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HomeMy WebLinkAboutMinutes - 2006.03.16 - 36070CHUCK MOSS Chairperson MIKE ROGERS Vice Chairperson TIM MELTON Minority Vice Chairperson March 16, 2006 Chairperson Moss called the meeting of the Finance Committee to order at 9:00 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Chuck Moss, Mike Rogers, Tim Melton, Charles Palmer, Hugh Crawford, Eric Wilson, Greg Jamian, Christine Long, David Coulter, Helaine Zack, Dave Woodward COMMITTEE MEMBERS ABSENT None. OTHERS PRESENT AVIATION Karl Randall CIRCUIT COURT Kevin Oeffner, Administrator John Cooperrider, Deputy Administrator CIRCUIT COURT FAMILY DIVISION Pamela Davis, Deputy Administrator CLERK/REGISTER OF DEEDS Connie Spak, Deputy Clerk/Register COMMUNITY CORRECTIONS Barb Hankey, Manager CORPORATION COUNSEL Judy Cunningham, Corporation Counsel Ahmad Roby, Assistant Cou nsel DRAIN COMMISSIONER Joe Kozma, Deputy Steve Korth, Assistant Chief Engineer EMERGENCY RESPONSE & Gail Novak, Chief PREPAREDNESS Brandon Lewis, Solution Area Planner EXECUTIVE OFFICE Gerald Poisson, Deputy Executive Robert Daddow, Deputy Executive FACILITIES MANAGEMENT Mike Hughson, Property Specialist FISCAL SERVICES Tim Soave, Manager LaVerne Smith, Supervisor Joe Matkosky, Analyst Linda Pearson, Analyst Prentiss Malone, Analyst Joe Rozell, Analyst Monica Tinsley, Analyst Gaia Piir, Budget Systems Coordinator Kathy Bell, Accounting Supervisor HUMAN RESOURCES Nancy Scarlet, Director Mary Pardee, Analyst Brenthy Johnston, Analyst INFORMATION TECHNOLOGY Ed Poisson, Director OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Hugh D. Crawford Eric Wilson Greg Jamian Christine Long David Coulter Helaine Zack David Woodward FINANCE COMMITTEE Page 2 March 16, 2006 MANAGEMENT & BUDGET Laurie Van Pelt, Director Art Holdsworth, Deputy Director PARKS & RECREATION Joseph Figa, Chief of Design Jon Noyes, Landscape Designer PROSECUTING ATTORNEY Mary Larkin, Chief of Administration SHERIFF Mike McCabe, Undersheriff Dale Cunningham, Business Manager Damon Shields, Major BOARD OF COMMISSIONERS Jeff Potter, District #8 Larry Doyle, Administrative Director Harvey Wedell, Sr. Analyst Sheryl Mitchell, Sr. Analyst Julia Ruffin, Community Liaison Helen Hanger, Sr. Committee Coordinator AGENDA Revised material for items 5, 6d, 8, 12, 13 and 15 was distributed. There were no objections. MINUTES Rogers moved approval of the previous minutes of March 2 , 2006, as printed. Supported by Crawford. Motion carried on a voice vote. PUBLIC COMMENT Mr. Soave announced that Oakland County had won the distinquished budget award for the 11 th year in a row. Mr. Moss recognized Mr. Daddow for his efforts in implementing the OakVideo link for solders overseas to speak to their families in Oakland County. 5. CONTINGENCY REPORT The FY 2006 Contingency Fund Balance of $261,993 will be increased by $112,163 with adoption of Item 23 and increased another $12,500 with adoptio n of Item 21 to $386,656. Rogers moved to receive and file the FY 2006 Contingency Report dated March 14, 2006. Supported by Palmer. Motion carried on a voice vote. REGULAR AGENDA 6. MR #05277 – BOARD OF COMMISSIONERS – AUTHORIZATION TO LAUNCH NACO ’S PRESCRIPTION DISCOUNT CARD PROGRAM IN OAKLAND COUNTY The resolution was introduced by Commissioner Coleman and would recognize the benefit of making the National Association of Counties (NACo) prescription drug program available to county residents and would authorize the County to enter into a contract with AdvancePCS Health L.P. Management Pharmacy Benefit FINANCE COMMITTEE Page 3 March 16, 2006 Services for its Consumer Card Program. Final contract language is not yet available and the Personnel Committee has recommended the resolution be amended to add the words “as revised by Oakland County’s Corporation Counsel” to the resolution. There is no cost to Oakland County for residents to participate in the program. This is a Board of Commissioners initiative and cards will be distributed by county commissioners (to senior centers, libraries, municipal offices, etc.). The Vendor (AdvancePCS) will t rack program usage through the card number as transactions occur through participating pharmacies and usage will be reported by the vendor to me mber counties quarterly. No personal information will be included . There is no age or income level required for participation nor do you have to be a resident of Oakland County. Participants can call the toll-free number on the card for assistance. Wilson moved to report to recommend the resolution be amended to identify the correct name of the vendor as follows. