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HomeMy WebLinkAboutMinutes - 2006.03.14 - 36067 March 14, 2006 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Sue Ann Douglas, Jim Nash, Tom Middleton, Jeff Potter, William D. Molnar, Mattie Hatchett, Marcia Gershenson and Dave Woodward PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: Facilities Management Dave Ross, Director Dick Johnston, Manager Facilities Engineering Paul Hunter, Manager Central Services David VanderVeen, Director Airport Karl Randall, Manager Parks & Recreation Joe Figa, Chief of Design Jon Noyes, Landscape Designer Economic Developmen t Mary Langhauser, Supervisor Community & Home Improvement Gordon Lambert, Chief Of Operations Waste Resource Management Brad Hansen, Program Coordinator Board of Commissioners Sheryl Mitchell, BOC Senior Analyst Nancy Wenzel, Committee Coordinator Chairperson Palmer led the Committee in the recitation of the Pledge of Allegiance to the Flag. APPROVAL OF MINUTES OF January 24, 2006 Gershenson moved to approve the January 24, 2006 Minutes as printed. Supported by Molnar. Motion carried on a voice vote. PUBLIC COMMENT None. Planning & Building Committee Page 2 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Tom Middleton Jeff Potter William D. Molnar Mattie Hatchett Marcia Gershenson Dave Woodward Charles E. Palmer Chairperson Sue Ann Douglas Vice Chairperson Jim Nash Minority Vice Chairperson March 14, 2006 CONSENT AGENDA Molnar moved approval of Consent Agenda Items A - G. A. Building Authority Minutes – December 14, 2005 B. Coordinating Zoning Committee Minutes – January 24, 2006 C. Inspection tour of Executive Office Building and Information Technology – Commissioner Palmer D. Facilities Management 2005 Capital Improvement Program Monthly Progress Report – January & February 2006 E. Community & Home Improvement 2006 Consolidated Block Grant Application F. Building Authority Minutes – January 11, 2006 G. Memo from P. Hunter re: Roofing Systems: Black vs. White Supported by Douglas. Motion carried on a voice vote. DEPARTMENT OF CENTRAL SERVICES – OAKLAND/SOUTHWEST AIRPORT – 2006 GRAN T PROGRAM ACCEPTANCE – DESIGN ENGINEERING Oakland County is in receipt of a Michigan Department of Transportation Grant for Federal funds in the amount of $80,000, and State funds in the amount of $17,500 for the development and improvement of Oakland/Sou thwest Airport. The project consists of design engineering services for the rehabilitation of runway 7/25, partial parallel taxiway and lighting. A required local grant match of $2,500 is available from the Airport fund. Middleton moved the Planning & Building Committee Report to the full Board with the recommendation the aforementioned resolution be adopted. Supported by Gershenson. Motion carried on a unanimous roll call vote. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2006 GRANT PROGRAM ACCEPTANCE – DESIGN ENGINEERING Oakland County is in receipt of a Michigan Department of Transportation Grant for Federal funds in the amount of $80,000, and State funds in the amount of $17,500 for the development and improvement of Oakland/International Airport. The project consists of design engineering services for the Runway 9R extension, runway safety area improvements, parallel taxiway and a perimeter road. A required local grant match of $2,500 is available from the Airport fund . Middleton moved the Planning & Building Committee Report to the full Board with the recommendation the aforementioned resolution be adopted. Supported by Gershenson. Motion carried on a unanimous roll call vote. Planning & Building Committe e Page 3 March 14, 2006 PARKS AND RECREATION – SUPPORT FOR SUBMISSION OF GRANT APPLICATION TO THE MICHIGAN DEPARTMENT OF NATURAL RESOURCES TRUST FUND TO PROVIDE MATCHING FUNDS FOR THE DEVELOPMENT OF THE ADDISON OAKS SAFETY PATH/TRAIL CONNECTOR The Oakland County Parks and Recreation Commission is submitting an application for a grant to construct a safety path along Romeo Road at Addison Oaks. A portion of the 1.7 -mile trail would be constructed outside the boundary fence providing access to t he Addison Oaks Park entry drive and the