Supervisor be created as a Grade 8, overtime non -exempt. These actions will result in General Fund savings of $6,400 for FY 2006 and $9,788 for FY 2007. Wilson moved approval of the attached suggested Fiscal Note. Supported by Rogers. Motion carried unanimously on a roll call vote with Palmer, Crawford and Woodward absent . 8. MR #06012 – SHERIFF’S OFFICE – CONTRACT AMENDMENT #3 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNHSIP OF ROYAL OAK 2004 -2008 The Sheriff is requesting authorization to amend its law enforcement contract with the Charter Township of Royal Oak to delete three Deputy II positions in the Contr act Patrol Unit, Patrol Services Division effective February 4, 2006. One marked vehicle with mobile, prep radio, MDC and video camera will also be removed from the county fleet. The Michigan State Police will provide patrols for the midnight shift in the Township. Operating revenue and expenses will be reduced $256,483 for FY 2006 and $383,523 for FY 2007. Mr. Cunningham reported that there only three Sheriff’s Deputies remain under contract with the Township and that they are handling the afternoon shift. All other policing responsibilities at this time are those of the State Police. Zack moved approval of the attached suggested Fiscal Note. Supported by Coulter. Motion carried unanimously on a roll call vote with Palmer and Crawford absent. 9. SHERIFF’S OFFICE – CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF OXFORD 2004 -2008 The Sheriff is requesting authorization to amend its law enforcement contract with the Charter Township of Oxford to delete one Deputy II in the Contracted Patrol Unit, Patrol Services Division. One unmarked vehicle with mobile, prep radio, MDC and video camera will also be removed from the county fleet. Operating revenue and expenses will be re duced $73,574 for FY 2006 and $110,055 for FY 2 007. Wilson moved approval of the attached suggested Fiscal Note. Supported by Jamian. Motion carried unanimously on a roll call vote with Palmer and Crawford absent. 10. MR #06009 – DRAIN COMMISSIONER – FRANKLIN SUBWATERSHED DRAINAGE DISTRICT DRAIN BONDS – FULL FAITH AND CREDIT RESOLUTIONS The Drain Commissioner is requesting that the Board pledge the County’s full faith and credit for payment of principal and interest on the Franklin Subwatershed Drainage District Drain Bonds in an amount not to exeed $1,344,073, for construction of the Ten Hill Road and Wallbrook Court Project of the Franklin FINANCE COMMITTEE Page 4 January 23, 2006 Subwatershed. Bonds shall bear an interest rate not to exceed 6% per annum. The $1,344,073 bond sale will be apportioned with the participating public corpor ations of West Bloomfield for $948,445.12 (70.565%) and $395,627.88 (29.435%) to Oakland County. Funding is available in the Non -Departmental Current Drain Assessment account for the County’s share. Zack moved approval of the attached suggested Fiscal Note. Supported by Coulter. Motion carried unanimously on a roll call vote with Palmer and Crawford absent. 11. DRAIN COMMISSIONER – RESOLUTION TO AUTHORIZE CLINTON -OAKLAND SEWAGE DISPOSAL SYSTEM SOFTWARE LAKE EXTENSION CONTARCT AND AUTHORIZING NOTICE OF INTENT TO ISSUE BONDS The Drain Commissioner is requesting authorization to contract with the Charter Township of Springfield to acquire and construct a sewage disposal facility constituting part of the Clinton -Oakland Sewage Disposal System and to be known as the Clinton-Oakland Sewage Disposal System Software Lake Extension project. Preliminary plans for the project estimate the cost at $2,820,000 and 30 years and upward as the period of usefulness. The resolution instructs the County Clerk to publi sh notice of the intent to issue bonds. A forthcoming resolution will authorize issuance of those bonds. Rogers moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Palmer and Crawf ord absent. 12. BOARD OF COMMISSIONERS – ENVIRONMENTAL INFRASTRUCTURE FUND DEADLINE EXTENSION UNTIL SEPTEMBER 1, 2006 The Environmental Infrastructure Fund was established by MR #99093 to disburse $25 million over 5 years to municipalities for environmental remediation projects, with a deadline to submit applications by September 30, 2004 and a deadline of September 30, 2005, to request reimbursement. This resolution would extend the request for reimbursement deadline to September 1, 2006 , to allow for those municipalities (identified in the proposed resolution) who have not yet submitted their paid invoices to do so. Mr. Soave indicated that all communities have projects that have been approved a nd funds allocated but several have not yet turned in thei r invoices. Jamian moved approval of the attached suggested Fiscal Note. Supported by Wilson. Motion carried unanimously on a roll call vote with Palmer and Crawford absent. COMMUNICATIONS A. Resolution Approving Form of Sublease among the County of Oakland as Lessor, the City of Pontiac and the City of Pontiac General Building Authority as Lessees and the City of Pontiac Tax Increment Finance Authority Regarding the Phoenix Center Located in the City of Pontiac, Oakland County, Michigan Commissioner Wilson indicated that he would like to hear from the City of Pontiac on this item prior to it being considered for adoption at the next Board meeting. B. Memo to General Government Committee and Finance Committee Regarding BIS Digital – Comments Made at a Recent Finance Committee Meeting Involving Dispatch Recording Equipment FINANCE COMMITTEE Page 5 January 23, 2006 Mr. Hylla and Ms. Van Pelt stated that this memo is in response to Mr. Leonard’s comments at the previous Finance Committee meeting and provides an explanation of the situation regard ing the Request for Proposal specifications which require certification of the recorder equipment by M/A COM, the County’s radio communications system manufacturer. At the time of Request for Proposal, BIS was allowed to bid because they had indicated the y were seeking certification. To date, the County has not heard back from BIS regarding certification. A final selection will be made by the evaluating team. Wilson moved to receive and file the communications. Supported by Long. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Woodward moved that Commissioners Rogers, Wilson and Coulter be appointed to the 2006 Audit Subcommittee. Supported by Long. Motion carried on a voice vote. Mr. Melton asked to have a sheet added to the Contingen cy Report for the Capital and Cooperative Initiatives Revolving Fund. Mr. Soave indicated that he would do so. There being no other business to come before the committee, the meeting was adjourned at 9:40 a.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.