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby recognizes the benefit of making the NACo prescription dr ug program available for our county residents and approves entering into the attached CaremarkPCS Health, L.P., formerly known as AdvancePCS Health L.P. Managed Pharmacy Benefit Services , Agreement Consumer Card Program (Agreement). BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the attached CaremarkPCS Health, L.P., formerly known as AdvancePCS Health L.P. Managed Pharmacy Benefit Services , Agreement Consumer Card Program. Supported by Crawford. Motion carried unanimously on a roll call vote with Woodward absent. Palmer moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote. 7. MR #06042 – COUNTY EXECUTIVE – COOPERATIVE INITIATIVES APPLICATION AND SELECTION PROCESS FOR COLLABORATION WITH AND BETWEEN CITIES, VILLAGES AND TOWNSHIPS The resolution would approve the format and use of the Capital and Cooperative Initiatives Revolving Fund (CCIRF) application and selection process and governance structure . The Fiscal Note would create the line items necessary for transfer in of funds con sistent with the appropriations budgeted under MR #05225. Mr. Soave explained that the Fiscal Note would amend the CCIRF budget to create line items necessary to track the direct transfer of funds from the CCIRF. Without this action, the funds would be transferred into the General Fund and fall to General Fund Balance if not spent . Line items specific to the Capital Improvement Program and the Oaknet system already exist. Commissioner Palmer expressed his concerns about putting funds into a Septic Tank Inspection line item for a program that has not been approved by the commissioners. Commissioner Melton asked if funds placed into the Emergency Health Response line item would be specifically used for the West Nile Virus program as it had been indicated during the budget process. He also suggested that the resolution be amended to indicate that a portion of the Consultant Engagement Funding was already being utilized for the Southeast Oakland Fire Authority Study. FINANCE COMMITTEE Page 4 March 16, 2006 Ms. Van Pelt explained that if there was a life -threatening emergency the Emergency Health Response funds would be spent and the Administration would then report back to the Commissioners . For the Election Equipment line item, she indicated that the Clerk had found funds elsewhere so th is appropriation will fall back to CCIRF fund balance. Zack moved to report to amend the resolution to add as the second BE IT FURTHER RESOLVED paragraph the following. BE IT FURTHER RESOLVED that the Southeast Oakland County Fire Authority Study project is grandfathered into the CCIRF process in the amount of $75,000. Supported by Melton. Motion carried unanimously on a roll call vote. Crawford moved approval of the a ttached suggested Fiscal Note . Supported by Long. Palmer moved to amend the Fiscal Note to strike the line item for Septic Tank Inspection and to make any other corrections to the Fiscal Note necessary as a result of this action. Supported by Long. Motion carried on a voice vote. Main motion on the Fiscal Note, as amended, carried unanimously on a roll call vote . 