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HomeMy WebLinkAboutMinutes - 2006.03.02 - 36065CHUCK MOSS Chairperson MIKE ROGERS Vice Chairperson TIM MELTON Minority Vice Chairperson March 2, 2006 Chairperson Moss called the meeting of the Finance Committee to order at 9:15 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Chuck Moss, Mike Rogers, Tim Melton, Eric Wilson, Greg Jamian, David Coulter, Dave Woodward COMMITTEE MEMBERS ABSENT Charles Palmer, Hugh Crawford , Christine Long, Helaine Zack OTHERS PRESENT COMMUNITY CORRECTIONS Barb Hankey, Manager CORPORATION COUNSEL Judy Cunningham, Corporation Counsel DRAIN COMMISSIONER Joe Kozma, Deputy Steve Korth, Assistant Chief Engineer EMERGENCY RESPONSE & Gail Novak, Chief PREPAREDNESS Brandon Lewis, Solution Area Planner FACILITIES MANAGEMENT Mike Hughson, Property Specialist FISCAL SERVICES Nancy Fournier, Chief LaVerne Smith, Supervisor Joe Matkosky, Analyst Linda Pearson, Analyst Leo Lease, Drain Accountant Joe Rozell, Analyst Gaia Piir, Budget Systems Coordinator HEALTH George Miller, Manager HUMAN RESOURCES Nancy Scarlet, Director INFORMATION TECHNOLOGY Ed Poisson, Director MANAGEMENT & BUDGET Laurie Van Pelt, Director Art Holdsworth, Deputy Director PURCHASING Scott Guzzy, Chief PROSECUTING ATTORNEY Margaret Scott, Assistant Prosecutor SHERIFF Michael McCabe, Undersheriff Dale Cunningham, Business Manager BOARD OF COMMISSIONERS Jeff Potter, District #8 Larry Doyle, Administrative Director Harvey Wedell, Sr. Analyst Sheryl Mitchell, Sr. Analyst Julia Ruffin, Community Liaison Helen Hanger, Sr. Committee Coordinator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Hugh D. Crawford Eric Wilson Greg Jamian Christine Long David Coulter Helaine Zack David Woodward FINANCE COMMITTEE Page 2 March 2, 2006 AGENDA Revised material for items 5, 6d, 8, 12, 13 and 15 was distributed. There were no objections. MINUTES Wilson moved approval of the previous minutes of January 26, 2006, as printed. Supported by Rogers. Motion carried on a voice vote. PUBLIC COMMENT None. 5. CONTINGENCY REPORT The FY 2006 Contingency F und Balance Report was corrected to include a reduction of $14,994 from item #15 (Health Division – MDEQ award) on the Finance Committee agen da of November 3, 2005, adjusting the today’s starting balance to $246,967. This amount will increase by $11,215 with adoption of Item #6a and an additional $3,811 with adoption of Item 13, to a balance of $2 61,993. Mr. Melton asked how funds were to be moved from the Cooperative Capital Initiatives Revolving Fund (CCIRF) for various project expenditures and would specific Cooperative Projects come back to the commissioners for approval. Mr. Soave explained that the General Appropriations Act allows funds that are budgeted as operating transfers out to be made administratively as long as there is a budget transfer in to receive them, such as with Capital Improvements and technology enhancements. The Cooperative Projects expenditure line item will be set up for transfers in when the policy comes to the Finance Committee. Mr. Doyle reported that proposed changes to the policy will be brought back to the General Government Committee prior to Finance Committee review . Oversight will be reduced to one review committee and projects will be prioritized administratively and reported back to commissioners. Coulter moved to receive and file the FY 2006 Contingency Report dated February 27, 2006. Supported by Jamian. Motion carried on a voice vote. CONSENT AGENDA 6a. SHERIFF’S OFFICE – 2005 MLB ALL-STAR GAME PUBLIC SAFETY GRANT APPLICATION/ACCEPTANCE The Sheriff is requesting authorization to accept $11,215 in grant funding from the Michigan State Police, Emergency Management Division, as reimbursement for providing law enforcement services related to the 2005 Major League Baseball All-Star Game. The FY 2006 budget will be amended as detailed in the Fiscal Note. FINANCE COMMITTEE Page 3 March 2, 2006 6b. SHERIFF’S OFFICE – 2006 SUPER BOWL GAME PUBLIC SAFETY GRANT APPLICATION/ACCEPTANCE The Sheriff is requesting authorization to accept $132,524 in grant funding from the Michigan State Police, Emergency Management Division, as reimbursement for providing law enforcement services related to the 2006 Super Bowl Game. The FY 2006 budget will be amended as detailed in the Fiscal Note. 6c. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – 2006 SUPER BOWL GAME PUBLIC SAFETY GRANT APPLICATION/ACCEPTANCE The Health Division is requesting authorization to accept a $3,297 grant award for rei mbursement of public safety service activities related to the 2006 Super Bowl Game. The FY 2006 budget will be amended as detailed in the Fiscal Note. 6d. COUNTY EXECUTIVE – EMERGENCY RESPONSE AND PREPAREDNESS – APPLICATION/ACCEPTANCE OF 2005 MLB ALL STA R GAME & 2006 NFL SUPER BOWL PUBLIC SAFETY GRANT Emergency Response and Preparedness is requesting authorization to accept pre -approved funding up to $1,360.00 from the Michigan State Police Emergency Management Division for costs incurred from the 2005 Major League Baseball All Star and 2006 Super Bowl games. This event was held on February 5, 2006, with actual costs incurred of $1,325.00. The FY 2006 budget will be amended as detailed in the Fiscal Note. Rogers moved approval of the attached suggeste d Fiscal Notes. Supported by Woodward. Motion carried unanimously on a roll call vote with Palmer, Crawford, Long and Zack absent. REGULAR AGENDA 7. BOARD OF COMMISSIONERS – LYON TOWNSHIP DOWNTOWN DEVELOPMENT AUTHORITY – TAX CAPTURE The resolution would rescind MR #05238 and allow the County to pa rticipate in the Lyon Township Amended Development Plan with the following provisions: that a contract be negotiated between the County, Lyon Township and the Lyon Township Downtown Development Authority; and that the County net tax capture is capped at $17,000,000, including New Hudson Streetscape improvements as set forth in t he agreement dated May 23, 2001, and projects designated in the “Development Plan Tax Increment Financing Plan Proposed Amendment C harter Township of Lyon Downtown Development Authority Draft January 28, 2004, revised May 5, 2004, Revised December 17, 2004. Ms. Cunningham provided a brief history of the County’s interaction with Lyon Township regarding its DDA efforts. MR #05238 provided for County participation in the Plan premised on capture only of the amount of new taxes required for proposed debt service and operations and that once those bonds were paid off County participation would cease. The Township’s bond sale program has not commenced and negotiations with the Township have determined that it would be best to limit the County’s participation to a specific amount. A contract was negotiated to set the amount of capture for both the previous streetscape plan and the revised plan at $17,000,000, making it necessary to rescind MR #05238. Commissioner Potter explained that this action would allow money accumulated under the streetscape project to be legally accessed to begin an engineering plan and land acquisition. FINANCE COMMITTEE Page 4 March 2, 2006 Wilson moved approval of the attached suggested resolution. Supported by Rogers. Motion carried unanimously on a roll call vote with Palmer, Crawford , Long and Zack absent. Ms. Cunningham updated the Committee regarding Communication Item C – the NACo Prescription Discount Card Drug Program. Negotiations with NACo are going well and are down to a couple of issues. Dr. Gordon had questions concerning the exclusivity clause, so that the Health Division could also advise citizens on the state’s program as well. 8. SHERIFF’S OFFICE/PROSECUTOR’S OFFICE – FISCAL YEAR 2006 BYRNE JUSTICE ASSISTANCE GRANT (JAG) INTERGOVERNMENTAL AGREEMENT AND GRANT APPLICATION The Sheriff’s Office, Prosecutor’s Office, Circuit Court, Community Corrections Division and the City of Pontiac wish to jointly apply to the U.S. Department of Justice, Office of Justice Program, for Byrne