proposed parking area on the newly acquired Sullivan property. The remainder would be constructed within the Addison Oaks Park boundary providing access to Bald Mountain recreational area along the original Old Rom eo Road. Total cost of the project is $450,000; $270,000 from the Michigan Department of Natural Resources Trust Fund and a local match of $180,000 available in the Parks and Recreation fund. Molnar moved the Planning & Building Committee Report to the f ull Board with the recommendation the aforementioned resolution be adopted. Supported by Gershenson. Motion carried on a unanimous roll call vote with Hatchett absent. PARKS AND RECREATION – SUPPORT FOR SUBMISSION OF GRANT APPLICATION TO THE MICHIGAN DEPARTMENT OF NATURAL RESOURCES TRUST FUND TO PROVIDE MATCHING FUNDS FOR THE ACQUISITION OF THE SPRINGFIELD TOWNSHIP PROPERTY The Oakland County Parks and Recreation Commission is submitting an application for a grant for the acquisition of the Samuel Farm property in Springfield Township. It will expand the development of Springfield Oaks County Park and the continued viability of the County Fairgrounds. This acquisition of property would create event parking, a 20 -acre natural area preserve with accessi ble trails, a 9-acre farm demonstration area, two miles of gravel park roads, recreational pathways for equestrian riders, hikers, bikers and cross country runners. Total cost of the project is $900,000; $360,000 from the Michigan Department of Natural Resources Trust Fund and a local match of $540,000 which is available in the Parks and Recreation fund. Douglas moved the Planning & Building Committee Report to the full Board with the recommendation the aforementioned resolution be adopted. Supported by Nash. Motion carried on a unanimous roll call vote with Hatchett absent. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS/WASTE RESOURCE MANAGEMENT – UNITED STATES ENVIRONMENTAL PROTECTION AGENCY – BROWNFIELDS CLEANUP REVOLVING LOAN FUND (BCRLF) S UPPLEMENTAL GRANT AMENDMENT In 2004 the United States Environmental Protection Agency awarded Oakland County a Brownfield Cleanup Revolving Loan Fund grant in the amount of $394,350. They have subsequently authorized the transition of $155,650 to this grant from the original BCRLF grant accepted in 2002 for a grant total of $550,000. The purpose of the BCRLF program is to enable awarded agencies to offer loans to facilitate the cleanup and redevelopment of Brownfield properties. Acceptance of the grant does not obligate the County to any future commitments. Woodward moved approval of the attached suggested Resolution. Supported by Potter. Motion carried on a unanimous roll call vote. Planning & Building Committee Page 4 March 14, 2006 PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT AREA AND PROJECT DISTRICT AREA (PROGRESSIVE METAL MANUFACTURING COMPANY PROJECT) – CITY OF FERNDALE There exists in Oakland County a need for projects to alleviate and pre vent conditions of unemployment, to assist and retain local industrial and commercial enterprises in order to strengthen and revitalize the County's economy and to encourage the location and expansion of such enterprises. The Economic Development Corporations Act, provides a means to encourage such projects. The Progressive Metal Manufacturing Company is a full-service manufacturer of high quality metal parts serving a wide variety of industries. The Company intends to renovate the existing facility and acquire machinery equipment and fixtures. The estimated cost of the project is approximately $4,500,000. This project will retain 70 positions and create 20 additional positions. Douglas moved approval of the attached suggested Resolution. Supported by Woodward. Motion carried on a unanimous roll call vote. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION CONFIRMING APPOINTMENT OF ADDITIONAL EDC DIRECTORS (PROGRESSIVE METAL MANUFACTURING COMPANY PROJECT) – CITY OF FERNDALE It is necessary for the Board of Commissioners to confirm the County Executive's appointment of Monica Mills and Philip Poole as Directors to the Economic Development Corporation Board in connection with the Progressive Metal Manufacturing Company Project. They a re representative of neighborhood residents and business interests likely to be affected by this Project. They shall cease to serve as Directors when the Project is either abandoned or, if undertaken, is completed in accordance with the Project Plan. Middleton moved approval of the attached suggested Resolution. Supported by Molnar. Motion carried on a unanimous roll call vote. At this time it was requested Item 9 be considered as Mr. Johnston had not yet arrived. There was no objection. REQUEST TO ESTABLISH SELECTION COMMITTEE FOR JAIL RENOVATION & VISITATION ADDITION AND FIRE ALARM SYSTEM UPGRADE AND JAIL MASTER CONTROL The 2006 Capital Improvement Program, Building Projects, includes a Jail Renovation and Visitation Addition project with an estimated cost of $2,515,000. This is a continuation of a 2000 project, Jail Renovations & Addition – Phase 1. This project will renovate a portion of the Jail to be vacated by the Administration units in 2006. In addition, the project is intended to inclu de construction of a needed addition to the current public Visitation space as well as an addition to the Kitchen Receiving area. Facilities Management is also requesting the project scope include replacement of the existing 35 -year-old snowmelt system under the driveway ramps to the Jail basement. The 2006 Capital Improvement Program also includes the Jail Fire Alarm System Upgrade budgeted at $284,000. In addition under Future Projects is Jail Master Control that will replace the current 35-year-old system that controls and monitors the continuous operation of all Jail security cameras and doors. The preliminary cost estimate is $500,000. Facilities Management is requesting these three projects be combined to help avoid the complications and risks of having multiple contractors working in the Jail at the same time and would provide better results on bids. The combined estimated cost is $3,600,000. The deadline for proposals is April 10, 2006. Facilities Management is requesting a Selection Committee be established to review each proposal and recommend to the Planning & Building Committee their choice for award of contract. Planning & Building Committee Page 5 March 14, 2006 REQUEST TO ESTABLISH SELECTION COMMITTEE FOR JAIL RENOVATION & VISITATION ADDITION AND FIRE ALARM SYSTEM UPGRADE AND JAIL MASTER CONTROL (Continued) Commissioner Middleton agreed to serve on the Selection Committee as the representative of the Planning & Building Committee. Douglas moved to recommend the establ ishment of the Selection Committee. Supported by Molnar. Motion carried unanimously on a roll call vote. FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS/BUILDING SAFETY UNIT – ADJUSTED WORK SCHEDULE OPTION FOR SHIFT SUPERVISOR – BUILDING SAFETY, SAFETY DISPATCHER AND BUILDING SAFETY ATTENDANT CLASSIFICATIONS The Building Safety Unit is a 24 -hour, 7-day a week operation. The Unit is relatively small with minimum staffing, when anyone takes time off, it is staffed by PTNE or PTE personnel or o n an overtime basis resulting in one or no days off during a week or 16 -hour shifts. Facilities Management is requesting a flexible work schedule for the classifications of Shift Supervisor – Building Safety, Safety Dispatcher and Building Safety Attendant. Woodward moved approval of the attached suggested resolution. Supported by Gershenson. Motion carried on a unanimous roll call vote. OTHER BUSINESS/ADJOURNMENT Chairperson Palmer announced the annual Economic Outlook luncheon is scheduled for Apri l 26th at the Troy Marriott and urged everyone to attend. Mr. Ross suggested the scheduled April 6 th tour of sites for the new 52 nd District Court be rescheduled to an earlier date as there appears to be considerable interest in property in the Clarkston area. The tour was rescheduled to March 23 rd following the Board meeting. There being no further business to come before the Committee the meeting adjourned at 9:35 a.m. ___________________________________ Nancy Wenzel, Committee Coordinator _____________________________________ Lawrence M. Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.