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HomeMy WebLinkAboutMinutes - 2006.03.30 - 36075CHUCK MOSS Chairperson MIKE ROGERS Vice Chairperson TIM MELTON Minority Vice Chairperson March 30, 2006 Chairperson Moss called the meeting of the Finance Committee to order at 9:00 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Chuck Moss, Mike Rogers, Tim Melton, Charles Palmer, Hugh Crawford, Eric Wilson, Greg Jamian, Christine Long, David Coulter, Helaine Zack, Dave Woodward COMMITTEE MEMBERS ABSENT None. OTHERS PRESENT CLERK/REGISTER OF DEEDS Jim VanLeuven, Deputy Clerk/Register EMERGENCY RESPONSE & Tracey McGee PREPAREDNESS EXECUTIVE OFFICE Gerald Poisson, Deputy Executive Robert Daddow, Deputy Executive FACILITIES ENGINEERING Paul Hunter, Manager FISCAL SERVICES Tim Soave, Manager LaVerne Smith, Supervisor Joe Rozell, Analyst MANAGEMENT & BUDGET Art Holdsworth, Deputy Director SHERIFF Mike McCabe, Undersheriff Dale Cunningham, Business Manager OAKLAND CTY PUBLIC Mark Adams, Counsel TRANSPORTATION AUTHORITY Eurick Crayton, Secretary BOARD OF COMMISSIONERS Larry Doyle, Administrative Dire ctor Harvey Wedell, Sr. Analyst Sheryl Mitchell, Sr. Analyst Helen Hanger, Sr. Committee Coordinator AGENDA Information on the status of the Cooperative and Capital Initiatives Revolving Fund as of February 21, 2006 was distributed for inclusion with Item 5. MINUTES Rogers moved approval of the previous minutes of March 16, 2006, as printed. Supported by OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Hugh D. Crawford Eric Wilson Greg Jamian Christine Long David Coulter Helaine Zack David Woodward FINANCE COMMITTEE Page 2 March 30, 2006 Crawford. Motion carried on a voice vote. PUBLIC COMMENT None. 5. CONTINGENCY REPORT The FY 2006 Contingency Fund Balance of $386,656 will be increased by $7,309 with adoption of Item 11 to $393,695. Palmer moved to receive and file the FY 2006 Contingency Report dated March 23, 2006. Supported by Zack. Motion carried on a voice vote. REGULAR AGENDA 6. MR #06066 – ACT 196 PUBLIC TRANSPORTATIO N AUTHORITY – MILLAGE REQUEST FOR AUGUST 8, 2006, BALLOT The resolution would authorize the Oakland County Public Transportation Authority to place a millage question before its 22 member communities to continue the current .60 mil lage to support public transit for the years 2006 - 2009. Palmer moved approval of the attached suggested Fiscal Note. Supported by Coulter. Motion carried unanimously on a roll call vote with Long and Woodward absent . 7. CLERK/REGISTER OF DEEDS – CALENDAR YEAR 2006 ASSISTANCE FOR SURVEY, MONUMENTATION & REMONUMENTATION GRANT The Clerk is requesting authorization to accept a $965,639 grant from the State of Michigan, Department of Labor and Economic Growth, for the County’s Monumentation and Re monumentation program. The grant award consists of $565,639 in current programs costs and $400,000 as reimbursement for past expenditures. Approximately 4,128 corners have been remonumented and approved by the Peer Review process and 103 corners are curr ently being remonumented. No county match is required. Crawford moved approval of the attached suggested Fiscal Note. Supported by Wilson. Motion carried unanimously on a roll call vote . 8. MR #06068 – COUNTY EXECUTIVE, EMERGENCY RESPONSE AND PREPARE DNESS – TORNADO WARNING SYSTEM EXPENSION – CITY OF ROCHESTER HILLS Emergency Response and Preparedness is requesting authorization to contract with the City of Rochester to purchase two tornado sirens. Of the total cost, Rochester Hills will pay 75% and Oakland County will pay 25% and will be responsible for maintenance and electrical costs. Wilson moved approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote. FINANCE COMMITTEE Page 3 March 30, 2006 9. FACILITIES MANAGEMENT / FACILITIES ENGINEERING – AWARD OF CONTRACT FOR THE 2006 ROOF REPLACEMENT PROGRAM – COURTHOUSE TOWER AND COURTHOUSE WEST WING PROJECT Facilities Engineering is requesting authorization to award a contract in the amount of $365,340 to Royal Roofing of Orion Township to replace the 34 -year-old Courthouse Tower roof and the 24 -year-old Courthouse West Wing roof. The total project cost of 395,000 includes the $365,340 contract award, landscape restoration costs of $11,000 and contingency of $18,660. This project is included in the 2006 Capital Improvement Plan. Palmer moved approval of the attached suggested Resolution. Supported by Rogers. Motion carried unanimously on a roll call vote. 10. FACILITIES MANAGEMENT / FACILITIES ENGINEERING – AWARD OF CONTRACT FOR THE BOOT CAMP BUILDING ADDITION PROJECT Facilities Engineering is requesting authorization to award a contract in the amount of $569,000 to Sorensen Gross Construction Company of Flint to add an addition to the Boot Camp in Auburn Hills. The total project cost of $778,000 includes the $569,000 contract award, Engineering Desig n Consultants of $51,000, FM&O shutdown/start-up & Landscaping of $15,000, municipal reviews and permits of $41,000 and contingency of $102,000. This project is included in the 2006 Capital Improvement Plan. Palmer moved approval of the attached suggested Resolution. Supported by Jamian. Motion