Justice Assistance Grant Program funding for the period of June 1, 2006, through May 31, 2007. The resolution authorizes execution of an intergovernmental agreement with the City of Pontiac, a requirement of the grant application. The application requests funding of $114,411 total, with Oakland County receiving $38,031 and the City of Pontiac receiving $76,380. No match will be required. Funds would be u sed for various programs as detailed in the attachment. Rogers moved approval of the attached suggested Fiscal Note. Supported by Coulter. Motion carried unanimously on a roll call vote with Palmer, Crawford, Long and Zack absent. 9. SHERIFF’S OFFICE – FY 2006 EXCELLENCE IN COMMERCIAL VEHICLE SAFETY GRANT APPLICATION ACCEPTANCE The Sheriff is requesting authorization to accept grant funding of $6,000 awarded by the Michigan State Police, Motor Carrier Division, to purchase law enforcement related equ ipment. All equipment must be purchased by September 30, 2006. No County match is required. Two laser radars will be used to assist deputies handling weigh master activities. Woodward moved approval of the attached suggested Fiscal Note. Supported b y Jamian. Motion carried unanimously on a roll call vote with Palmer, Crawford, Long and Zack absent. 10. PROSECUTING ATTORNEY – 2006 AUTOMOBILE THEFT PREVENTION AUTHORITY (ATPA) GRANT ACCEPTANCE The Prosecuting Attorney is requesting authorization to accept a $285,485 Automobile Theft Prevention Authority grant award for the 2006 calendar year. Total project funding includes a state contribution of $214,114 and county contribution of $71,371. The grant will continue one Special -Revenue Assistant Prosecuting Attorney IV and one Special Revenue Assistant Prosecuting Attorney III. This grant has been in place since 1986. Administrative and support costs of $15,947 are included in the FY 2006 budget but are not recoverable under the grant. FY 2006 budget amendments will be made as detailed in the Fiscal Note. Wilson moved approval of the attached suggested Fiscal Note. Supported by Jamian. Motion carried unanimously on a roll call vote with Palmer, Crawford, Long and Zack absent. FINANCE COMMITTEE Page 5 March 2, 2006 11. MR #06022 – DRAIN COMMISSIONER – APPROVAL OF REVISIONS TO THE SCHEDULE OF FEES FOR PLAT EXMINATION BY THE COUNTY DRAIN COMMISSIONER The Drain Commissioner is requesting authorization to revise plat examination fees as provided for by Act 288 of 1967. These fees have not been adjusted since adoption of MR #8406 on April 20, 1978. Proposed fees are as follows: preliminary plat review - flat fee $250.00, plats less than 5.00 acres $400.00, plats 5.00 to 19.99 acres $1,000.00; plats 20 to 49.99 acres $1,700.00; plat s 50.00 to 99.99 acres $2,300.00; plats of 100.00 acres or more $2,800.00. The plat review fee will cover the initial review and a review of the first set of revised plans. The proprietor will be billed at $60.00 per hour for additional review. These fe es shall be adjusted each October 1 (beginning October 1, 2006) in relation to the national consumer price index as detailed in the resolution. This information will be made available to the Board of Commissioners. The increase or decrease in fees will b e posted in the Drain Commissioner’s Office at least 30 days prior to taking effect. These fees shall be reviewed every five years beginning September 1, 2011. Mr. Kozma explained that several methodologies were considered in developing the new fees and that this action would bring them in line with what other counties are charging. Jamian moved approval of the attached suggested Fiscal Note. Supported by Woodward. Motion carried unanimously on a roll call vote with Palmer, Crawford, Long and Zack absen t. 12. COUNTY EXECUTIVE – EMERGENCY RESPONSE AND PREPAREDNESS SUPPLEMENTAL HAZARDOUS MATERIALS EMERGENCY PREPAREDNESS 2004 -05 GRANT FUNDING AMENDMENTS Emergency Response and Preparedness is requesting authorization to accept a supplemental amount of $1,464.40 towards