8. GENERAL APPROPRIATIONS ACT – AMENDMENT TO COINCIDE WITH THE CAPITAL AND COOPERATIVE INITIATIVES REVOLVING FUND (CCIRF) POLICY The resolution would amend the language for MR #05225, the Fiscal Year 2006 General Appropriations Act, 7th BE IT FURTHER RESOLVED paragraph, number 3), to coincide with the revised process authorized under agenda Item 7’s Fiscal Note. Section 6) will also be corre cted to strike the first use of “not” in the third sentence of the paragraph. Rogers moved approval of the attached suggested Resolution. Supported by Long. Motion carried unanimously on a roll call vote. 9. CLERK/REIGSTER OF DEEDS/ELECTIONS DIVISION – 2006 HELP AMERICAN VOTE ACT – QUALIFIED VOTER FILE (HAVA -QVF) EQUIPMENT GRANT AGREEMENT The Clerk is requesting authorization to accept a Michigan Secretary of State (State) HAVA -QVF grant to provide computer hardware and software infrastructure upgrades to comply with the Help America Vote Act and Michigan’s election consolidation. This is the second phase of the program. Equipment includes one base personal computer along with keyboard, video card, hard drive, operating system, modem, CD/DVD - ROM drive, sound card, speakers, software and bar code reader. The equipment , valued roughly at $2,500, will become County property. No budget amendment is required. Coulter moved approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote. FINANCE COMMITTEE Page 5 March 16, 2006 10. MR #06046 – SHERIFF’S OFFICE – USE OF FORFEITED FUNDS FOR EQUIPMENT Pursuant to Public Act 368 of 1978, the Sheriff is requesting authorization to utilize forfeiture funds of $581,950 from the Sheriff Departme nt Law Enforcement Enhancement Account to purchase equipment as detailed in the attachment to the resolution. A budget amendment will be made as outlined in the Fiscal Note. Palmer moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote. 11. MR #06045 – SHERIFF’S OFFICE – JAIL HEALTH PROGRAM UNIT RESTRUCTURING The Sheriff is requesting authorization to reorganize the Jail Health Program Unit utilizing a portion of pharmacy savings resul ting from a change in pharmaceutical vendors. The following general fund positions would be created: one full-time Office Assistant II; one part-time, non-eligible Clinical Health Specialist; one part-time, non-eligible Office Assistant II and one studen t. One Correctional Health Nurse would be upwardly reclassified and one Correctional Health Nurse would be downwardly reclassified to a Licensed Practical Nurse. These changes are anticipated to result in a more efficient operation. A budget amendment will be made as outlined in the Fiscal Note. Palmer moved approval of the attached suggested Fiscal Note. Supported by Jamian. Motion carried unanimously on a roll call vote. 12. SHERIFF’S OFFICE – CALENDAR YEAR 2006 AUTOMOBILE THEFT PREVENTION AUTHORITY (ATPA) GRANT ACCEPTANCE The Sheriff is requesting authorization to accept $620,148 in grant funding from the State of Michigan Automobile Theft Prevention Authority for the period January 1, 2006 through December 31, 2006. The total award of $620,148 inc ludes $398,101 to Oakland County, with a required match of $132,700; $79,754 to Farmington Hills, with a required match of $26,585; $64,919 to Pontiac, with a required match of $21,640 and $77,374 to Waterford Township with a required match of $25,791. Th e County match is available in the non-departmental grant match account. The grant will continue four Deputy II positions and one Sergeant position. A budget amendment will be made as outlined in the Fiscal Note. Palmer moved approval of the attached su ggested Fiscal Note. Supported by Wilson. Motion carried unanimously on a roll call vote. 13. PROSECUTING ATTORNEY, CIRCUIT COURT/FAMILY DIVISION AND PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION – PROGRAM YEAR 2006 JUVENILE ACCOUNTABILITY BLOCK GRANT (JABG) The Prosecuting Attorney, Circuit Court/Family Division and Public Services/Community Corrections is requesting authorization to accept an 8 th year of grant funding of $157,203 from the Michigan Family Independence Agency. This total amount include s $141,482 from the State as Federal pass -through dollars and a $15,721 County match. One Special Revenue (SR) part -time non-eligible Assistant Prosecutor II will be created and one SR Probation Officer I will be continued. The grant also provides for one SR Youth and Family Caseworker II to be continued as part -time eligible rather than full time eligible in the Circuit Court/Family Division and one SR Para -legal position in the Prosecutor’s Office and one SR FINANCE COMMITTEE Page 6 March 16, 2006 Community Corrections Specialist II in Commun ity Corrections will be discontinued. These