carried unanimously on a roll call vote. 11. DEPARTMENT OF PUBLIC SERVICES/MEDICAL EXAMINER – DATA SHARING AGREEMENT WITH THE DRUG ENFORCEMENT ADMINISTRATION The Medical Examiner is requesting authorization to enter into an agreement with the U.S. Dr ug Enforcement Administration, Office of Acquisition Management , to participate in its National Drug -Related Death Reporting System “pilot program” for data sharing. The Medical Examiner has been offered a $10,000 award for participation. Funds will be used to reimburse the County for a wireless laptop and wireless service so that “toxicology positive” case information can be entered into the NDDRS during the period August 15, 2005 to August 14, 2006. Jamian moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote. COMMUNICATION ITEMS – CONSENT AGENDA B. Sheriff’s Office – FY 2006 Highway Safety Challenge Award Grant Application C. Sheriff’s Office – FY 2006 Bulletproof Vest Reimbursement Program Grant Acceptance D. Memo from City of Southfield RE: Partial Reimbursement of 2004 Abated Tax Dollars from the Former Covisint Co. E. City of Auburn Hills – Notice of Hearing on March 20, 2006 for Requested Industrial Facilities FINANCE COMMITTEE Page 4 March 30, 2006 ExemptionCertificate for BAE Industries, Inc. Located on 1426 Pacific Dr., Au burn Hills MI 48326 Crawford moved to receive and file Com munications B-E. Supported by Palmer. Motion carried on a voice vote. 12. DEPARTMENT OF INFORMATION TECHNOLOGY / RADIO COMMUNICATIONS – UPDATE ON WIRELESS AND WIRELINE CHARGES Mr. Daddow reported that Oakland County and the law enforcement community h ave been requesting a two-year extension of the wireline and wireless surcharge for months but it is still pending. State Representative Nofs has now asked for a rewrite of the legislation rather than an extension. Many local police departments have vote d millages in place to fund dispatch operations. Without extension of the legislation, millages currently in place will disappear. If the legislation is not in place by the Clerk/Elections deadlines for ballot language to be submitted, no millage questions will be placed on the ballot in August and possibly November to fund these operations. Without the legislation, it may be necessary to impose access fees on communities or to fund operations from the County’s general fund. A survey of community equipment needs is currently ongoing and so far has identified an additional 350 radios over and above the last survey. Equipment parity will be addressed once legislation is in place. COMMUNICATIONS (continued) A. DWSD Radio System – Oakland County’s Challenge to the Cost Allocations by the City of Detroit to DWSD Mr. Daddow reviewed his memo of March 15 and attached report . This report was placed on file with the federal court on March 13, 2006 as an exhibit to a motion / objection again st the City of Detroit and the Detroit Water & Sewer Department (DWSD) involving allocations of costs from the City to DWSD for the recently implemented radio communications sys tem. The County is arguing that the City’s radio communications system was not created for regional homeland security purposes but as a public safety system now available to the DWSD. The County believes that the DWSD was over billed by at least $32 million and is asking for relief on behalf of the DWSD based on several different cost allocations methods outlined in the document. Palmer moved to receive and file Communication Item A. Supported by Crawford. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Mr. Soave explained that Title 4E is a federal program for housing and care of delinquent youth . The state pays 50% and the federal government 50%. With the Child Care Fund the County pays 50% and the State pays 50%. A federal audit of the State included a review of the local Department of Hu man Services and and the children placed by the County’s Family Court. A letter sent to the Family Court indicated that at least 20 wards, and possibly 88 othe rs, are partially eligible for Child Care Funding. If the State declares these wards eligible for the Child Care Fund rather than Title 4E, it could result in an additional $3 million annual increase in the County’s budget. A meeting with the Family Court will be held in the next several weeks regarding this matter. Commissioner Wilson indicated that during the Michigan Association of Counties’ Conference he had heard how Barrien County handled a similar issue. He asked to be included in the meeting with the Family Court. FINANCE COMMITTEE Page 5 March 30, 2006 Commissioner Zack commented that there should be an independent body to assess what is best for these kids. Mr. Soave explained that the Administration has requested a review of eligibility, partly to determine if the Circuit Court directs too much activity thereby making them ineligible for Title 4. He also noted that at one time a multi-agency team was in place to determine placement but was unsure if this method was still being utilized. There being no other business to come before the committe e, the meeting was adjourned at 9:43 a.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.