efforts of its Local Emergency Planning Committee for the purpose of enhancing its hazardous material response plan. FY 2006 budget amendments will be made as detailed in the Fiscal Note. Coulter moved approval of the attached suggested report to amend the resolution to add a BE IT FURTHER RESOLVED paragraph as follows . BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the grant award and to approve any grant extensions or changes within fifteen percent (15%) of the original award, which are consistent with the original agreement as approved. Supported by Rogers. Motion carried unanimously on a roll call vote with Palmer, Crawford, Long and Zack absent. Rogers moved approval of the attached suggested Fiscal Note. Supported by Melton. Motion carried unanimously on a roll call vote with Palmer, Crawford, Long and Zack absent. 13. COUNTY EXECUTIVE – EMERGENCY RESPONSE AND PREPAREDNESS AND DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – APPLICATION/ACCEPTANCE OF PUBLIC ASSISTANCE GRANT FOR HURRICANE KATRINA Emergency Response and Preparedness is requesting authorization to accept public assistance funding of $3,811.14, awarded under the Robert T. Stafford Disaster Relief and E mergency Assistance Act, for FINANCE COMMITTEE Page 6 March 2, 2006 sheltering and care of Hurricane Katrina evacuees from devastated areas. The Health Division incurred overtime costs relating to assisting the cities of Southfield and Auburn Hills with 95 evacuee evaluations and vaccinations and ERP provided administrative assistance. The FY 2006 budget will be amended as detailed in the Fiscal Note. Rogers moved approval of the attached suggested Fiscal Note. Supported by Coulter. Motion carried unanimously on a roll call vote with Palm er, Crawford, Long and Zack absent. 14. MR #06023 – OAKLAND COUNTY DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST TO GRANT RECIPROCAL CROSS ACCESS EASEMENT TO THE CITY OF ROCHESTER HILLS – 52-3 DISTRICT COURT (TAX PARCEL NO. 15 -26-377-002) The Department of Facilities Management is requesting authorization to grant a Reciprocal Cross Access Easement to the City of Rochester Hills for the sum of one dollar. A parcel split is required by the sublease between the County and the City , dated August 22, 2002, f or the construction and leasing of the new Sheriff Substation located at 750 Barclay Circle. The Easement over the Courthouse and Substat ion properties will provide common ingress and egress for construction, operation, maintenance and repair of parking areas and driveways. No budget amendment is necessary. Melton moved approval of the attached suggested Fiscal Note. Supported by Jamian. Motion carried unanimously on a roll call vote with Palmer, Crawford, Long and Zack absent. 15. DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION – FISCAL YEAR 2005/2006 COMMUNITY CORRECTIONS COMPREHENSIVE PLAN GRANT AMENDMENT #1 ACCEPTANCE OF ADDITIONAL GRANT FUNDS AND CREATION OF ONE POSITION IN THE SHERIFF’S OFFICE Community Corrections is requesting au thorization to accept additional released funds of $63,000 from the Michigan Department of Corrections for the 2005-2006 Community Corrections grant program year October 1, 2005, through September 30, 2006. The original 2005 -2006 Community Corrections gra nt award of $3,623,922 will be enhanc ed by this funding, of which $55,591 will allow creation of one Inmate Substance Abuse Technician position in the Sheriff’s Office to support the Life, Employment and Skills Program and the balance used to support a fe lony probation violator crew. The budget will be amended as detailed in the attached schedule to the Fiscal Note. Commissioner Wilson asked what the request for funds to expand the LESP program that came before the County’s Criminal Justice Council would be used for. Ms. Hankey explained that funds would be used to provide another position to run a misdemeanor program. The Community Corrections Grant is provided for felons only. The balance of the additional released funds will be used to expand the W AM program to provide supervision by part -time staff so that offenders could do 4-H and garden projects once a week. Wilson moved approval of the attached suggested Fiscal Note. Supported by Melton. Motion carried unanimously on a roll call vote with P almer, Crawford, Long and Zack absent. 