positions will support the Juvenile Drug Court and address the juvenile offender backlog. Budget amendments will be made as outlined in the Fiscal Note. Wilson moved approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote. 14. PARKS AND RECREATION - SUPPORT FOR SUBMISSION OF GRANT APPLICATION TO THE MICHIGAN DEPARTMENT OF NATURAL RESOURCES TRUST FUND TO PROVIDE MATCHING FUNDS FOR THE ACQUISITION OF THE SPRINGFIELD TOWNSHIP PROPERTY The Parks and Recreation Commission is requesting authorization from the Board of Commissioners to submit an application to the Michigan Natural Resources Trust Fund for the Springfield Township Property Acquisition project. Funds will be used to acquire the historic 57 -acre Samuel Farm property located at 7141 Hall Road opposite the Park. This grant is in keeping with the goals and objectives of the Parks and Recreation Master Plan – February 6, 2002. Total project costs include the $360,000 grant request and a required local match of $540,000 to be provided by the Parks and Recreation Fund. Commissioner Coulter advised the committee that even though he had supported this resolution at Monday’s General Government Committee meeting he would not be voting for it today following last night’s vote by the County Parks and Recreation Commission not to purchase the Catalpa Park property in the city of Southfield. Commissioner Palmer stated that he is a member of the Parks Board, as well as a resident and representative of south eastern Oakland County . He indicated that property is not owned by the Parks Commissioner but by Oakland County and that the appropriate process in this matter should be followed. Crawford moved approval of the attached suggested Fiscal Note . Supported by Palmer. Motion carried on a roll call vote with Coulter, Zack and Woodward voting no . 15. PARKS AND RECREATION - SUPPORT FOR SUBMISSION OF GRANT APPLICATION TO THE MICHIGAN DEPARTMENT OF NAT URAL RESOURCES TRUST FUND TO PROVIDE MATCHING FUNDS FOR THE DEVELOPMENT OF THE ADDISON OAKS SAFETY PATH/TRAIL CONNECTOR The Parks and Recreation Commission is requesting authorization from the Board of Commissioners to submit an application to the Mi chigan Natural Resources Trust Fund for the Addison Oaks Safety Path/Trail Connector Development project. This grant is in keeping with the goals and objectives of the Parks and Recreation Master Plan – February 6, 2002. A 1.7 mile trail would be constructed along the outside boundary fence to the park and into the park to the Bald Mountain Recreation Area along the original Old Romeo Road. The grant period is April 1, 2006, through March 31, 2007. Total project costs include the $270,000 grant request and a required local match of $180,000 to be provided by the Parks and Recreation Fund. Crawford moved approval of the attached suggested Fiscal Note . Supported by Long. Motion carried on a roll call vote with Coulter, Zack and Woodward voting no. 16. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2006 GRANT PROGRAM ACCEPTANCE – DESIGN ENGINEERING Central Services/Oakland County International Airport is requesting authorization to accept a Michigan FINANCE COMMITTEE Page 7 March 16, 2006 Department of Transportation Grant Contract for Federal funds of $80,000 and State funds of $17,500. Funds will be used for design engineering services for Runway 9R extension, runway safety area improvements, parallel taxiway and a perimeter road. The required local match of $2,500 is available in the Airport Fund. Palmer moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote. 17. DEPARTMENT OF CENTRAL SERVICES – OAKLAND/SOUTHWEST AIRPORT – 2006 GRANT PROGRAM A CCEPTANCE – DESIGN ENGINEERING Central Services/Southwest Airport is requesting authorization to accept a Michigan Department of Transportation Grant Contract for Federal funds of $80,000 and State funds of $17,500. Funds will be used for design engineering services to rehabilitate Runway 7/25, partial parallel taxiway, and lighting. The required local match of $2,500 is available in the Airport Fund. Crawford moved approval of the attached suggested Fiscal Note. Supported by Jamian. Motion carried unanimously on a roll call vote with Crawford absent. 18. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2006 GRANT PROGRAM ACCEPTANCE – AIRCRAFT RESCUE FIRE FIGHTING (ARFF) TRAINING Central Services/Oakland County International Airport is requesting authorization to accept a Michigan Department of Transportation Grant Contract for state funds of $5,500. Funds will be used for aircraft rescue and fire fighting training through Kellogg Community College using the mobile fire train ing unit owned by MDOT-Bureau of Aeronautics. No match funds are required. Palmer moved approval of the attached suggested Fiscal Note. Supported by Jamian. Motion carried unanimously on a roll call vote. 19. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS/WASTE RESOURCE MANAGEMENT – UNITED STATES ENVIRONMENTAL PROTECTION AGENCY – BROWNFIELDS CLEANUP REVOLVING LAON FUND (BCRLF) SUPPLEMENTAL GRANT AMENDMENT Waste Resource Managemen t is requesting authorization to accept the U.S. Environmental Protection Agency’s transition of Brownfield Cleanup Revolving Loan Fund dollars of $155,650, awarded per MR #02285, to supplement funds of $394,350 awarded per MR #04321, for a grant total of $550,000. Funds will be used to reimburse the County for all grant programmatic support and direct administration for oversight of cleanups and loan capitalization. The required in -kind match of 20% or $78,870 is required and will be funded from Brownfield tax capture and private developer match. The project perio d is February 2, 2006, through September 30, 2006. The budget will be amended as outlined in the Fiscal Note. Jamian moved approval of the attached suggested Fiscal Note. Supported by Coulter. Motion carried unanimously on a roll call vote with Palmer , Crawford, Long and Zack absent. 20. MR #06040 - DEPARTMENT OF INFORMATION TECHNOLOGY – FIRST QUARTER 2006 DEVELOPMENT APPROPRIATION TRANSFER Information Technology is requesting authorization to appropriate and charge First Quarter 2006 FINANCE COMMITTEE Page 8 March 16, 2006 Development cost to benefiting departments. Data processing development charges are $1,398,805.89, imaging development charges are $74,054.18 for General Fund/General Purpose departments, direct charges are $506,976.99 to Special Revenue and Proprietary Fund departments and charges to non- county agencies are $2,215. Respective departmental budgets will be amended per the Fiscal Note attachments. Palmer moved approval of the attached suggested Fiscal Note. Supported by Jamian. Motion carried unanimously on a roll cal l vote. 21. DEPARTMENT OF INFORMATION TECHNOLOGY – CREATION OF SIX (6) PROPRIETARY (PR) POSITIONS FUNDED BY REDUCTIONS IN PROFESSIONAL SERVICES AND EQUIPMENT MAINTENANCE FUNDS Information Technology is requesting authorization to create six Proprietary funded positions as follows: One Data Security Specialist and three Network System Specialists in the Technical Systems and Networking Division, one Project Manager in the eGovernment Services Division and one Project Manager in the Application Services Division. The cost of the positions for the remainder of FY 2006 is $281,350 and $617,694 for FY 2007. Operating costs are currently budgeted for within the IT Fund with the exception of $850 for FY 2006 and $1,200 for FY 2007. Salary, fringe and additional operating costs will be provided through transfer of existing professional services line item and equipment maintenance funds. IT employees have now acquired the skills needed to provide infrastructure design and maintenance support for OakNet, thereby eliminating the need for contracted vendors. This action will also result in an overall annual savings of $25,000. Budget amendments will be made as outlined in the Fiscal Note. Crawford moved approval of the attached suggested Fiscal Note. Suppo rted by Coulter. Motion carried unanimously on a roll call vote. 22. MR #06043 – HUMAN RESOURCES DEPARTMENT – SALARY ADMINISTRATION PLAN 1 ST QUARTERLY REPORT FOR FY 2006 Human Resources has performed a review of salary grade placement of classification s for 9 classifications / 20 positions and is requesting Board authorization to upgrade 6 classes/16 positions and to maintain 3 classes / 4 positions as currently classified. Budget amendments will be made as outlined in the Fiscal Note. Jamian moved approval of the attached suggested Fiscal Note. Supported by Rogers. Motion carried unanimously on a roll call vote with Crawford absent . 