16. MR #06021 – DEPARTMENTS OF INFORMATION TECHNOLOGY, HUMAN RESOURCES AND MANAGEMENT & BUDGET – APPROVAL OF REMOTE ACCESS AGREEMENT AND POLICY Information Technology is requesting approval of the remote access agre ement and policy, effective March 9, 2006, requiring users to be responsible for maintaining and operating Non -County owned equipment and FINANCE COMMITTEE Page 7 March 2, 2006 utilizing the appropriate anti-virus software to access OakSource. Jamian moved approval of the attached suggested F iscal Note. Supported by Coulter. Motion carried unanimously on a roll call vote with Palmer, Crawford, Long and Zack absent. 17. DEPARTMENT OF MANAGEMENT AND BUDGET – FY 2006/FY 2008 REVENUE ESTIMATES COMMUNICATIONS General Fund/General Purpose Prelim inary Revenue estimates for Fiscal Years 2 007 and 2008 were distributed and discussed. Forecasted revenue projections have been adjusted compared to FY 2006 Adopted and FY 2007 plans. Ms. Van Pelt and Mr. Soave discussed some of the current trends that a re having an impact on the current and future budgets, including a slowing of property sales, a reduction in the Clerk’s land transfer and mortgage reevaluation fees, an increase in Sheriff’s foreclosures and the Headlee Amendment. 18. DEPARTMENT OF MANAGEMENT AND BUDGET – FISCAL YEAR 2006 FIRST QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENT This item was distributed and will be carried forward to the next meeting. Mr. Soave reviewed the First Quarter Forecast of $6,898,986, based on forecasts of a 1.39 % increase in forecasted revenues and 0.07% less expenditures than budgeted. The projected unfavorability for the Medical Care Facility was discussed. Ms. Van Pelt reviewed several of the things that had impacted this number, including a decrease in patients, the state audit and changes in Medicare and Medicaid rates . A Request for Proposal is being developed to consider privatization. Commissioners requested that Dr. Gordon be asked to attend the next General Government and Finance Committee meeting s to discuss this issue. COMMUNICATION ITEMS A. Department of Management and Budget / Purchasing Division – Contract Exception Report for the Month of January, 2006 Mr. Melton asked why the contract for Digital Combustion software was single sourced. He suggested that an RFP be done and bid out to see if a more competitive price was available. Mr. Guzzy explained that this was researched and nothing else is currently available. Ms. Van Pelt explained that the Grant Coordinator for Homeland Security will direct that a particular item be used for a specific purpos e. Most of these expenses are pre-approved by that Office. B. Department of Management and Budget / Reimbursement Division – FY 2005 Annual Report C. MR #05277 – Board of Commissioners – Authorization to Launch NACo’s Prescription Discount Card Program D. Community and Home Improvement Division – PY 2006 Consolidated Grant Application for Community Development Block Grant, HOME Investment Partnership Grant, American Dream Downpayment Initiative, and Emergency Shelter Grant E. Department of Information Technology – CLEMIS Funds – Financial Statements and Schedules for the Quarter Ended December 3, 2005 F. Notice of Hearing: Industrial Facilities Exemption Certification for TSM Corporation for Facility Located at 1175 Opdyke Rd., Auburn Hills, Michigan 48326 FINANCE COMMITTEE Page 8 March 2, 2006 Rogers moved to receive and file the communications. Supported by Jamian. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the c ommittee, the meeting was adjourned at10 :32 a.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.