23. DEPARTMENT OF MANAGEMENT AND BUDGET – FISCAL YEAR 2006 FIRST QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENTS This item was distributed and carried forward from the previous meeting. The First Quarter Forecast of $6,898,986 is based on forecasts of a 1.39% increase in forecasted revenues and 0.07% less expenditures than budgeted. (The previous request for Dr. Go rdon to discuss the issue of the unfavorability at the Medical Care Facility will be brought up under Other Business.) Commissioner Wilson indicated that the revised draft resolution includes language to create a Fund for the purpose of tracking Jail P opulation management costs associated with overcrowding and jail expansion resulting from his suggestion to the Criminal Justice Coordinating Council to track expenses and analyze the need for a new facility. FINANCE COMMITTEE Page 9 March 16, 2006 Mr. Soave reported that the Administration h as received notice from the State Department of Human Services that its per diem rates for state wards and facilities have been increased retroactive to January 1, 2006. This information was not received in time for the first quarter forecast and an adjus tment will be made with the second quarter. This action will increase yearly expenditures , resulting in a reduced favorability. Wilson moved approval of the attached suggested resolution. Supported by Long. Motion carried unanimously on a roll call vote. 24. DEPARTMENT OF MANAGEMENT AND BUDGET – FY 2007/FY 2008 REVENUE ESTIMATES (held over from previous meeting) Mr. Soave reviewed the preliminary revenue projections for FY 2007 which have been adjusted upward slightly from $403 million to $409 mil lion due to an increased interest earnings. This Increased revenue will be impacted by increased expenditures, including the State’s increased Child Care per diems rates. The long-term outlook includes a dramatic reduction in mortgage fees as a result of the housing market and a reduction in property taxes. During the late 1990s – 2000s, Oakland County experienced 7-8% annual property tax increases. Property tax growth is now 4-5% and possibly 3% next year. COMMUNICATION ITEMS – CONSENT AGENDA Dr. Gordon reviewed the various issues that have created the projected $2.4 million Fiscal Year 2006 year - end unfavorability at the Medical Care (Golden Oa ks) Facility. Dr. Gordon explained that a variety of issues have impacted the Facility, including a reduction in Medicare and Medicaid rates, staffing issues, a decrease in new patients and the inability to accept new patients during the State audit process. An IV Therapy program was also implemented that has not brought in the anticipated number of clients. He explained that the Facility has been an Enterprise Fund since 1994 which requires that it be self -supporting. To meet this obligation 95% of the 120 beds available have to be filled. The Facility is averaging around 80% capacity. This year the Facil ity will not be able to produce enough revenue for this to occur and this may be the case next year as well. There has been a down turn in general for nursing homes. Administration is considering options, including a Request for Proposal for an operation and maintenance agreement. If this does not generate interest, it may be necessary to sell the facility. The possibility of closing the facility or reducing the number of beds could also be considered but there is a disincentive to reduce beds because once they are closed it is difficult to get them open again. If the facility were sold or closed, it would take six to nine months to place the residents. Presentation material from the February budget orientation sessions was distributed for which Mr . Soave provided a brief overview. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at10 :27 a.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director FINANCE COMMITTEE Page 10 March 16, 2006 NOTE: The foregoing minutes are subject to Committee approval.